ADMINISTRATIVE ASSISTANT V - Department of Tourism
(2025-04 - 2025-05)
General Services Division
- Provide technical assistance and administrative support to the GSD in the preparation of Budget Estimates and Terms of Reference.
- Assists in the monitoring and preparation of reports of mandatory services.
- Take dictation, transcribe notes and take down minutes of meeting.
- Prepare draft memoranda, letters and other office correspondence; prepare liquidation reports, work & financial plan of Maintenance Section.
- Assist in receiving and releasing of communications.
- Handle the filing of records in the GSD – Maintenance Section.
- Provide administrative support for the GSD – Maintenance Section.
- Perform other tasks that may be assigned by the superiors.
CLERK AND ADMINISTRATIVE SUPPORT ASSISTANT - DBP SERVICE CORPORATION (DETAILED AT PAG-IBIG FUND-CHQ)
(2021-04)
General Services Department
- Evaluates and validates Purchase Requests and supporting documents.
- Studies and determines the appropriate Mode of Procurement corresponding to the requirements.
- Prepares and reviews Request for Quotation/Request for Proposal, Abstract of Quotation/Rating and Posting Requests Form and various communication letters.
- Posts, uploads and updates procurement projects at the PhilGEPS, conspicuous places and Pag-IBIG Fund website in compliance with RA 9184.
- Prepares and updates PhilGEPS Posting Monitoring.
- Checks and evaluates bids submitted by suppliers based on prescribed procedures.
- Coordinates with contractors/suppliers for the highest eventuality of a successful bidding.
- Evaluates and validates veracity of entries on Purchase Order/Contract of Services.
- Performs secretarial functions and renders assistance to the Department Manager, Procurement, and Property & Supplies Management activities.
- To ensure conformity with Procurement Processes, conducts continuous self-study on the IRR of R.A. 9184 and other relevant rules and regulations.
- Updates end-users on the status of their requirements/request.
- Conducts research and study on the latest products and services.
- Handles Official Telephone Calls, Fax Transmittals and Emails of queries and other concerns of end-users and potential suppliers.
OFFICE ADMINISTRATIVE ASSISTANT - Pag-IBIg Fund-CHQ
(2017-03 - 2021-03)
General Services Department (Job Order)
- Evaluates and validates Purchase Requests and supporting documents.
- Studies and determines the appropriate Mode of Procurement corresponding to the requirements.
- Prepares and reviews Request for Quotation/Request for Proposal, Abstract of Quotation/Rating and Posting Requests Form and various communication letters.
- Performs fieldworks such as canvassing/sending-out and retrieval of quotations and serves PO/COS and Letters.
- Posts, uploads and updates procurement projects at the PhilGEPS, conspicuous places and Pag-IBIG Fund website in compliance with RA 9184.
- Prepares and updates PhilGEPS Posting Monitoring.
- Checks and evaluates bids submitted by suppliers based on prescribed procedures.
- Coordinates with contractors/suppliers for the highest eventuality of a successful bidding.
- Evaluates and validates veracity of entries on Purchase Order/Contract of Services.
- Performs secretarial functions and renders assistance to the Department Manager, Procurement, and Property & Supplies Management activities.
- To ensure conformity with Procurement Processes, conducts continuous self-study on the IRR of R.A. 9184 and other relevant rules and regulations.
- Updates end-users on the status of their requirements/request.
- Conducts research and study on the latest products and services.
- Handles Official Telephone Calls, Fax Transmittals and Emails of queries and other concerns of end-users and potential suppliers.
BUYER - DBP SERVICE CORPORATION (DETAILED AT PAG-IBIG FUND-CHQ)
(2016-06 - 2017-03)
General Services Department
- Prepares, reviews and monitors various communications.
- Encodes, updates, and monitors various databases.
- Evaluates and validates PRs and supporting documents from end-users.
- Performs secretarial functions and renders assistance to the Department Manager, Procurement, and Property & Supplies Management activities.
- Renders support to BAC meetings, conferences & activities.
- Handles follow-ups of mandatory actions/materials from end-users to facilitate processing of the requirements.
- Conducts continuous self-study on the Updated 2016 Revised IRR of R.A. 9184 and other relevant rules and regulations to ensure conformity with procurement processes.
- Conducts research and study on the latest products and services.
