Assistant to the Dean/Office Supervisor - Vanderbilt University Law School - Nashville, TN
(2008-12 - 2022-01)
Report directly to the Dean.
- Performed primary administrative support to the Dean and selected functions for the Associate Deans.
- Held oversight of the functions of the Dean's Office and staff.
- Recruited, hired, trained, assigned work and provided direct supervision of administrative support staff.
- Provided performance counseling, assist with staff development and initiate disciplinary action when required.
- Evaluated staff performance on an annual basis and provide salary increase recommendations.
- Managed the Dean's office budget. Manage the Dean's calendar, inquiries and general communications.
- Managed the Dean's travel (domestic and international) and prepare reimbursements.
- Served as Coordinator for the Faculty Recruitment Entry Level and Lateral Hiring Committee.
- Coordinated faculty appointments, renewals, promotions, and tenure processes.
- Served as Coordinator for the ABA/AALS Site Visit Committee.
- Conducted oversight of the planning of special events and major lectures (including arranging high profile visits).
Executive Assistant to three Industry Vice Presidents (Financial Services; Consumer Products, Retail and Healthcare; Energy, Technology & Manufacturing) - INROADS, Inc. - Nashville, TN
(2006-04 - 2008-05)
Reported directly to the Industry Vice Presidents of INROADS.
- Provided administrative support to the Industry Vice Presidents.
- Assisted with the coordination of the INROADS National Leadership Development Institute.
- Arranged complex travel through internal or outside agents; coordinated multiple calendars; prepared detailed itineraries.
- Composed correspondence; prepared multiple spreadsheets and PowerPoint presentations. Researched, drafted and summarized reports (using varying certified databases).
- Assisted with student interaction and conducted mock interviews for intern candidates.
Executive Assistant to the President & CEO - INROADS, Inc. - Nashville, TN
(2003-08 - 2006-04)
Reported directly to the President and CEO of INROADS. Position relocated to Atlanta.
- Provided detailed, timely and high quality administrative and secretarial support to the CEO and other senior staff members, including management/processing of all correspondence/communication for the CEO.
- Arranged complex travel through internal or outside agents; coordinated calendar; prepared detailed itineraries.
- Coordinated and attended quarterly National Board of Directors and bi-annual Council Members meetings across the country; prepared and distributed meeting materials.
- Negotiated contracts with various hotels for guest rooms, meeting space, catering (banquet event orders), etc.
- Recorded and prepared meeting minutes for National Board, Advisory Council and department meetings.
- Managed meeting budgets; prepared expense reports.
Executive Secretary to the President - Meharry Medical College - Nashville, TN
(2002-06 - 2003-07)
Reported directly to the President of Meharry.
- Provided administrative support to the President and other senior staff members.
- Supervised one staff member(s) and maintained oversight responsibility for designated activities of other departmental support staff. Screened, interviewed and hired clerical support staff.
- Managed/processed all correspondence/communication for the President.
- Recorded and prepared minutes for Senior Staff meetings and surgery department meetings. Transcribed significant volume of dictation.
- Scheduled meetings; coordinated calendars; prepared detailed itineraries.
- Prepared departmental budget reports for Office of the President. Assisted with the coordination of events and related-activities.
- Coordinated recruitment activities for new faculty, including travel, real estate, banking and relocation.
- Recorded and prepared minutes for department meetings.
- Coordinated complex travel and meeting arrangements; maintained busy calendar.
- Managed budget and prepared treasurer's report for the Black Academic Surgeon's Association.
- Coordinated Black Academic Surgeon Association's conference events and related-activities.
- Planned department and business social functions.
Executive Secretary to Chair of Surgery - Meharry Medical College - Nashville, TN
(2000-02 - 2002-06)
Reported directly to the Chair of Surgery.
- Provided administrative support to the Surgery Chair and other senior staff members.
- Supervised one staff member(s) and maintained oversight responsibility for designated activities of other departmental support staff. Screened, interviewed and hired clerical support staff.
- Managed/processed all correspondence/communication for the Surgery Chair.
- Recorded and prepared minutes for Senior Staff meetings and surgery department meetings. Transcribed significant volume of dictation.
- Scheduled meetings; coordinated calendars; prepared detailed itineraries.
- Prepared departmental budget reports for Office of the President. Assisted with the coordination of events and related-activities.
- Coordinated recruitment activities for new faculty, including travel, real estate, banking and relocation.
- Recorded and prepared minutes for department meetings.
- Coordinated complex travel and meeting arrangements; maintained busy calendar.
- Managed budget and prepared treasurer's report for the Black Academic Surgeon's Association.
- Coordinated Black Academic Surgeon Association's conference events and related-activities.
- Planned department and business social functions.
