Alexia K

Detail-oriented Accounting with 15+ years of experience in construction, industrial services, and multi-location corporate environments. Proven expertise in payroll administration, job cost accounting, AP/AR management, procurement, audit support, and financial reporting. Recognized for strengthening internal controls, improving billing accuracy, and supporting large-scale project operations.

Strong analytical and problem-solving skills with the ability to collaborate effectively across field and corporate teams.

Accounting Manager at Palacios Marine Industrial Coatings (2023-10 – Present)

Samsung Project

• Oversee and process project payroll for craft personnel, ensuring accuracy and compliance with contract requirements.
• Manage project administrative and financial activities including forecasting, cost tracking, commitments, equipment rentals, and procurement.
• Prepare client billings with integrated AI billing tools.
• Develop and maintain comprehensive cost tracking reports and WIP Reports to support project leadership decision-making.
• Ensure onsite staff accounting activities align with construction schedules, reporting formats, and client specifications.
• Establish and maintain project numbers and cost structures, including WIP reporting.
• Serve as liaison between vendors, clients, project team, and corporate management.
• Lead and train on-site staff and oversee processes for certified payroll to ensure compliance and accuracy.

Field Accounting Manager at Austin Construction & Maintenance (2020-06 – 2023-09)

• Managed dual-system payroll processing, ensuring accurate labor cost allocation and cost-type balancing.
• Oversaw full-cycle Accounts Payable and Accounts Receivable, including vendor invoice review, GL coding, and pay batch preparation.
• Administered client billings (Payroll, MES, AIED), tracked collections, and applied cash receipts according to contract terms.
• Led project closeout processes including PO reconciliation and subcontract closeout in compliance with MSA requirements.
• Directed site procurement activities: requisitions, job coding, vendor quotes, change orders, and purchase order management.
• Resolved invoice variances, coding discrepancies, and vendor issues to maintain accurate financial reporting.
• Performed month-end and year-end close procedures including journal entries, accruals, and tax reporting.
• Ensured subcontractor compliance with insurance, bonding, and OCIP enrollment requirements.
• Supported internal and external audits.
• Partnered with cost accounting teams to resolve reporting discrepancies.
• Onboarded employee-owners and maintained accurate HR documentation.

Field Office Manager at Austin Construction & Maintenance (2018-06 – 2020-09)

• Managed dual-system payroll processing, ensuring accurate labor cost allocation and cost-type balancing.
• Processed Accounts Payable and Accounts Receivable, including vendor invoice review.
• Administered client billings (Payroll, MES, AIED), tracked collections, and applied cash receipts according to contract terms.
• Led project closeout processes including PO reconciliation and subcontract closeout in compliance with MSA requirements.
• Overseeing site procurement activities: requisitions, job coding, vendor quotes, change orders, and purchase order management.
• Resolved invoice variances, coding discrepancies, and vendor issues to maintain accurate financial reporting.
• Performed month-end and year-end close procedures including journal entries and accruals.
• Insured subcontractor compliance with insurance, bonding, and OCIP enrollment requirements.
• Supported internal and external audits.
• Partnered with cost accounting teams to resolve reporting discrepancies.
• Onboarded employee-owners and maintained accurate HR documentation.
• Oversee capital project site team members.
• Oversight of Capital Project Jobs between corporate accounting office and active project sites.
• Tracking all job costs against budget, managing change order accounting, and supporting job WIP reporting.
• Overseeing field payroll submissions timely and reporting to the corporate office.
• Assisted with Contract Rist Administration by managing project insurance documentation and ensuring billing procedures align perfectly with the terms of the specific contract.
• Set up of project billing coding and in ERP system, adding new users and setting permissions based on assigned roles.
• Providing Support in all site day to day functions set up and implementation of project startup & project close.
• Oversight and process Month End Close, and tax reporting, as well as to ensure site staff process timely accruals into system. Reviewed Accruals submitted and posted once confirmed accuracy.
• Hiring of site staff, ensuring utilization of industry specific software such as Track or CATS to handle administrative and HR related tasks that support both onsite project staff and the corporate accounting teams.
• Providing support to project Admin as needed.

Accounting Specialist at Main Event Entertainment (2012-11 – 2018-06)

• Maintained accounting controls and ensured revenue accuracy across 43 center locations.
• Audited POS revenue and enforced companywide compliance using structured audit checklists.
• Processed payroll and resolved discrepancies to ensure timely and accurate compensation.
• Managed escrow reconciliations, journal entries, and month-end accruals.
• Investigated and resolved credit card chargebacks, reducing financial risk and preventing recurring fraud.
• Created and implemented training manuals for new hires and field accounting staff.
• Provided remote AP, payroll, and month-end support to multi-location accounting teams.
• Recruited, interviewed, and trained Accounting Specialists.
• Maintained multi-state tax exemption records and compliance documentation.

Accounting Specialist at Door Automation, Inc. (2012-01 – 2012-10)

• Managed daily accounting operations including AP, AR, payroll (ADP), and inventory control.
• Prepared monthly revenue reports and monitored job cost tracking.
• Ensured vendor compliance including W-9, 1099 processing, and insurance documentation.
• Supported budgeting, billing, and variance analysis.
• Assisted with scheduling and dispatch coordination for service technicians.

Bachelor of Science in Accounting – University of Houston (2013)