Aleksander Chudziak

PMO & Project Manager with 8 years of experience keeping IT projects on track and making sure everything runs smoothly. I'm all about streamlining processes, managing risks before they become problems, and helping teams actually deliver value without the usual chaos. Lately, I've been in the trenches of a massive, high-stakes Google Workspace to M365 migration.

Fluent in English, comfortable in fast-paced environments, and skilled at bringing clients, tech teams, and stakeholders together to get things done.

Senior PMO Specialist at Syensqo (2025-08 – 2026-09)

• Supported successful delivery of the migration project from Google Workspace to M365 tenant (including design, building foundations of M365, Data migration).
• Project Planning & Tracking: Supported the Project Manager in scheduling, tracking milestones, and managing interdependencies across multiple concurrent projects in JIRA (including other Microsoft projects).
• Documentation & Reporting: Prepared and maintained critical project artifacts, including status reports, meeting minutes, risk logs, and action items to ensure alignment. Capturing, presenting and publishing key decisions for SteerCo/C+1.
• Stakeholder & Resource Coordination: Partnered with business leaders, IT teams, and external vendors to secure on/offboarding of resources for projects. SPOC for new joiners (accesses, roles assignment for more than 100 people)
• Maintaining project budget: Responsible for invoices, purchase orders, accruals and forecasting. Controlling the timesheet of project resources
• Risk management: Maintaining risks on dedicated JIRA Board, risk assessment and reporting on top 5 project Risks to SteerCo.

Senior PMO Specialist at Nordea Bank (2024-12 – 2025-07)

• Supported the successful delivery of a major cybersecurity program by implementing best practices in project and financial governance across multiple initiatives.
• Resource management T&M (Actual cost, forecasting), support in budget control for Project Management.
• Conducted deep cost analysis, invoice tracking, and accrual forecasting to support senior stakeholders and ensure financial transparency.
• Regularly facilitated high-level project meetings; documented key decisions and action items, ensuring alignment with strategic goals.
• Created and maintained key project documentation: stakeholder matrix, RACI, project workspace on SharePoint, and reporting dashboards.
• Automated repetitive tasks using Power Query, improving team efficiency and reducing manual workload by over 60%.

IT Project Manager at ATOS Poland (2022-06 – 2024-11)

• Led an IT migration project involving the transition of enterprise workstations from Windows 10 to Windows 11, ensuring compatibility, user readiness, and minimal downtime across all departments.
• Managed and coordinated a Data Center and Active Directory (AD) migration project, including infrastructure planning, risk assessment, and seamless transfer of services with high availability and security compliance.
• As Scrum Master working closely with the DevOps team to provide Service Automations. Coordinating Jira, DevOps, Sprints review and ServiceNow reporting.
• Managed multicultural teams, aligning project timelines, stakeholder expectations, and change requests using both Agile and Waterfall methodologies.
• Delivered several infrastructure projects remotely including: hardened kiosk devices to digital workplace.
• Fostered a proactive project culture by initiating regular health checks, internal reviews, and action plan monitoring.
• Created detailed project plans (MS Project/Excel), tracked KPIs and milestones, and reported directly to SteerCo and Senior stakeholders.

PMO Specialist & PMO Jr. Specialist at Atos Poland (2018-11 – 2022-05)

• Conducted internal quality assessments (S3M), managed service documentation, and facilitated internal audits.
• Led the redesign and migration of the SharePoint knowledge base into the M365 ecosystem, improving accessibility and standardization.
• Managed recurring service review meetings, RAID log, and CSI (Continual Service Improvement) initiatives.
• Acted as the single point of contact (SPOC) for reporting and documentation queries, building strong trust with internal teams.
• Gained hands-on experience in financial control, risk logs, and internal KPIs management.

Project Coordinator at SDL Poland (2017-09 – 2018-10)

• Coordinated localization and translation projects for global clients, managing resources, schedules, and client communication.
• Worked closely with internal and external stakeholders including translators, localization engineers, and product owners.
• Organized training sessions and on-boarding for new team members and freelancers.
• Gained certifications in SDL Trados Studio 2017 and SDL TMS – enhancing ability to lead projects effectively in the localization domain.

Master's Degree in Lean Management and quality management – WSB Schools of Banking (2018-08 – 2022-03)

Bachelor's Degree in Marketing in organization – University of Technology and Life Sciences (2012-10 – 2015-07)

Secondary School Certificate in Economist of small company – Group of Schools of Economic-Administrative (2007-09 – 2011-05)