Administrative Assistant - Johnson & Johnson - Raritan, NJ
(2023-03 - 2024-04)
Contract Position
- Worked with several Leadership team members
- Support multiple managers with Concur Expense Reports – Tracking and Submission of Expense Reports
- Scheduling and prioritize Large and Small onsite and offsite Meetings and all the logistics, conference room, catering, AV etc.
- Managing multiple managers Outlook calendars
- Create travel itineraries – Coordinate and book travel
- Assists with the on-boarding and off-boarding of internal FTEs and contractors
- Coordinates new employee office set-ups and onboarding
- Help teams Coordinate Events
Administrative Assistant - Novartis Pharmaceuticals - East Hanover, NJ
(2021-04 - 2022-10)
Contract Position
- Scheduling and arranging meetings for multiple direct reports – through MS Teams meeting program
- Processes expense reports – through Concur program
- Outlook calendars management – through multiple time zones
- Maintained managers travel arrangements
- Maintained Department Share Point folders/files One drive
- Worked with SAP
- Assist in Event Coordinating
Administrative Assistant - Sanofi Pharmaceuticals - Bridgewater, NJ
(2019-11 - 2020-10)
Contract position
- Scheduling and arranging meetings for multiple direct reports – through Zoom meeting program
- Prepares and drafts recommended agendas for key meetings, distributes meeting minutes
- Processes expense reports – through Concur program
- Conduct and prepare department weekly meetings
- Coordinated with team on Social Media applications
- Outlook calendars management
- Maintained managers travel arrangements
- Maintained Department Share Point folders/files
Administrative Assistant - Pierre Fabre Pharmaceuticals - Parsippany, NJ
(2017-09 - 2019-07)
- Scheduling and arranging meetings and appointments
- Coordinated all aspects of the VP's business travel arrangements and reservations
- Managed busy Outlook calendar
- Private documentation database filing
- Coordinated internally and externally business meetings
- Manage the set-up and logistics for large or off-site meetings, coordinating with Meeting Planning when appropriate
- Planned and organize on/off-site meetings conferences and corporate events
- Correspond with Medical Doctors- Pediatricians and Dermatologist
- Worked with companies SharePoint software
- SAP - experience
Administrative Assistant to SHR Director - County of Morris - Morristown, NJ
(2017-05 - 2017-09)
Temporary Position
- Scheduled and coordinate meetings, appointments and travel arrangements for managers or supervisors
- Managed day-to-day logistical activities
- Verified Employment documents from outside contacts
- Liaison and consultant to employee's organizational development, employee relations, employee/career
- Demonstrated excellent order management skills and exceeded customer expectations
Assistant Activities Director & Event Planner - Spring Hills Assisted Living Community - Morristown, NJ
(2015-07 - 2016-09)
- Planned and implemented life enriching programs and events
- Created programs of activities like crafts, clubs for charity events
- Responsible for creating PowerPoint Presentations
- Created Departments Marketing materials
- Assisted department director with Executive Administrative duties
- Transported senior adults to various remote locations
- Support colleagues/teams on data strategy to help the residents of the community
Executive Administrator Assistant to department VP - Realogy NRT - Madison, NJ
(2010-01 - 2015-07)
- Coordinated Department meetings including agenda
- Created and executed logistics for monthly and quarterly conferences with Regional Managers and Associates
- Coordinated and executed education training programs
- Worked with design department and created business marketing materials
- Performed broad administrative support tasks for Commercial Sales Representatives
- Helped sales representatives with state licensing
- Assisted with departments budget
Property Manager and Executive Assistant - Coldwell Banker Realty Express - Wantage, NJ
(2004-03 - 2010-12)
- Managed the execution of property site tours and documentation of property condo units
- Managed all incoming tenant requests for services, condo repairs, and community concerns
- Developed and managed a program that allowed for monthly tenant-landlord Communications
- Managed lease expirations, lease extensions, tenant at-will tenancy, and other specific lease administration language that may influence our ability to enter into new lease
- Responsible for all vacant units in show ready condition, aided interior designers in Condo Staging
- Director of Marketing, designing and implementing all marketing materials for property site
- Commercial and Residential Real Estate contracts and leases
- Coordinated catering events
- Company training on management
