Abdullah Mehmood

Professional Document Controller with 8+ years of experience in construction, MEP, logistics, and engineering documentation in Saudi Arabia and Pakistan. Experienced in Aconex, EDMS, technical submittals, material submittals, shop drawings, RFIs, MIRs, WIRs, method statements, transmittals, document registers, revision control, and project correspondence. Strong experience coordinating with clients, consultants, contractors, and project teams to ensure accurate and timely document management .

Document Controller - Sharqawi Company Electromechanical Contractor - Saudi Arabia

(2023-01)

Projects

• Riyadh Metro Project
• Dr. Soliman Fakeeh Hospital Project, Riyadh
• Aqua Raffles Project, Jeddah
• Managed and controlled all project documentation, including technical submittals, material submittals, shop drawings, RFIs, MIRs, WIRs, method statements, transmittals, and project correspondence in accordance with project document control procedures.
• Administered and maintained the Aconex Document Management System (DMS) by uploading, tracking, distributing, and archiving project documents while ensuring accurate revision control and document status updates.
• Coordinated with clients, consultants, contractors, and project teams to ensure timely submission, review, approval, and distribution of engineering documents.
• Maintained and updated the Master Document Register (MDR), document logs, transmittal registers, and document tracking reports to ensure accurate record management.
• Reviewed all incoming and outgoing documents for completeness, document numbering, revision status, formatting, and compliance with project requirements before submission.
• Monitored document review cycles and followed up with consultants and internal departments to ensure timely approvals and prevent delays in project activities.
• Controlled document revisions and ensured that only the latest approved drawings and documents were issued for construction and site execution.
• Prepared and processed document transmittals for technical submittals, material submittals, shop drawings, RFIs, MIRs, WIRs, and other engineering documents.
• Maintained systematic electronic and hard copy filing systems to ensure secure storage, easy retrieval, and proper document traceability.
• Generated daily, weekly, and monthly document control reports to monitor submission status, approval progress, overdue documents, and overall document performance.
• Ensured compliance with project document control procedures, company policies, quality management standards, and client documentation requirements.
• Supported project managers, engineers, QA/QC teams, procurement, and site staff by providing accurate and up-to-date project documentation whenever required.
• Maintained confidentiality, accuracy, and integrity of all engineering documents while ensuring efficient document processing throughout the project lifecycle.
• Utilized Microsoft Excel, Word, Outlook, Adobe Acrobat, and Aconex to manage project documentation, prepare reports, and support day-to-day document control activities.

Document Controller - Trax Logistics - Karachi, Pakistan

(2020-02 - 2021-12)

• Maintained and controlled company documents, records, and correspondence in accordance with document control procedures.
• Prepared, reviewed, and processed incoming and outgoing documents to ensure accuracy and completeness.
• Maintained document registers, logs, and filing systems for efficient document tracking and retrieval.
• Maintained electronic and hard copy filing systems to ensure secure document storage, easy retrieval, and record confidentiality.
• Coordinated with internal departments to collect, distribute, and archive project and operational documents.
• Prepared, verified, and maintained shipment delivery documents, including delivery notes, proof of delivery (POD), and shipping records to ensure accurate and timely deliveries.
• Coordinated with delivery riders by assigning delivery documents, monitoring delivery status, and maintaining accurate dispatch records.
• Maintained and managed supplier invoices and billing records, ensuring accurate documentation, verification, and timely record updates.
• Supported daily logistics operations by maintaining accurate records of shipments, deliveries, supplier documents, and administrative documentation.
• Assisted in preparing reports, spreadsheets, and documentation using Microsoft Excel, Word, and Outlook.

Document Controller - Cotton & Cotton - Karachi, Pakistan

(2015-05 - 2018-03)

• Maintained and controlled inventory records, material documentation, and stock-related records to ensure accuracy and proper document control.
• Reviewed and verified inventory records against physical stock counts to ensure data accuracy and document consistency.
• Maintained and updated retail and warehouse inventory documentation, ensuring accurate record keeping and timely document retrieval.
• Reviewed and verified incoming product documentation to ensure compliance with company procedures and documentation standards.
• Maintained and managed fabric suppliers' billing records, ensuring accurate documentation, verification, and record maintenance.
• Verified production line contractors' invoices and supporting documents before processing and maintaining proper documentation records.
• Maintained and controlled production unit documentation, ensuring accurate record keeping, document organization, and timely availability of production records.
• Identified and corrected discrepancies in inventory records to maintain accurate stock documentation and reporting.
• Prepared and maintained inventory reports, documentation, and spreadsheets using Microsoft Excel to support operational and management reporting.
• Coordinated with warehouse, production, procurement, and management teams to ensure accurate documentation and efficient document flow across departments.

Intermediate - General Science - Islamia College, Pakistan (2013-04)

Matriculation - General Science - Muslim Popular School, Pakistan (2011-04)