Carolina Aboul

Management, project coordination, accounting, permitting, construction-administration, document-control, and operations professional with 20+ years of progressive experience across engineering, construction, municipal government, education, transportation, aviation, professional services, hospitality, and consulting. Experienced in office/staff management, project planning and closeout, AP/AR, payroll, vendors and purchasing, SAP/ERP and QuickBooks, permits and inspections, plans/submittals, controlled records, detailed meeting minutes, customer/public service, and cross-functional coordination. More than 5 years of windows and doors experience including measurements, product approvals/NOAs, ordering/delivery coordination, permitting, inspections, and installer follow-up.

Fluent in English and Spanish; conversational Arabic.

Owner / Administrative, Permit & Project Coordinator - Aboul Consulting Services LLC - Miramar, FL

(2023-01)

• Own and manage an independent consulting business providing administrative, project, permitting, property, and operational coordination for residential and commercial clients throughout South Florida.
• Manage projects from initial research and document preparation through municipal submissions, revisions, plan-review comments, inspections, approvals, renewals, and closeout; maintain detailed trackers for deadlines, correspondence, inspections, outstanding items, and next actions.
• Coordinate building, electrical, plumbing, mechanical, gas, water-heater, fence, window/door, and other permit matters; research permit histories, plans, product approvals/NOAs, contractor licensing, inspection results, city comments, and supporting requirements.
• Serve as liaison among property owners, landlords, contractors, architects, engineers, vendors, city reviewers, inspectors, and municipal staff; resolve documentation and scheduling issues and provide clear status updates.
• Coordinate field and city visits, measurements, permit submissions, inspection scheduling/cancellations and attendance, contractor follow-up, and response packages for active projects.
• Bring 5+ years of windows and doors experience, including field measurements, permit and product-approval research, required labels/stickers, door ordering, delivery tracking, floor-by-floor material placement per plans, and installer progress follow-up.
• Coordinated a commercial office startup in Doral, including landlord and lease follow-up, contractor access, insurance requirements, utilities/telecommunications, IT setup, equipment and furniture coordination, plans, and operational readiness.
• Prepare professional letters, applications, summaries, permit packages, invoices, client status reports, and organized digital records; manage consulting time, billing, expenses, and project documentation.

Administrative Assistant / Document Control - 305 Consulting Engineers / APM - Miami, FL

(2023-01)

• Provide administrative and document-control support to project managers, inspectors, consultants, legal/technical staff, and program leadership for the Metromover program.
• Manage project correspondence, field reports, meeting records, submittals, shared electronic files, and controlled documentation in accordance with program policies and procedures.
• Collaborate with project managers to extract and verify data from correspondence and project records; track employee hours, locations, equipment/switchgear information, field data, and action items and prepare Excel management reports.
• Review documents for accuracy, completeness, consistency, and compliance with program standards; identify missing or inconsistent information and coordinate corrective follow-up.
• Maintain comprehensive filing and document-control systems so the latest revisions are traceable and accessible to authorized users in a timely manner.
• Coordinate meetings and materials; prepare detailed, word-for-word meeting minutes, action-item logs, status reports, and follow-up documentation; monitor assignments through completion.
• Assist project managers with document and submittal preparation, records management, quality control, reporting, communications, and other deadline-driven project administration.

Office Manager - Gershen Associates, P.A. - Miami, FL

(2022-01 - 2025-12)

• Directed daily office operations and administrative systems, coordinated staff and clerical workflows, maintained office procedures, correspondence, schedules, filing systems, supplies, purchasing needs, and recurring deadlines.
• Managed accounts payable and receivable support, payroll preparation, vendor records, invoices, financial documentation, and office accounting functions using QuickBooks.
• Collected vendor W-9 forms, prepared and issued 1099 records, maintained vendor files, and coordinated documentation needed for accurate year-end reporting.
• Coordinated employee insurance renewals and open enrollment, supported onboarding and employee administrative needs, and maintained confidential personnel and financial records.
• Communicated with employees, clients, vendors, insurers, and outside service providers; resolved documentation and scheduling issues and followed time-sensitive matters through completion.
• Supported management with reports, correspondence, records, process organization, administrative follow-up, and day-to-day decision-making in a remote office environment.

Project Assistant / Document Control Specialist - G-T Construction Group Inc. / Jacobs / CH2M - Miami, FL

(2019-01 - 2023-12)

During the 2019 Document Control Specialist assignment, maintained electronic project records and databases, distributed current revisions, and supported reporting, billing, submittals, quality assurance, and records management.

• Supported project managers, the Program Preconstruction Group, and multidisciplinary project teams with collection and distribution of data, communications, meetings, materials, schedules, reports, financial tracking, and construction-related correspondence.
• Coordinated project records, construction documents, submittals, meeting materials, reports, billing documentation, pay applications, project-completion records, and document distribution.
• Collected, administered, and distributed documentation and files required to meet company and program requirements; maintained document-control databases and comprehensive filing systems.
• Ensured current revisions of project documents were organized, traceable, and available to team members; reviewed records for accuracy, completeness, compliance, and quality-control requirements.
• Prepared detailed meeting minutes, status updates, reports, and action-item follow-up; tracked pending documentation and deadlines and coordinated with project users to resolve workflow issues.
• Assisted project managers with accounting and billing, pay applications, submittals, closeout documentation, and project-completion activities.

Enumerator / Field Support - U.S. Census Bureau - Hialeah, FL

(2010-01 - 2021-12)

• Conducted in-person interviews with residents, explained the purpose of Census operations, answered questions, followed required procedures, and recorded complete and accurate respondent information.
• Protected confidential respondent information and complied with federal privacy, disclosure, quality, and accuracy requirements.
• Worked independently in assigned areas, planned daily routes, located housing units, met production standards, and used mobile/computer systems to receive assignments and document outcomes.
• Tracked hours, mileage, units, quality-control activity, and expenses; maintained verification records and identified assignments requiring additional follow-up.
• Participated in daily management briefings, communicated assignment status, received updated instructions, and supported organization of field work across neighborhoods.

Permit Analyst - City of Plantation - Plantation, FL

(2019-01 - 2020-12)

• Reviewed building and construction applications, plans, specifications, legal descriptions, drawings, permit requests, and supporting records for completeness and compliance with City codes, ordinances, and procedures.
• Read and interpreted construction plans and project documentation; identified missing information and helped applicants understand required approvals and next steps.
• Provided front-counter customer service to residents, contractors, and permit applicants; explained City procedures, permit requirements, records, policies, and applicable fees.
• Calculated permit fees, accepted and processed cash and non-cash payments, issued receipts, and maintained accurate transaction and permit records.
• Maintained relatively complex municipal records and handled multiple public inquiries in a fast-paced environment while following established policies and procedures.

Project Management Assistant - Lea & Elliott, Inc. / APM - Miami, FL

(2017-01 - 2018-12)

• Supported project managers with accounting and billing documentation, pay applications, project records, submittals, schedules, administrative coordination, and project-completion requirements.
• Monitored documentation and schedule-driven tasks to help projects progress toward planned completion dates.