GLOBAL TEX DISTRIBUTION (FZE)
Sharjah Airport International Freezone, Sharjah – U.A.E.
March 1, 2014 – Present
(Subsidiary of VIBEMAC S.P.A. in Italy as supplier/distributor of VIBEMAC Sewing
Machines & related spare parts in the Middle East and South Asia Countries)
Sales and Logistics Coordinator / Letters of Credit Analyst
Role & Responsibilities:
- First point of contact of salesmen, customers and suppliers for queries, orders, deliveries. Provides support for the sales operation for complete order cycle and associated information systems from receipt of order to delivery of goods through email/phone/chat/video call.
- Take care of Logistics cost control with doing necessary documentation workflow relating to shipment and receipt of goods to stock.
- Prepares Sales Quotations and Purchase Orders of machines and spare parts as per customer’s requirement.
- Prepares all the shipping documents like Invoice, Packing List, Certificate of Origin, Bill of Lading / Airway bill and checks the accuracy of all details as per UCP 600 L/C terms before submission to bank for negotiation and rectify if there’s any discrepancy found by bank.
- Analyze and modify the draft of Letter of Credit (L/C) based on UCP 600 rules and guidelines and advise the applicant for any amendments required.
- Coordinates with Advising Banks of all LC related advices, negotiates LC adding Confirmation and Discounting rates, follow-up LC and TT payments.
- Negotiates with Freight Forwarding Companies regarding rates by sea/air/road shipments and coordinates with them for the entire process of the shipment, instructing them to issue BL / AWB and shipping certificates as per L/C.
- Sends shipment advice to customers and insurance for their advance reconciliation.
- Receives shipments, unload packages, inspect contents, verify packages according to order and invoices. Contact supplier or shipper if a mistake is identified.
- Follow-up LC and TT payments with the customers and banks.
- In-charge to manage the flow of international cross trade shipments and monitors the shipment status to ensure on time delivery.
- Handles petty cash and computes sales agent’s commission.
- Coordinates with couriers for shipment of documents or non-documents.
- Arranges hotel accommodation and SAIF entry gate pass for guest.
- Responsible for drafting correspondences if required.
- Answer phone inquiries and provide information.
- Maintaining office and pantry supplies.
DUBAI TRADING & CONFECTIONERY COMPANY
Al Nuaimia, Ajman – U.A.E.
November 2005 – February 2014
(a trading company for toys and confectioneries)
Secretary/Receptionist/Sales Coordinator / Administrative
Assistant
Role & Responsibilities:
- Providing general support to the General Manager of the company, arrange appointments and meetings.
- Assist in all administrative and clerical functions.
- Handles all incoming and outgoing calls.
- Responsible for all typing documents like bank Letter of Credit(L/C), correspondences, memorandums, etc.
- Prepares Telegraphic Transfer(T/T), L/C amendments, business correspondence, L.P.O., Invoice and Packing List.
- Register food items and make FIRS(Food Import and Re-Export Service) for every new food arrivals through Dubai Municipality Portal online system.
- Reminds G.M. for all statements to be paid, meetings and functions to be attended.
- Maintain an organized filing system by keeping it up-to-date all the time.
- Taking in-charge of photocopying, faxing and distributing of all coming faxes to its concerned person.
- Monitoring and following-up the arrival status of all coming shipments with the shipping lines.
- Negotiates the freight rates with the shipping line agent in the absence of the superior.
- Responsible for tracking the documents from courier and with the bank as well.
- In-charge of segregating the documents to be submitted to the shipping line, custom and municipality.
- Arrange all incoming and outgoing post for pick-up by courier.
- Appointed to go to bank to deposit, withdraw or encash cheque if necessary.
- Maintain the order and cleanliness of the office.
- Prepare and serve tea, coffee or water to the guest. Responsible for all office stationeries required and pantry supplies
TITA GWAPA SUPERTINDA INC.
Poblacion, Minglanilla, Cebu, Philippines
August 2004 – June 2005
(one of a prestigious supermarket in Cebu, Philippines)
Cashier / Sales Assistant
Role & Responsibilities:
- Responsible for handling cash register and cash remittance of daily sales.
- Making daily orders of bakery products and frozen doughs through phone call or by fax.
- Checked the quality and quantity of bakery products received.
- Negotiating with customer’s order and entertaining Customer’s complain.
- Prepares daily sales report.
- Manages production roast schedules and baking breads.
- Maintained always good merchandise display and effectuates regular equipment cleaning and maintenance.
- Filing important documents.
WHITE GOLD CLUB INC.
Cebu City, Philippines
April 1999 – December 1999
(one of a prestigious warehouse in Cebu, Philippines)
Secretary / Purchasing Officer
Role & Responsibilities:
- Encoding inventory
- Prepared business correspondence letter
- Pricing new arrivals of stocks
- Responsible for purchasing of all grocery items
- Maintaining an organized filing system of documents
- Setting appointment with the suppliers
- Keeping records of the inventory
- Dealing with different companies and suppliers
- Entertained customer’s complain
- Approved the Requisition and Purchase Order
- Supervising the Grocery Department
WHITE GOLD CLUB INC.
Cebu City, Philippines
August 1998 – April 1999
(one of a prestigious warehouse in Cebu, Philippines)
Assistant Sales Supervisor
Role & Responsibilities:
- Maintained the flow of incoming and outgoing of stocks.
- Pricing the new arrivals of stocks.
- Encoding the invoices to generate reports and make price tag sticker
- Entertained customers and maintained good merchandise display
