Adrienne Valencia

Created new vendor profiles within Deltek Printed checks as needed for Vendors/Subcontractors/Partner Associates who required urgent payments Processed 25-75 vendor/associate invoices through Emburse

Accounts Payable Specialist - Partner Engineering and Science, Inc - Torrance, CA

(2025-03)

• Created new vendor profiles within Deltek
• Printed checks as needed for Vendors/Subcontractors/Partner Associates who required urgent payments
• Processed 25-75 vendor/associate invoices through Emburse
• Provided vendors with payments status updates via email/phone calls
• Printed weekly PVA checks for a separate entity within our company
• Sent mass emails of 60-100 as reminders to project teams with pending invoices that require approvals (twice a month)
• Browse through Plink projects to ensure costs were entered by the project team to ensure accuracy
• Created hundreds of reoccurring POs to shorten time spent entering monthly invoices
• Placed stop payments and processed voided checks
• Printed/Mailed Funds Control Checks daily (10-100 checks)

Accounts Receivable Specialist - Partner Engineering and Science, Inc - Torrance, CA

(2021-08 - 2025-03)

• Cash application for 50-100 payments daily (ACH, Wire, Checks and credit card)
• Collected documentation to process refunds back to clients that paid an invoice twice
• Kept in constant communication with our Project Teams to ensure invoices were created once a project was completed
• Posted manual cash receipt corrections when invoices were applied towards the incorrect project
• Manually applied pre-paid payments towards recently created invoices
• Verbally confirmed banking details for customers attempting to pay outstanding invoices
• Researched ghost payments made to the Company to identify the invoice paid
• Handled our department's mail and deposited checks and or distributed them to the appropriate person
• Responded to the department's emails daily received from within the company to any external source (50-75 emails)

Accounts Receivable/Collections Specialist - Ideal Tax Solutions - Costa Mesa, CA

(2019-09 - 2021-03)

• Processed daily credit card payments for new/current clients enrolled in our company's program. (50-100 transactions)
• Documented payments and produced invoices/payments scheduled via Logics.
• Posted client payments by recording checks, wire transfers, and credit card transactions.
• Maintained healthy relationships with clients to ensure monthly payments were made according to the schedule/payments plan via email, phone and text.
• Negotiated and restructured payment schedules to accommodate client's financial situation.

Accounts Receivable Clerk - DIX Metals, Inc - Huntington Beach, CA

(2018-01 - 2019-09)

• Developed process improvements to ensure timely and consistent payments were made to the company
• Reconciled bank accounts, documented payments and produced invoices via Vantage
• Utilized Vantage to enter financial data and compile reports for the Management Team
• Distributed invoices via USPS, email or uploaded through our customers portals
• Ran a weekly aged report and contacted customers with invoices that were 60+ days past due
• Entered, posted and scanned accounts receivable documents into Image Ware Software program
• Posted daily invoicing, posting logs, credit memos
• Posted client payments by recording checks, wire transfers, ach and credit card transactions.
• Contacted customers to resolve account/invoice discrepancies/issues
• Studied customer payment history and coordinated collection arrangements
• Processed/reviewed new customer credit applications, if approved entering them into our system as a new customer

Accounts Receivable Specialist - 3Wire Group, Inc - Huntington Beach, CA

(2012-08 - 2018-01)

• Managed invoicing through cash receipt processing and distributed 1,150 invoices monthly to customers
• Resolved vendor and employee inquiries regarding invoice discrepancies
• Completed administrative tasks such as bank reconciliation, weekly aging reports
• Supported departments staff by performing a wide range of clerical and administrative tasks

High School Diploma - Torrance Adult School