Samar Fatima

HR & Operations Coordinator with 5+ years of experience in recruitment, onboarding, logistics coordination, and HR administration within the Oil & Gas sector. Proven expertise in managing employee mobilization, visa processing, gate passes, and operational coordination in RLIC environments. Skilled in SAP systems, reporting, and handling high-volume operations with accuracy and efficiency.

HR Administration at DOPET (Doha Petroleum) (2023-11-01 – Present)

HR Administration role managing recruitment, workforce planning, logistics, mobilization, and administrative coordination for RLIC operations

• Managed end-to-end recruitment for technical and administrative roles, ensuring timely sourcing, screening, and mobilization
• Partnered with operations teams on workforce planning and on-time deployment
• Acted as focal point for hiring requirements, ensuring clear job specifications and fast closures
• Monitored recruitment pipeline, resolving bottlenecks and improving process efficiency
• Coordinated employee mobilization including visas, gate passes, and site access for RLIC operations
• Managed travel logistics (flights, accommodation, transport) for employees and visitors
• Liaised with PROs, vendors, and internal teams to ensure seamless operational support
• Maintained trackers for visas, movements, and renewals to avoid delays
• Supported payroll inputs (attendance, overtime, allowances) and managed HR documentation in compliance with labour laws
• Coordinated with recruitment agencies to ensure availability of qualified talent pools
• Supported cost-effective sourcing strategies to optimize hiring spend
• Ensured recruitment and HR processes complied with company policies and Qatar Labour Law
• Managed contracts, offer letters, and employee documentation with high accuracy
• Maintained HR systems ensuring data integrity and proper approvals
• Coordinated employee training, certifications, and HSE programs in line with operational requirements
• Assisted in training planning, scheduling, and reporting, ensuring optimal utilization and cost efficiency
• Coordinated induction programs and training schedules for new hires and existing employees
• Generated HR and recruitment reports for workforce planning and decision-making
• Tracked workforce data, recruitment trends, and operational expenses
• Supported performance management and appraisal processes

HR Administration at SPIE Oil & Gas Services (2020-07-01 – 2023-10-31)

HR Administration role managing high-volume recruitment, workforce mobilization, training coordination, and HR operations for RLIC environment

• Supported high-volume recruitment campaigns, ensuring timely hiring and onboarding of technical workforce
• Coordinated with internal departments and external agencies to meet dynamic manpower requirements
• Assisted in training coordination and compliance tracking, ensuring employees meet operational and safety standards
• Maintained personnel records, contracts, and HR documentation in line with company policies
• Supported HR reporting, audits, and process improvement initiatives
• Managed HR operations including employee documentation, contract administration, and compliance tracking
• Coordinated visa processing, medicals, and gate pass applications for large workforce mobilization
• Maintained employee records and ensured secure and accurate documentation storage
• Supported payroll coordination including timesheet verification and benefits administration
• Organized training programs, certifications, and HSE compliance activities
• Assisted in performance management, appraisals, and workforce planning
• Prepared HR reports, analytics, and audit documentation for management review
• Acted as a focal point for employee queries, grievance handling, and HR support

HR Executive at Candidzone HR Solutions (2020-01-01 – 2020-07-31)

HR Executive role managing recruitment activities and manpower requirements across multiple industries

• Managed recruitment activities including job postings, candidate screening, and interview coordination
• Liaised with clients and hiring managers to fulfil manpower requirements across multiple industries
• Maintained candidate pipelines and recruitment databases
• Supported onboarding and documentation processes

HR Expert Coordinator at Chegg Inc. (2018-04-01 – 2019-11-30)

HR Expert Coordinator role supporting full-cycle recruitment, onboarding, employee engagement, and HR operations

• Supported full-cycle recruitment and onboarding processes
• Organized employee engagement programs and training sessions
• Maintained HR records and assisted in performance management processes
• Coordinated internal HR operations and administrative activities

MBA in HR & Marketing – NDIM, Delhi (2016-01-01 – 2018-12-31)

B.Sc. in Bioscience – Women's College, India (2012-01-01 – 2015-12-31)