Administrative Assistant with Private Office - Miami University, Department of Music - Presser Hall, Room 109, Oxford, Ohio 45056
(2018-12)
Provide office support for the Music Department. Perform various duties involving discretion and using independent judgment in a multi-faceted and busy environment.
- Finance: monitor department budget and operations
- Purchasing via PCard/Workday
- Reconcile PCards monthly
- Make travel arrangements that include airfare, lodging, transportation, conference registration, reimbursement; domestic and international
- Independent Contractor setup and payments
- Process reimbursements through Workday
- Process 30+ payment contracts each Spring/Fall semesters for faculty
- Assist with hiring for the department from start to hire date
- Produce reports
- Approve student payroll
- Maintain inventory supplies and provide a professional environment for the department
- Informational resource to staff, faculty, students and guests of the department
- Investigates and resolves problems
Sr. Program Assistant - Miami University, Department of Mathematics - Bachelor Hall, Room 123, Oxford, Ohio 45056
(2018-07 - 2018-12)
Provide office support for the Mathematics Department. Perform various duties involving discretion and using independent judgment to ensure smooth workflow.
- Monitors and reviews operations
- Informational resource to staff, faculty, graduate/undergraduate students and visitors
- Answers inquiries and provides information
- Oversee policies and procedures
- Gather statistical information
- Investigates and resolves problems
- Assist with financial and or budgetary tasks
- Process department credit cards
- Process reimbursements
- Produce reports
- Maintains inventory supplies
- Event planning
- Promotional flyers
- Database
Administrative Assistant - Alliance Robotics LLC - Fairfield, Ohio
(2016-01 - 2018-07)
- Stocking of robotic parts
- Parts organizer
- eBay administrator; selling & shipping parts
- Answer telephone
- Answer emails
- Shipping/receiving
Assistant to the President; Controller - ACPI - Fairfield, Ohio
(2012-05 - 2016-12)
- Oversee daily processing of A/P, A/R
- Controller
- Bank account administrator
- Human resources
- Scheduling
- Accounting
- Purchasing
- Managed office staff (front office, accounts payable/receivable)
- Desktop publishing
- Travel arrangements domestic and international
Chemistry Storeroom, Science Store Specialist - Miami University, Department of Chemistry and Biochemistry - Hughes Hall, Room 82, Oxford, Ohio 45056
(2008-05 - 2012-05)
Science Store Specialist for chemistry storeroom. Supported, department staff, faculty, students and other visitors from various departments at Miami University.
- Hired and managed chemistry storeroom student employees
- Managed and processed Storeroom data using Quickbooks and Quickbooks Pro to run monthly reports
- Daily record keeping including storeroom sales
- Receiving/cataloging of inventory
- Payroll
- Processed large amounts of daily parcels for the recipients within the Chemistry Department
- Assisted faculty, staff members, students and other chemistry and non-chemistry department visitors with problem solving and work flow tasks
- Assured full compliance with requirements for the handling of regulated materials with a high degree of attention to detail of those associated documents
- Responsible for the improvement of storeroom procedures, inventory management, student employee training and overall operations and proper procedures
- Greeting and assisting staff, faculty, students, and other visitors
- Student payroll manager for the chemistry department
- Primary backup to the purchasing agent when needed
Senior Program Assistant - Miami University, Farmers School of Business, International Programs - Laws Hall, Room 103, Oxford, Ohio 45056
(2005-08 - 2008-05)
Provide office support for the Farmer School of Business International Programs and for business advising. Supported and coordinated students and faculty involved in summer and winter international programs.
- Organized information sessions
- Organized meetings
- Created and administered and distributed promotional materials and advertising international programs
- Provided support for international telecommunications
- Record keeping
- Program budget
- Bank deposits
- Requisitions
- Purchase orders
- Scheduling
- Domestic and international travel arrangements
- Greeted incoming students, prospective students and their families, and other office visitors including staff and faculty
- Supervise student employees
- Student payroll manager
Senior Administrative Secretary - Miami University, International Education - MacMillan Hall, Room 216, Oxford, Ohio
(2002-08 - 2005-08)
Office support for the department, director and office staff members. Provided support for both International Programs and The Luxembourg Program with front office duties.
- Telecommunications
- Record keeping
- Budget
- Bank deposits
- Data entry
- Student and faculty ISIC (International Student Identity Card)
- Requisitions
- Scheduling
- Greeting and working with incoming international students, campus students, staff, faculty, and other office visitors
- Promoting interest for the department programs
- Supervision of student employees
- Student payroll manager
Senior Administrative Secretary - Miami University, International Education - Langstroth Cottage, Oxford, Ohio
(2000-06 - 2002-08)
Office support for the department, director and office staff members. Provided support for both International Programs and The Luxembourg Program with front office duties.
- Telecommunications
- Record keeping
- Budget
- Bank deposits
- Data entry
- Student and faculty ISIC (International Student Identity Card)
- Requisitions
- Scheduling
- Greeting and working with incoming international students, campus students, staff, faculty, and other office visitors
- Promoting interest for the department programs
- Supervision of student employees
- Student payroll manager
