Holly Vo

Versatile and proactive HR Generalist with extensive experience in employee onboarding, full-cycle recruitment, HRIS data management, and compliance in both corporate and field environments. Adept at supporting over 1000 employees annually, managing HR processes, resolving employee relations issues, and ensuring regulatory compliance. Strong communication, organization, and problem-solving skills with a proven track record of improving HR efficiency and employee engagement.

Documentation Control Specialist at Dooley – A Total Safety Company (2026-01 – 2026-07)

Fire Industry

• Maintain and manage document control systems and databases.
• Review documents for completeness, accuracy, and compliance with company standards.
• Track, process, and distribute controlled documents, including procedures, work instructions, specifications, drawings, and records.
• Manage document revisions and version control.
• Ensure proper filing, storage, retrieval, and archiving electronic and hard-copy documents.
• Coordinate document approvals and workflows with internal stakeholders.
• Monitor document retention schedules and ensure compliance with company policies.

Human Resources Specialist at Total Safety (2022-05 – 2025-04)

Oil & Gas Industry | 3,200 Employees | Hybrid

• Managed end-to-end onboarding and recruitment processes for over 1000 employees annually across corporate and field locations that included temporary part time and full time employees.
• Supported managers with policy guidance, performance discussions, and conflict resolution.
• Conducted orientations, facilitated new hire documentation, updated new hire documentation, and ensured compliance with federal and state regulations.
• Maintained accurate employee data in UKG Pro; ensured timely processing for payroll and benefits. The average time from offer to start date was 7 business days for employees to be fully cleared.
• Led I-9 audits and personnel file compliance checks; administered background checks and drug screening.
• Developed job postings, screened candidates, scheduled interviews, and issued offer letters.
• Acted as HR point of contact for employee questions, resolving general HR inquiries and concerns around pay, benefits, as well as general inquiries.
• Represented HR at recruitment events and partnered with hiring managers and HRBPs to meet staffing needs, held a 90% success rate.
• Collaborated in HRIS accuracy improvements and onboarding workflow enhancements, as well as help draft updated recruiting and onboarding templates.

Administrative Assistant, Educational Planning & Counseling at San Jacinto College (2013-05 – 2022-05)

• Supported HR and academic operations, including scheduling interviews, processing employee forms (EPAFs), and managing confidential documentation.
• Trained and supervised part-time employees; maintained training manuals and onboarding documentation.
• Assisted in drafting internal HR policies and emergency action plans.
• Managed calendars, scheduled events, and maintained records in compliance with institutional policies.

Administrative Assistant at Commercial Wireless Solutions (2011-05 – 2013-01)

• Supported office administration, billing, and HR-related functions such as vendor coordination and employee documentation.
• Improved efficiency by implementing streamlined administrative processes and document control.

Associate of Applied Science in Executive/Administrative Business – San Jacinto College (2011-05)

Certificate of Technology in Executive/Administrative Business – San Jacinto College (2011-05)

Occupational Certificate in Executive/Administrative Business – San Jacinto College (2011-05)