Julie Armstrong

Resourceful, proactive, and highly trusted Executive Assistant with more than 20 years of experience supporting C-suite executives, CEOs, founders in fast-paced, high-demand environments. Recognized for anticipating executive needs, solving complex challenges before they arise, exercising exceptional judgment while managing highly confidential information. Expertise in complex calendar management, domestic and international travel coordination, project management, executive communications, and event planning.

Builds strong relationships across all organizational levels while delivering seamless support that enables executive productivity and organizational success.

Executive Assistant - Evoluciona Pharma - Houston, TX

(2024-01 - 2026-12)

• Served as trusted gatekeeper to business owner, managing priorities, executive commitments, household operations, and personal errands.
• Coordinated vendors, contractors, and project timelines for home renovations and maintenance projects.
• Anticipated executive needs and proactively resolved scheduling and operational issues.

Receptionist - Cheniere Energy - Houston, TX

(2024-01 - 2026-12)

• Provided front desk support while maintaining corporate security protocols and exceptional visitor experience.
• Managed visitor check-in using Sine Core Visitor Management System.
• Supported special projects including furniture inventory, office moves, parking coordination, and administrative operations.
• Processed ServiceDesk requests through company ticketing system

Personal Assistant - Confidential - Houston, TX

(2024-01 - 2026-12)

• Managed operations for three private residences located in Texas, New York, and Massachusetts.
• Supervised household staff, maintenance schedules, and vendor relationships.
• Maintained detailed inventories for fine art, jewelry, and household assets.
• Coordinated commercial and private aviation travel, passports, visas, itineraries, and travel documentation.

Executive Assistant to Chairman and CEO, Personal Assistant to Family Member - Boxer Property - Houston, TX

(2019-01 - 2024-12)

• Managed the Chairman & CEO's complex calendar, executive inbox, correspondence, and competing priorities, ensuring only critical matters required executive attention.
• Developed and implemented office procedures that improved efficiency and streamlined executive operations.
• Handled highly confidential business and personal information with professionalism and discretion.
• Coordinated domestic and international travel, including commercial flights, private aviation, hotels, ground transportation, and detailed itineraries.
• Planned and executed executive meetings, company events, YPO activities, holiday celebrations, and Phi Delta golf tournament logistics.
• Managed executive credit card reconciliation and expense reporting.
• Coordinated schedules with private pilots, yacht captain, and household staff while overseeing travel documentation and logistics for executives and family members.

Assistant to CTO and Director IT CISO, Contractor - CenterPoint Energy - Houston, TX

(2017-01 - 2019-12)

• Managed executive calendars, travel arrangements, and expense reporting for senior technology leadership.
• Coordinated town halls, leadership meetings, vendor meetings, and executive communications.
• Managed employee and contractor onboarding while maintaining confidential personnel records.
• Processed invoices, purchase requests, and time reporting using SAP, BuyRight, and internal HR systems.

Project Manager/Personal Assistant - Avalon Place - Houston, TX

(2017-01 - 2019-12)

• Managed multiple residential renovation projects from planning through completion.
• Coordinated contractors, reviewed bids, negotiated with vendors, monitored budgets, and tracked project milestones.
• Supervised household staff, property maintenance, banking, errands, home staging, and vehicle sales.

Executive Assistant to CEO's and CFO - Just Energy - Houston, TX

(2016-01 - 2017-12)

• Supported multiple C-suite executives by managing complex calendars, meetings, and executive priorities.
• Coordinated extensive domestic and international travel, passports, visas, and detailed itineraries.
• Anticipated scheduling conflicts and implemented proactive solutions in a rapidly changing environment.
• Leveraged executive relationships to expedite time-sensitive requests and coordinated company employee events.

Senior Executive Assistant to Executive Vice President Human Resources - AIG - Houston, TX

(2014-01 - 2016-12)

• Managed executive calendar, meetings, correspondence, and confidential Human Resources initiatives.
• Anticipated executive needs and resolved scheduling conflicts while ensuring timely completion of strategic priorities.
• Partnered with senior leaders and external business partners on executive-level initiatives.
• Prepared meeting materials, presentations, and briefing documents for conferences and executive meetings.
• Coordinated complex travel arrangements, expense reporting, and employee engagement events.