Jilume Uba

Highly proactive Executive Assistant with proven experience providing high level executive support, managing complex schedules, coordinating operations and streamlining administrative workflows. Adept at communication management, project coordination, vendor liaison and cross-functional collaboration. Seeking a growth focused role to contribute operational excellence while developing leadership capacity.

Executive Assistant at SID Energy Resource Limited (2025-04 – Present)

• Managed Executive's travel itinerary for both international and local travels effectively.
• Coordinated renewals and new registrations for corporate permits, including ITF, NSITF, tax-related filings, and operational certifications
• Maintained an organized calendar schedules to prevent meeting clashes, handled in-office correspondence in CEO's absence.
• Prepared and submitted documentation for bids/tenders (eg. NNPC), audits, inspections, and regulatory reviews.
• Prepared internal memos, reports, transfer instructions, and official letters.
• Ensured the office environment is clean, organized, and conducive to work.
• Tracked and filed incoming/outgoing documents and dispatch appropriately and managed utility bills, handled procurement and ensured effective inventory management.
• Maintained strict confidentiality of company and executive information and sensitive documentation.

Personal Assistant at DABOTA Cosmetics (2024-01 – 2025-03)

• Provided high-level support in email management, responding to brand deals and proposals.
• Accompanied CEO to social events, movie/shows set and providing support in content creation.
• Provided graphics design/video editing skills and social media community management.
• Supported influencer management, brand collaborations meetings and took minutes, and followed up on action points.
• Handled confidential information with discretion and professionalism
• Supported in product launches, campaigns photo shoots, and brand events.
• Assisted with correspondence in emails/messages on behalf of the CEO and liaised with brands, influencers, and movie production teams to ensure smooth workflow.

Front Desk/Admin Officer at Wakanow (2022-06 – 2024-01)

(NYSC INCLUSIVE)

• Welcomed and attended to walk-in clients, providing information on travel packages, bookings, and services.
• Handled incoming calls, emails, and live inquiries professionally and directed them to appropriate departments.
• Assisted customers with flight bookings, hotel reservations, and visa-related inquiries.
• Coordinated front office operations, maintained a clean and organized reception area.
• Ensured excellent customer experience by addressing complaints and following up on unresolved issues.
• Supported the facility team in administrative processes, office supplies management and proper inventory documentation.

Pathology Intern (SIWES) at Federal Medical Centre (2021-05 – 2021-09)

• Maintained accurate records of patient samples, laboratory reports, and specimen labeling.
• Assisted in specimen collection, handling, preservation, and documentation.
• Observed laboratory safety protocols, infection control procedures, and quality control standards.
• Shadowed senior laboratory scientists and pathologists during diagnostic procedures.
• Participated in equipment maintenance routines and departmental training sessions.

Bachelor in Human Anatomy – University of Cross River State