Amol Khatpe

Expert in end-to-end Accounting Operations, ensuring accuracy in AP/AR management, General ledger integrity, bank reconciliations, and periodic financial close using Xero, QuickBooks, etc. A qualified and experienced professional Chartered Accountant (CA- equivalent US CPA) with 15+ years of experience in Finance and Accounts domain with a record of excellence in Financial Planning & Analysis, Taxation, Audit, Budgeting & Forecasting. Proficient in preparing and analyzing detailed MIS packs, including profitability analysis, Cash flow Projections, cost reports, and Management dashboards for strategic decision-making.

Subject matter expertise in Financial Planning and Budgeting, Forecasting, financial reporting, variance analysis, month close, Profit and Loss Account, Balance Sheet reviews, Internal control (Analyst, Operator & Owner), record keeping and audit reports. Hands-on experience in Credit control and Receivables management (AR), ensuring timely customer collections and minimizing bad debts through structured follow-ups and reconciliations. Proven ability to work in dynamic and regulated industries, ensuring financial integrity, compliance, and operational efficiency across multi-location business setups.

Strong analytical, coordination & problem-solving skills results in a significant reduction in financial issues. Proven ability to drive out inefficiencies through process improvement and assist in the maintenance & development of financial systems and accounting procedures. Track record of process automation, streamlining financial workflows, reducing manual errors, and enhancing reporting speed and accuracy.

Manager – Finance & Accounts - Rely Services Inc. & Group Companies

(2025-08)

• Manage full-cycle accounting including Sales, Purchases, AP & AR, General Ledger Postings, and Journal entries in Xero, QuickBooks & Propertyware Accounting Software.
• Handle daily entries updating, review and reconciliation of Bank and CC in Xero & QuickBooks & Propertyware Accounting Software, maintaining 100% accuracy.
• Prepare Monthly MIS reports & Profit & Loss Statements for Management review. Prepare weekly Cash flow forecasts for Vendor payments and liquidity planning.
• Timely follow up with the Customers/Debtors to ensure timely collection of receivables.
• Follow up with vendors for better pricing, timely delivery, and service quality.
• Prepare monthly Sales Tax working and coordinate filing with CPA on time for Cannabis & Non Cannabis Sales.
• Calculate Quarterly estimated Tax U/S Section 280E and ensure provisioning of funds.
• Managed end-to-end 1099 compliance, including review and filing for the entity, coordinating with vendors, and collecting and validating W-9 documentation.
• Reviewed, prepared, and distributed W-2 forms for all employees, ensuring compliance with IRS and state payroll reporting requirements.
• Perform weekly reconciliation of Cash deposits/withdrawals with Cannabis cash-management partners like Empyreal, Stronghold, and Payken.
• Post monthly Amortization & Depreciation entries maintain fixed asset records and review and record accrued expenses and Prepaid Expenses.
• Work with Insurance companies to review coverage & obtain competitive rates to reduce operating costs.
• Perform cost reviews at regular intervals, contributing to improved profitability.

Manager – Finance & Accounts - Barmax Global Solutions Pvt Ltd

(2017-01 - 2025-01)

• Ensuring the Financial health and sustainability of a company by overseeing financial operations, managing risks, and guiding financial decision-making.
• Developing, implementing, and monitoring the company’s Budget to ensure financial stability and growth.
• Overview financial forecasts and set long-term financial goals aligned with the company’s objectives
• Formulating financial strategies to optimize revenue generation and manage costs effectively
• Overseeing the preparation of accurate and timely financial statements (Profit & Loss, Balance Sheet, Cash Flow). Ensure compliance with accounting standards (e.g., IFRS, GAAP) and statutory reporting to tax authorities and stakeholders.
• Leading and managing the finance and accounting team, ensuring adequate training, motivation, and performance monitoring. Identify skills gaps and arrange for necessary training to improve the team's capabilities.
• Identifying financial risks (e.g., currency, interest rate, credit risks) and develop mitigation strategies.
• Ensuring the compliances with all Tax regulations and filings, including Income Tax, GST, and other statutory levies.
• Monitoring cash flow to ensure the company has sufficient liquidity to meet its obligations.
• Overseeing the company’s bank accounts, working capital, Debt, and investments to maintain financial stability.
• Reviewing and monitoring expenses and implementing cost-reduction strategies where necessary without compromising operational efficiency.
• Maintaining relationships with financial institutions and negotiate terms of financing or credit lines.

Senior Manager – Finance & Accounts - Shri Krishna Motors Ltd

(2013-05 - 2017-12)

• Preparing Quarterly Financial Statements, Trial balance, P&L and Balance sheet as per Indian Accounting Standards & IFRS.
• Coordinating with Statutory Auditor, Stock and Cost Auditor.
• Preparing Disclosures and other compliances for Annual Report & Ensuring compliances with policies & procedures.
• Managing the work of Junior accountants - Overseeing daily cash flow, daily reconciliation and daily debtors recovery report ensuring timely accounting, invoicing and ledger scrutiny.
• Preparing monthly MIS reports
• Finalization of Financial statements - standalone and consolidated
• Ensuring statutory compliances like GST, TDS, PT, PF, etc.
• Liaising with auditors and consultants and handling Income Tax Assessments & Scrutiny
• Preparing budget, analyze variances and take corrective action.
• Preparing Depreciation as per Companies Act and IT Act and Fixed Asset Register for Income Tax and ROC Purpose
• Receivables and Payables ledger scrutiny and reconciliation
• Overviewing data for GST and TDS returns
• Preparing Stock reconciliation statement Preparing and assist in ROC compliances
• Preparing data for working capital requirement from the bank and coordinating with bankers & other authorities.

Manager – Internal Audit - Aneja Associates

(2010-06 - 2013-04)

• Evaluating the effectiveness of internal controls, ensuring financial reporting is accurate, and safeguarding assets against fraud or theft.
• Ensuring that the organization adheres to internal policies, external regulations, and industry standards, such as tax laws, financial regulations, and data privacy rules.
• Reviewing the efficiency and effectiveness of operations, procedures, and systems, recommending improvements where necessary to enhance performance.
• Documenting audit findings and preparing reports to present to senior management and the audit committee. These reports outline issues, recommendations, and corrective actions.
• Offering advice to management on improving processes, controls, and risk management frameworks, often based on audit findings.
• Ensuring that management addresses any issues raised during audits and monitoring the implementation of corrective actions.
• Keeping up-to-date with changes in laws, regulations, and best practices, and adapting internal audit strategies accordingly.

Assistant Manager - Kirti D Shah & Associates

(2009-04 - 2010-05)

Articled Clerk - Kirti D Shah & Associates

(2005-01 - 2009-04)

Chartered Accountant (CA) - The Institute of Chartered Accountants of India (2010-11)

B. Com - Mumbai University (2004-03)