Helen Grace Arenas

Fast learner can easily adapt to the environment, detail oriented, can work under pressure and with minimal supervision. Knowledgeable in Microsoft Office and Viber, supplier sourcing, good price negotiation and supplier relationship.

PROCUREMENT SPECIALIST (PROCUREMENT OF MEDICINE) - OUR LADY OF CAYSASAY MEDICAL CENTER, INC. - V. Ilustre, Ave, Lemery, Batangas

(2013-08 - 2026-01)

• Receive PR (Purchase Request) from Pharmacy Department
• PR contains the quantity to order, description of the item/s, quantity on hand, consumption and endorsing doctor/s
• Ensures that every item has proper documents, especially those new item/s and the Pharmacist should be informed in case of any changes in item/s
• Inspects that the supplier was DTI and BIR registered
• Ensures that the PR is submitted in a timely manner
• Prepares proper attachment before P.O. making
• Every PR submitted was being encoded to Excel file as soft copy
• Once everything is settled, I will start making Purchase Order
• Transmittal for P.O. that is subject for approval
• Researching and evaluating prospective suppliers
• Managing inventories and maintaining accurate purchase and pricing records
• Maintaining good supplier relations and negotiating contracts

PROCUREMENT SPECIALIST (PROCUREMENT OF MEDICAL CONSUMABLE) - OUR LADY OF CAYSASAY MEDICAL CENTER, INC. - V. Ilustre, Ave, Lemery, Batangas

(2013-08 - 2026-01)

• Receive PR (Purchase Request) from Requesting Department
• PR contains the quantity to order, description of the item/s, quantity on hand and consumption
• Ensure that every item was properly evaluated by the end user
• Inspects that the supplier was DTI and BIR registered
• Ensures that the PR is submitted in a timely manner
• Prepares proper attachment before P.O. making
• Every PR submitted was being encoded to Excel file as soft copy
• Once everything is settled, I will start making Purchase Order
• Transmittal for P.O. that is subject for approval
• Researching and evaluating prospective suppliers
• Managing inventories and maintaining accurate purchase and pricing records
• Maintaining good supplier relations and negotiating contracts

ADDITIONAL TASK (BUYING MEDICINE AND MEDICAL SUPPLIES) - OUR LADY OF CAYSASAY MEDICAL CENTER, INC. - V. Ilustre, Ave, Lemery, Batangas

(2013-08 - 2026-01)

• Receive Prescription Pad from Pharmacy and other Department/Unit
• Prescription must contain all necessary information
• Medicine / Medical Supplies
• Brand/generic name of medicine/medical supply
• Dosage form of medicine, size for the medical supply
• Time of use
• Will look into system the last transaction held
• If not on the system, we will call different pharmacies and nearby hospitals to ask if the item was available
• If not same brand, will inform first the end user if they will accept and will still look for other pharmacy/hospital where to buy
• Will liquidate Petty Cash to disbursement before the shift ends

INVENTORY SPECIALIST (CENTRAL SUPPLY UNIT - MEDICINES & MEDICAL SUPPLIES) - OUR LADY OF CAYSASAY MEDICAL CENTER, INC. - V. Ilustre, Ave, Lemery, Batangas

(2013-08 - 2026-01)

• Performs Month-end & Year-end Physical Inventory
• Download everyday transactions (received and released)
• Update daily the ledger
• Conducts random checking of stocks
• Prepares Material Property Requisition Form (used in making requests to purchase)
• Prepares Request for Fund Form (form used to request payment for suppliers)
• Conducts audit to other departments of the institution
• Searches for possible supplier/s
• Analyze the submitted request to procure
• Receiving delivery of delivered items in HIMS (Hospital Management System) & INSTA system by PRACTO
• Releasing of request using the HIMS system (Hospital Information Management System) & INSTA system by PRACTO
• Conducts reconciliation during and after the inventory
• Creates ledger for proper monitoring of stocks
• Prepares utilization report monthly

INVENTORY SPECIALIST (CENTRAL SUPPLY UNIT - NON-MEDICAL SUPPLIES) - OUR LADY OF CAYSASAY MEDICAL CENTER, INC. - V. Ilustre, Ave, Lemery, Batangas

(2013-08 - 2026-01)

• Receive the request form for non-medical supplies
• Analyze the submitted form for non-medical supplies if the request was acceptable and if it's properly filled up
• Prepares request to purchase
• Liquidates every expense with corresponding supporting documents
• Prepares and release the approved non-medical supplies
• Creates monthly ledger for proper monitoring of stocks
• Prepares monthly report of utilization per department

ACCOUNTING ASSISTANT - SEAWOOD RESOURCES, INC. - 18/F Security Bank Centre Ayala Avenue Makati City

(2013-08 - 2013-08)

• Prepares BIR Forms (BIR Form 1601-E, BIR Form 1601-F, BIR Form 2550M, BIR Form 2550Q, BIR Form 1702Q)
• Knows how to submit BIR Forms online
• Prepares Check Voucher and Journal Voucher
• Validates employees' expenses
• Creates Balance Sheet
• Creates Financial Statements
• Creates Purchase Order to suppliers
• Know how to use SAP Business One Client as accounting system
• Conducts wine count

JUNIOR STAFF - KPSO OUTSOURCING, INC. - 6th Floor Adamson Center, 121 Leviste St. Makati City

(2012-11 - 2013-07)

• Prepares Bank Reconciliation
• Prepares journal entries
• Prepares daily cash position
• Prepares output VAT
• Validate and consolidate the travel expense report of an employee
• Prepares bank ascii
• Prepares physical Inventory
• Knows how to use IFCA Financials system
• Knows how to conduct cash audit

Bachelor of Science - Accountancy - Immaculate Conception College (2012)