Heather Ferrante

Highly organized and efficient administrative professional with many years of experience in calendaring, expanses and travel. Skilled in providing high-level administrative support to executives and contributing to the company's overall departments performance. Eager to apply organizational and scheduling abilities to support team objectives and foster professional growth.

Administrative Assistant - Johnson & Johnson - Raritan, NJ

(2023-03 - 2024-04)

Contract Position

• Worked with several Leadership team members
• Support multiple managers with Concur Expense Reports – Tracking and Submission of Expense Reports
• Scheduling and prioritize Large and Small onsite and offsite Meetings and all the logistics, conference room, catering, AV etc.
• Managing multiple managers Outlook calendars
• Create travel itineraries – Coordinate and book travel
• Assists with the on-boarding and off-boarding of internal FTEs and contractors
• Coordinates new employee office set-ups and onboarding
• Help teams Coordinate Events

Administrative Assistant - Novartis Pharmaceuticals - East Hanover, NJ

(2021-04 - 2022-10)

Contract Position

• Scheduling and arranging meetings for multiple direct reports – through MS Teams meeting program
• Processes expense reports – through Concur program
• Outlook calendars management – through multiple time zones
• Maintained managers travel arrangements
• Maintained Department Share Point folders/files One drive
• Worked with SAP
• Assist in Event Coordinating

Administrative Assistant - Sanofi Pharmaceuticals - Bridgewater, NJ

(2019-11 - 2020-10)

Contract position

• Scheduling and arranging meetings for multiple direct reports – through Zoom meeting program
• Prepares and drafts recommended agendas for key meetings, distributes meeting minutes
• Processes expense reports – through Concur program
• Conduct and prepare department weekly meetings
• Coordinated with team on Social Media applications
• Outlook calendars management
• Maintained managers travel arrangements
• Maintained Department Share Point folders/files

Administrative Assistant - Pierre Fabre Pharmaceuticals - Parsippany, NJ

(2017-09 - 2019-07)

• Scheduling and arranging meetings and appointments
• Coordinated all aspects of the VP's business travel arrangements and reservations
• Managed busy Outlook calendar
• Private documentation database filing
• Coordinated internally and externally business meetings
• Manage the set-up and logistics for large or off-site meetings, coordinating with Meeting Planning when appropriate
• Planned and organize on/off-site meetings conferences and corporate events
• Correspond with Medical Doctors- Pediatricians and Dermatologist
• Worked with companies SharePoint software
• SAP - experience

Administrative Assistant to SHR Director - County of Morris - Morristown, NJ

(2017-05 - 2017-09)

Temporary Position

• Scheduled and coordinate meetings, appointments and travel arrangements for managers or supervisors
• Managed day-to-day logistical activities
• Verified Employment documents from outside contacts
• Liaison and consultant to employee's organizational development, employee relations, employee/career
• Demonstrated excellent order management skills and exceeded customer expectations

Assistant Activities Director & Event Planner - Spring Hills Assisted Living Community - Morristown, NJ

(2015-07 - 2016-09)

• Planned and implemented life enriching programs and events
• Created programs of activities like crafts, clubs for charity events
• Responsible for creating PowerPoint Presentations
• Created Departments Marketing materials
• Assisted department director with Executive Administrative duties
• Transported senior adults to various remote locations
• Support colleagues/teams on data strategy to help the residents of the community

Executive Administrator Assistant to department VP - Realogy NRT - Madison, NJ

(2010-01 - 2015-07)

• Coordinated Department meetings including agenda
• Created and executed logistics for monthly and quarterly conferences with Regional Managers and Associates
• Coordinated and executed education training programs
• Worked with design department and created business marketing materials
• Performed broad administrative support tasks for Commercial Sales Representatives
• Helped sales representatives with state licensing
• Assisted with departments budget

Property Manager and Executive Assistant - Coldwell Banker Realty Express - Wantage, NJ

(2004-03 - 2010-12)

• Managed the execution of property site tours and documentation of property condo units
• Managed all incoming tenant requests for services, condo repairs, and community concerns
• Developed and managed a program that allowed for monthly tenant-landlord Communications
• Managed lease expirations, lease extensions, tenant at-will tenancy, and other specific lease administration language that may influence our ability to enter into new lease
• Responsible for all vacant units in show ready condition, aided interior designers in Condo Staging
• Director of Marketing, designing and implementing all marketing materials for property site
• Commercial and Residential Real Estate contracts and leases
• Coordinated catering events
• Company training on management

High School Diploma - Berkner High School

Microsoft Office Specialist Course - Warren Community College

NJ Real Estate License - American School of Business

Certified Public Speaker, Corporate Trainer and Presenter - Learning Annex

Social Media Marketing - William Patterson University