Treasury and Disbursement Specialist - Sanden Cold Chain System Philippines, Inc.
(2021-01)
- Oversees all disbursement activities including check preparation, bank transfers, and electronic payments.
- Monitors cash flow requirements to ensure availability of funds for operational and project needs.
- Supervises Treasury functions handled by the Financial Analyst including daily cash position reports, fund transfers, and cash forecast preparation.
- Coordinates all bank-related transactions, including account opening, online banking setup, and account reconciliations.
- Maintains proper control and safekeeping of unused checks and other accountable forms.
- Coordinates with banks and financial institutions regarding loan applications, renewals, and compliance requirements.
- Monitors loan schedules, amortization, and interest accruals to ensure timely recording and settlement.
- Facilitates issuance and monitoring of performance bonds, guarantees, and letters of credit in coordination with banks and related departments.
- Prepares necessary loan and bond documentation for management approval and audit reference.
- Supervises the Accounting Analyst for Payables in processing supplier invoices, ensuring accuracy, completeness, and proper approval.
- Monitors timely payment to suppliers based on approved credit terms and company policy.
- Ensures inter-company transactions and reconciliations are properly recorded and settled on time.
- Reviews and validates supplier aging reports and ensures discrepancies are resolved promptly.
- Oversees the recording, tagging, and monitoring of fixed assets including acquisitions, disposals, and transfers.
- Ensures accurate computation and posting of depreciation and amortization of fixed assets and other prepaid accounts.
- Prepares fixed asset schedules and reconciles balances with the general ledger.
- Coordinates periodic physical count and reconciliation of fixed assets with Admin and other departments.
- Prepares and reviews monthly accruals of operating and administrative expenses.
- Performs account revaluation of foreign-currency-denominated accounts to reflect accurate balances based on prevailing exchange rates.
- Ensures compliance with financial reporting standards (PFRS/IFRS) and internal policies.
- Coordinates with auditors and provides supporting schedules related to disbursements, loans, and payables during audit periods.
- Supports Finance in monthly closing and submission of financial reports.
- Supervises, trains, and evaluates the performance of assigned analysts to ensure accuracy and timeliness of their work.
- Coordinates closely with Procurement, SCM, HR, and other departments for payment scheduling, employee reimbursements, and supplier issues.
- Recommends improvements in processes to enhance internal controls and efficiency of the disbursement cycle.
Business Processor I (Disbursement) - FEP Printing Corp
(2020-01 - 2021-12)
- Receives documents from suppliers, purchasing department, warehouse and other department.
- Ensures that all goods and services acquired are properly recognized and set up in the books.
- Analyzes and ensures the accurate accounting records including journal entries, due dates and proper recognition of taxes.
- Ensures on-time submission of accounts payable and disbursement transaction.
- Ensures real time processing of disbursement in the bank system.
- Monitors accounts payable and disbursement transaction including advances.
- Analyzes and prepares accounts payable and disbursement reports.
- Vendor registration.
- Ensures complete and well-managed filing of documents for audit purposes.
- Perform other task that may be assigned by the superior from time to time
