Anakaren Tafolla

Dependable executive, administrative, and operations coordinator with 7+ years of experience supporting fast-paced school and small-business environments. Skilled in executive scheduling, project and program logistics, vendor and finance-document coordination, records management, stakeholder service, and process improvement. Known for highly organized execution, professional discretion, quick learning, and practical follow-through.

Front Desk Coordinator / Administrative Assistant at Bentley School (2022-02 – Present)

• Operate a busy front office as a primary point of contact for students, families, visitors, and service providers; manage high-volume phone, email, and in-person inquiries with a polished, responsive approach.
• Coordinate transportation and logistics for college visits, student activities, and school programs, partnering with faculty, staff, and external providers to keep plans on track.
• Support parent coffees, back-to-school programs, graduation, and other community events through scheduling, communications, materials preparation, setup, and day-of coordination.
• Coordinate meetings for senior staff; maintain confidential records, verify documentation, and keep databases current and accurate, including student and visit information in Scoir.
• Coordinate vendor invoices and purchase-order documentation as a liaison between vendors and the finance team; maintain organized donation-check logs to support accurate processing.
• Identify practical ways to improve organization and workflow, while flexing across cross-functional projects and shifting priorities in a fast-paced environment.

Executive Assistant at Geovanni Tafolla Roofing (2019-06 – 2022-02)

• Managed executive calendars, appointments, travel, correspondence, records, and meeting logistics with discretion and close attention to detail.
• Coordinated with vendors to secure quality services at reduced costs; supported vendor communication, business partners, staff meetings, and company events.
• Organized digital and paper files and coordinated communications across phone, email, mail, and fax to keep daily operations moving smoothly.

Front Desk Receptionist at Oakland Military Institute College Preparatory Academy (2018-04 – 2019-06)

• Created a professional, welcoming front-office experience for students, families, visitors, and staff while managing a multi-line phone system and in-person inquiries.
• Helped students and families navigate questions by identifying needs, sharing accurate information, and connecting them with the appropriate school staff.
• Supported staff with daily administrative needs by preparing materials, organizing information, and coordinating front-office communications.
• Maintained an organized reception area and handled mail, packages, messages, and routine records with accuracy and discretion.

Nanny at Various Families (2012 – 2022)

• Provided dependable, child-centered care for children across multiple families, creating safe, nurturing, and engaging daily environments.
• Built trusted partnerships with parents through clear, responsive communication about routines, schedules, and children's needs.
• Coordinated daily schedules, activities, and family logistics with flexibility, professionalism, discretion, and sound judgment.

Bachelor of Science in Digital Audiences – Arizona State University

Minor in Business in Business – Arizona State University

Associate Degree – Mesa Community College