Ava Vance

A Human Resources and Talent Acquisition Specialist with extensive experience in communication, providing services to employees, physicians, and managers.

Experience with recruiting, sourcing, networking, employee onboarding, HR administration, and applicant tracking systems (ATS). Adept at leading recruiting initiatives to identify, select, and acquire quality candidates to drive organizational growth.

Talent Acquisition Coordinator at OrthoVirginia (2019-01 – 2024-01)

5 Years Employment – End of employment January 2024

• Manages full recruitment cycle by screening resumes, phone screening and scheduling interviews with candidates, and extending offer letters
• Proactively source candidates for open positions in assigned specialties/subspecialties
• Phone screen appropriate candidates to evaluate job fit, this reduced the time to fill opened positions by 30%
• Pre-Screened and interviewed over 300 applicants a month. An average of 30% recommended applicants for hire have retained employment of one year and over
• Process all pre-screenings and onboarding requirements for new candidates
• Review criminal background records and consult with HR leaders and execute the pre-adverse and adverse action process
• Send and receive lab orders for drug and TB pre-employment testing
• Primary point of contact for candidate questions to include compensation, benefits, job duties, etc.
• Facilitate new hire orientation including describing the organization, explaining benefits, walking candidates through onboarding activities like direct deposit set up and compliance training modules
• Builds and publishes various HR reports for various departments monthly, quarterly and biannual cadence
• Completes various employee-change tasks in ADP including hires and transfers

Executive Assistant/Human Resources Assistant at OrthoVirginia (2018-01 – 2021-01)

Promoted to TA Coordinator in 2021

• Provided quality administrative support for executive management and human resources
• Meeting preparation of collaborating agenda items, power point presentation, and representing data for monthly Shareholders and Stakeholders Meetings. Also responsible for taking minutes
• Managed multi-calendars for executives and directors, handled confidential documents, assisted with communication, preparing reports and financial data
• Coordinated Travel, meeting and event arrangements, assisted with booking flights, hotel accommodations and other travel arrangements for Physicians, Officers, Directors, provider recruits, and others as needed
• Assisted with coordinating office activities and events. Assisted with reconciling administrative credit card
• Meet with new team members to complete onboarding, review policies, procedures, and benefits. Served as a point of contact for HR questions

Human Resources Administrative Assistant at Schewel Furniture Company

• Direct support to HR Senior Vice President which included Salary Studies, updated Employee Handbook, and HR Policies
• Assisted Managers with handling employee relations
• Provided on-going training of ATS and HRIS system to employees and managers
• Posted job openings, screened resumes, scheduled interviews, prepare and process paperwork, performance reviews, and other human resources tasks
• Primary contact for FMLA
• Managed Benefit Implementation and Open Enrollment
• Assisted Safety Manager with Worker's Compensation and OSHA logs
• Assisted with Time Labor System with PTO and timecard record keeping, and Payroll back-up as needed

Bachelor of Business Administration in BBA – Mount Scenario College

High School Diploma – Wausau West High School