Gerelys Almonte

Provide executive and administrative support to the Northeast Regional Partner at an industrial real estate development company, serving as a liaison among leadership, internal teams, and external stakeholders. Manage executive calendars and coordinate travel arrangements, meetings, conferences, and business dinners; prepare detailed itineraries and adjust schedules as priorities change. Prepare and submit executive expense reports through Concur; organize receipts and supporting documentation and follow up on approvals and reimbursements.

Executive Assistant to the Northeast Regional Partner - Bridge Industrial - East Rutherford, NJ

(2021-08)

• Provide executive and administrative support to the Northeast Regional Partner at an industrial real estate development company, serving as a liaison among leadership, internal teams, and external stakeholders.
• Manage executive calendars and coordinate travel arrangements, meetings, conferences, and business dinners; prepare detailed itineraries and adjust schedules as priorities change.
• Prepare and submit executive expense reports through Concur; organize receipts and supporting documentation and follow up on approvals and reimbursements.
• Maintain due diligence trackers and portfolio status reports, keeping leadership informed of development milestones, outstanding items, and potential risks.
• Coordinate contractor and consultant proposals, contracts, insurance compliance, bonds, and escrow documentation; maintain organized project records.
• Develop project and budget tracking systems to improve workflow efficiency and visibility across the Northeast portfolio.
• Oversee office operations, vendor relationships, IT coordination, supplies, and guest experience; coordinate regional events, project marketing, and branded merchandise.

Executive Assistant to the Chief Executive Officer - Private Family Office - New York, NY

(2019-05 - 2020-08)

• Provided comprehensive executive and personal administrative support to the CEO of a private family office, managing confidential correspondence and family matters.
• Managed executive calendars and complex domestic and international travel, including flights, accommodations, conference attendance, visas, business dinners, and detailed itineraries.
• Prepared and submitted executive expense reports through Concur; organized receipts and supporting documentation and tracked approvals and reimbursements.
• Supported the deal team with research and analysis of prospective projects, meeting preparation, and tracking of concurrent schedules and project plans.
• Partnered with the database administrator to maintain client records and prepare post-conference status reports; coordinated weekly administrative meetings, recorded minutes, and maintained physical and digital records.

Executive Assistant to the Chief Financial Officer - Volunteers of America - New York, NY

(2017-05 - 2019-05)

• Provided executive and departmental support to the CFO of a nonprofit human services organization, coordinating finance operations and communications with internal teams, funders, and auditors.
• Managed the CFO’s calendar and coordinated meetings, travel logistics, conferences, and business dinners; prepared itineraries, meeting materials, and presentations.
• Prepared and submitted expense reports through Concur; maintained supporting documentation and coordinated approvals and reimbursement follow-up.
• Built and maintained a funder contract matrix for more than 90 programs across New York City, Northern New Jersey, and Westchester, supporting budgeting, audits, and financial risk review.
• Coordinated IT initiatives and related financial tracking, including an office relocation, vendor training, purchasing, and vendor budget reconciliation.
• Maintained Finance, Audit, and IT policies, databases, and management reports; supported cross-training and assisted the CFO with hiring, temporary contracts, and performance follow-up.

Executive Assistant to C-Level Executives and Global Directors - Mediacom - New York, NY

(2014-08 - 2016-12)

• Provided executive and administrative support to C-level executives and Global Directors at a media agency, coordinating priorities across the Global team.
• Managed executive calendars and frequently changing travel arrangements; coordinated meetings, conferences, business dinners, catering, and detailed itineraries.
• Prepared and submitted executive expense reports through Concur; compiled receipts and supporting documentation and tracked reimbursements.
• Researched and prepared briefing materials, correspondence, reports, budgets, Excel models, charts, and PowerPoint presentations; proofread materials for accuracy.
• Recorded weekly meeting minutes, maintained organized filing systems, and managed office supply purchasing and inventory for the Global team.

Licensing Department Coordinator (Contract) - IMG Worldwide - New York, NY

(2013-08 - 2014-07)

• Supported the licensing team at a sports, entertainment, and licensing company, coordinating account administration and partner communications.
• Coordinated trade fairs, licensee days, and key partner meetings; maintained the licensor database and compiled research reports.
• Restructured permissions for the Norman Rockwell account, helping exceed projected sales by 20% one month before quarter-end; supported licensing submissions, approvals, graphic edits, and product imagery.

DBA - Project Management - University of the Cumberlands, KY (2028)

M.S. - Global Business, Blockchain Technology - University of the Cumberlands, KY (2021)

MBA - Project Management - University of the Cumberlands, KY (2020)

Bachelor of Business Administration - Liberty University, VA (2016)