Sonia Dumitrescu

My background brings together executive support, business coordination, procurement, document control and translation, developed across international companies and very different working environments. I'm used to working with people, information and practical details, keeping track of priorities and following things through properly.

Assistant Manager at Transilvania IT Cluster (2025-01 – Present)

• Provide day-to-day administrative support to the Cluster Manager, including inbox management, correspondence and follow-up on routine matters.
• Assist with business travel arrangements, including researching and coordinating flights, accommodation and other practical details.
• Support the preparation of meetings and events, handling the related administrative and logistical details when required.
• Prepare, review and format correspondence, presentations and other documents in Romanian and English and assist with communication and coordination with external contacts, partners and institutions as needed.

Freelance Translator at Top Lingua Translations (2018-09 – Present)

• Translate and revise legal, medical, technical, scientific, commercial and literary content, adapting language, tone and terminology to the purpose and audience.
• Review translated content for accuracy, consistency, terminology, tone and meaning, identifying subtle language issues that may affect clarity, credibility or the original intent.
• Certified English-Romanian legal translator.

Document Controller (Compliance Specialist – contract) at Janssen Pharmaceutica (2024-01 – 2024-12)

• Managed controlled documentation in accordance with internal procedures and regulatory requirements, ensuring accuracy, traceability and version control throughout the project lifecycle.
• Coordinated document review and approval workflows with cross-functional teams and external stakeholders, following up on actions and ensuring documentation moved through the required processes.
• Processed and signed documentation through internal ERP systems, maintaining traceability and supporting effective coordination between departments.
• Organised and improved the electronic document management system, reducing document retrieval times by 30%.
• Developed and delivered training on document control processes and best practices, helping teams work more consistently with controlled documentation.

Purchasing Manager at Radisson Blu Hotel (2019-01 – 2024-12)

• Led procurement activities throughout the full renovation and rebranding of the hotel, from sourcing and purchasing through delivery and on-site implementation.
• Managed procurement for FF&E and a wide range of materials and finishes, including furniture, lighting, flooring, tiles and paint, coordinating installation within an active construction site.
• Worked closely with architects, Budapest-based interior designers, contractors, suppliers and Radisson brand representatives, acting as the link between design specifications, procurement requirements and on-site execution.
• Coordinated technical clarifications, purchase orders, supplier follow-up and deliveries, resolving discrepancies between architectural plans, design specifications and site conditions throughout the renovation.
• Obtained and evaluated quotations, negotiated supplier contracts and pricing, monitored supplier performance and followed up on quality, deadlines and delivery requirements.
• Managed procurement budgets and identified sourcing opportunities that generated savings of up to 20% on major purchases.
• Ensured that procurement and project implementation remained aligned with Radisson brand standards, local safety requirements and operational needs.
• Coordinated the development and set-up of mock-up rooms for brand and executive review, ensuring that design, materials, functionality and operational requirements came together before wider implementation.

Team Assistant at Continental Automotive (2016-01 – 2017-12)

• Provided administrative support to the Head of Department and the engineering team, including meeting organisation, scheduling and day-to-day coordination.
• Managed travel arrangements for local and international trips, including flights, accommodation, visas and itineraries, ensuring that practical details were in place and changes were handled smoothly.
• Coordinated internal and external events and supported the related protocol and organisational arrangements.

Management Assistant at Emerson SRL (2011-01 – 2016-12)

• Provided executive and administrative support to senior managers, managing calendars, inboxes, meetings, follow-ups and day-to-day priorities within an international environment.
• Coordinated domestic and international business travel, including flights, accommodation, visa documentation and expense claims, ensuring that arrangements complied with internal requirements and timelines.
• Prepared presentations, reports and analyses for management meetings and supported executives with the information and materials needed for decision-making.
• Planned and delivered more than 50 conferences, seminars, internal workshops and international corporate events, covering venue selection, agenda planning, supplier coordination, logistics and on-site execution.
• Acted as a point of contact for Emerson campus functions and coordinated communication between senior executives, teams and other stakeholders.
• Managed relationships with suppliers and supported procurement activities, office supply management and related administrative requirements.
• Supported compliance with corporate health, safety and ethics requirements within the areas under responsibility.
• Managed the onboarding and induction process for new PSS WA HUB employees, including executive briefings and knowledge-transfer activities.

Diploma in Certified legal translator Romanian / English

Bachelor of Arts (B.A.) in Teaching English and French as a Second or Foreign Language

Diploma in Public Procurement course – AJOFM