Melvin Thomas

Highly organised and dependable professional with 30+ years of experience supporting senior executives, managing correspondence, and overseeing operations across diverse industries. Proven track record as a Personal Assistant and Executive Secretary with exceptional communication skills in English and Urdu, strong command of MS Office, and a reputation for discretion, reliability, and proactive problem-solving. Seeking a PA/Executive Assistant role in Karachi where broad administrative expertise and executive support experience can deliver immediate value.

Personal Assistant to Chairman at International Multi Group of Companies (2025-08 – Present)

• Manage all executive correspondence and communications on behalf of the Chairman independently.
• Oversee HR and administrative functions, including staff attendance, payroll coordination, and manpower planning.
• Liaise with internal departments and external stakeholders to ensure smooth day-to-day operations.

Manager Admin & HR / Correspondence Manager at Usmani Int'l Associates (Bridge Construction) (2016-12 – 2018-12)

• Handled all project-related correspondence independently, including letters, emails, and reports.
• Managed maintenance schedules for office and heavy earthmoving equipment, minimising breakdowns.
• Coordinated staff attendance records and submitted payroll data to Finance for timely salary processing.
• Maintained adequate staffing across multiple project sites and kept senior management informed.

ERP Executive & IT Service Desk Coordinator at Marie Stopes Society (2015-03 – 2016-08)

• Acted as liaison between IT and all departments during ERP rollout (Microsoft Dynamics AX).
• Logged and tracked all IT/ERP calls and emails, managing the ManageEngine Service Desk Plus system.
• Ensured Finance, HR, Payroll, and Supply Chain teams completed all ERP training sessions.

Operations Executive at Marie Stopes Society (2014-10 – 2015-03)

• Oversaw day-to-day operations of 8 MSS clinics across Karachi.
• Monitored sales performance against targets and prepared field work plans for staff.
• Managed logistics and administrative arrangements for visits to Islamabad.

Senior Manager Operations – Procurement, Logistics, Import & Export at IMGC Global (Pvt) Ltd. (2002-03 – 2012-08)

• Managed end-to-end procurement, import/export documentation, and customs clearance.
• Drafted and handled all correspondence with international clients, NGOs, and suppliers (Canada, USA).
• Prepared tender documents, evaluated quotations, and negotiated contracts with suppliers.
• Inspected goods at supplier premises and arranged timely transportation to client sites.
• Trained and supervised junior staff within the operations department.

Chief Accountant & Import Manager at Super Equipment (Pvt) Ltd. & Super Treads (Pvt) Ltd. (1998-02 – 1999-05)

• Maintained computerised accounts, reconciled cash and bank balances, and filed tax returns.
• Managed import operations including Letters of Credit, customs documentation, and freight negotiation.
• Co-ordinated with auditors and filed income tax and wealth tax returns for company directors.

Import Executive at Global Marketing Ltd. (Duty Free Shops) (1995-12 – 1997-12)

• Managed all import operations for Karachi, Lahore, and Islamabad branches.

Accountant, Senior Import Officer & PA / Executive Secretary to CEO at Super Equipment (Pvt) Ltd. & Super Treads (Pvt) Ltd. (1989-06 – 1995-11)

• Handled accounts, imports of equipment and supplies, and all executive correspondence for CEO.

Proprietor at Thomas International (Distributors – Rubbermaid USA & 3M USA) (1999-06 – Present)

Operated own distribution business handling Rubbermaid USA and 3M USA product lines, maintaining ready stock for immediate client supply.

Bachelor of Commerce in Commerce – University of Karachi (1991)

– St. Patrick's Government College, Karachi