Kathy Tan

An accomplished and people-oriented HR Executive with over 10 years of experience across diverse Human Resource functions, including Recruitment, Talent Acquisition, Payroll, Staffing, Compensation & Benefits, Work Pass Applications, HR Database Management, and Reporting. Highly passionate about promoting diversity, inclusion, and cohesion through fair and progressive employment practices. Proven ability to take ownership of responsibilities, lead and supervise teams effectively, and support regional management in areas such as cost budgeting, annual appraisals, HR projects, and organizational development initiatives.

Skilled in data analysis and visual presentation to influence senior management decisions and translate business strategies into site-level goals. Additional contributions include preparing Monthly Project Meeting minutes, ensuring compliance with ISO 9001:2018 standards, and driving continuous improvement in HR processes.

HR Generalist - Kai Residences Pte Ltd

(2024-05)

• Administer day to day HR operations including employee records, HRIS and HR documentations.
• To post job posting in various recruitment platforms, screening resumes, scheduling interviews and conducting ground checks
• Conduct onboarding orientation programs, exit interview
• Provide support to employees on HR related inquiries, benefits HR policy & procedures
• Support & author performances management include goal settings, evaluations and performance reviews
• Monitor and ensure compliances with MOM laws & internal policies
• Staff Welfare, not limit to team handling
• Author of Kai Handbook
• Performance Management for half year appraisals review, probation review and yearly review which encompass work performance, attendance
• Payroll Administration/Discharge of Tex clearance for foreign employees
• Co-ordination of additional HR work with associate company.

HR Executive - R3 Engineering Pte Ltd

(2023-04 - 2023-09)

Short employment due to the stretched working hours especially for payroll for the workers,

• Payroll administration for both offices staff and workers
• to assist in the Biz-safe renewal, and co-ordination of
• Project Meeting Minutes
• Work Passes
• Onboarding/Exit Interview
• Staff Welfare/Uniforms/Events

Project Executive - Tat Soon Pte Ltd

(2022-08 - 2023-04)

Responsible for overseeing and supporting the planning, execution, and completion of projects, ensuring they are delivered on time, within budget, and according to client or organizational requirements. The role may vary depending on the industry (construction, events, IT, marketing, etc.), but the key responsibilities usually include:

• Project Planning & Coordination: Assist in developing project plans, timelines, budgets, and resource allocation. Coordinate with internal teams, vendors, and clients to ensure smooth execution. Prepare and track project documentation (schedules, reports, meeting minutes).
• Execution & Monitoring: Oversee daily project operations to ensure tasks are completed as planned. Monitor progress against project milestones and report updates to senior management or clients. Identify potential risks or delays and escalate issues when necessary.
• Communication & Stakeholder Management: Serve as a point of contact between clients, consultants, contractors, and internal teams. Attend project meetings and provide updates or clarifications. Maintain strong relationships with stakeholders to ensure satisfaction.
• Quality & Compliance: Ensure that project deliverables meet required standards and specifications. Check that health, safety, and regulatory requirements are complied with (especially in construction or engineering projects).
• Budgeting & Cost Control: Assist in preparing cost estimates and budgets. Track expenses and ensure projects remain within financial limits. Support in processing invoices and claims related to the project.
• Reporting & Documentation: Maintain proper records of project activities, contracts, and approvals. Prepare status reports, presentations, and closure documentation.

Office & HR Administration Executive Profile - Kim Tat Plastic Pte Ltd

(2021-12 - 2023-07)

In charge of full office administration and end-to-end HR functions, including work pass applications (new/renewals), recruitment, compensation & benefits, and general HR operations. Experienced in order processing, customer and supplier liaison, procurement of raw materials, delivery coordination, and ensuring production schedules for gaskets are met. Proficient in using QuickBooks for financial record-keeping and updating the company's financial standing.

Hands-on in managing tenancy agreements, sourcing office/production space, and handling statutory matters such as GST and Corporate Tax with IRAS. Skilled in liaising with banks and external stakeholders to support the company's business operations and compliance requirements.

ID Consultant/Office Manager - Neu Unlimited Design Experiences Pte Ltd

(2018-07 - 2020-12)

Creative ID, Business Project Development - ErStudioPte Ltd

(2017-04 - 2018-06)

Freelance Consultant - Freelance

(2015 - 2016)

Engaged in freelance writing and managed small-scale project management assignments for clients, including McCann Erickson and FCB Agency.

HR & Finance Administrator - Bereit Inc Pte Ltd

(2014-05 - 2015-02)

Supported F&B operations, including inventory management, payroll, accounts receivable & payable. Handled renewal of licenses required for F&B operations, as well as banking and statutory compliance. Coordinated operational staffing requirements across outlets. Contracted for 1 year; concluded after 9 months due to business downturn and cost-cutting measures.

Building Society of Malaya Limited - Singapore

(1976 - 1990)

Past subsidiary of OCBC

Singapore Oxygen (SOXAL) - Singapore

(1976 - 1990)

Bank of America, Asia Currency Unit - Singapore

(1976 - 1990)

Secretarial Clerk - Chua Lee Ming & Co - Singapore

(1976 - 1990)

Public Accountants Co

Office Administrator - Price Waterhouse - Singapore

(1984 - 1988)

Executive Secretary to GM - Canon Marketing Singapore - Singapore

(1976 - 1990)

GCE O Level - Geylang Methodist Girls School (1975)

GCE O Level - Cambridge (1975)

Associate Member - ACCA UK

Diploma of Commerce - Human Resource Management - Kaplan Higher Learning Institute Singapore

Certificate - HRM - Shri Academy Singapore

Certificate - Internal QMS Auditor Training ISO 9001:2008 - LRQA, Singapore