Baylee Jin

Dynamic Executive Assistant with 6+ years of proven experience supporting C-level executives in fast-paced environments. Demonstrated expertise in executive calendar management, confidential communications, and advanced Office 365 applications. Adept at coordinating travel, preparing meeting materials, and streamlining administrative processes to optimize executive effectiveness and protect leadership time.

NexGen Technologies, LLC, Boynton Beach, Florida - Executive Administrator

MAY 2026-PRESENT

Protected CEO’s schedule by proactively managing and prioritizing appointments across multiple time zones, reducing conflicts by 75%

Exercised discretion handling confidential information and sensitive communications with senior leaders and external stakeholders

Captured and distributed detailed meeting minutes, action items, and follow-up communications to ensure accountability

Built reports and presentations using Excel, PowerPoint, and ZOHO to support strategic planning and executive decision-making

Managed competing deadlines in a fast-paced environment, ensuring critical initiatives remained on track

Served as a trusted partner to the CEO by anticipating needs and managing priorities to maximize executive effectiveness

Confidential, Dallas, Texas - Executive Assistant

JUNE 2020-DECEMBER 2025

Owned executive calendars end-to-end, resolving conflicts and protecting time for strategic priorities

Acted as central liaison between CEO, senior leaders, internal teams, and external stakeholders to optimize communication flow

Streamlined office operations including expense reporting and budgeting, reducing processing time and errors by 80%

Drafted and proofread correspondence, reports, and board materials ensuring accuracy and professionalism

Researched and compiled data to support executive decision-making and project planning

Managed confidential information with professionalism and discretion

Stantec Consulting Services, Dallas, Texas- Administrative Assistant

APRIL 2017-JUNE 2020

Processed contracts, service agreements, and change orders with 98% accuracy, supporting administrative compliance

Liaised with cross-functional teams to maintain project schedules and ensure timely deliverables

Maintained accurate records and documentation in compliance with internal standards

Organized company events including logistics and leadership support to enhance team engagement

Tracked and coded invoices and expenses across multiple projects to support financial accuracy

Express Employment Professionals, Fort Worth, Texas - On-Site Coordinator (Genco)

MAY 2016-APRIL 2017

Processed weekly payroll and maintained attendance accurate records for a team of over 50 employees

Handled HR compliance documentation and reporting to ensure regulatory adherence

Supported onboarding and orientation processes for new hires

Coached employees on performance and workplace expectations to maintain operational standards