Katherine Lopez
Executive Assistant | Senior Administrative Professional
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About
Highly organized and proactive Executive Assistant with strong experience supporting senior leaders, managing complex schedules, coordinating communications, and handling confidential information with professionalism and discretion. Skilled in executive support, administration, stakeholder coordination, document preparation, and operational efficiency. Known for anticipating needs, streamlining workflows, and enabling executives to focus on strategic priorities.
Experience
Paralegal / Executive Support - GCS Legal
(2022-01 - 2026-12)
- Provide high-level administrative and executive support to legal professionals
- Manage scheduling, coordination, and documentation for legal proceedings
- Draft affidavits, settlement agreements, and professional correspondence
- Liaise with clients, third-party insurers, and external stakeholders
- Organize case files, records, and sensitive legal documents with strict confidentiality
- Support lawyers during hearings and trials through preparation and coordination
- Manage disbursement of settlement funds and documentation processes
Executive Assistant - Trademark Global
(2021-01 - 2022-12)
- Delivered direct executive support to senior leadership
- Managed complex calendars, meetings, and executive schedules
- Coordinated travel arrangements and itineraries
- Acted as primary liaison between executives, teams, and external partners
- Prepared executive reports, presentations, and correspondence
- Managed inboxes, prioritized communications, and handled time-sensitive requests
- Organized meetings, recorded minutes, and tracked action items
- Maintained confidential records and executive documentation
- Proactively resolved operational issues and anticipated executive needs
Sales Business Manager - Juniper Networks
- Supported leadership with reporting, coordination, and operational management
- Managed business documentation, performance reports, and forecasting
- Coordinated cross-functional communication between departments
- Supported executive decision-making through data analysis and reporting
Account Specialist - Colonial Penn Life Insurance
(2020-10 - 2021-06)
- Provided administrative and client account support
- Managed claims processing and documentation
- Coordinated communication between families, providers, and internal teams
- Maintained accurate records and compliance documentation
Claims Specialist / Rental Operations - NRMA Insurance AU / Budget / Avis / Hertz
(2018-06 - 2020-10)
- Coordinated vehicle repairs, bookings, and customer logistics
- Managed invoicing, documentation, and records
- Provided high-level customer and administrative support
Subject Matter Expert - AT&T; ISM
(2016-07 - 2017-07)
- Supported management with reporting and documentation
- Email and workflow management
- Prepared BOD/EOD operational reports
- Provided floor support and team coordination
Education
Bachelor of Arts - Mass Communications (Journalism) - Cavite State University
