Katrina Graham

Strategic Senior Executive Assistant with 15+ years supporting C-suite leaders, department heads, and cross-functional teams across higher education, government, and public-service organizations. Expert in executive calendar orchestration, complex meeting and travel coordination, high-volume correspondence, and enterprise-level operational support. Known for exceptional professionalism, confidentiality, and anticipating executive needs while driving clarity, efficiency, and seamless workflow execution.

Adept at optimizing processes, strengthening cross-department collaboration, and supporting leaders in fast-paced, high-visibility environments.

Executive Assistant at The Claremont Colleges (2024-11 – Present)

• Coordinate logistics, schedules, and timelines for institutional events and initiatives.
• Manage communication between departments, vendors, and stakeholders to support high-visibility projects.
• Track budgets, invoices, and documentation with accuracy and compliance across multiple departments.
• Support cross-functional teams to execute projects efficiently and meet institutional deadlines.
• Anticipate leadership needs and proactively resolve operational issues to maintain workflow continuity.

Executive Assistant at City of Ontario - Housing Services Department (2023-09 – 2024-10)

• Provided executive-level support to departmental leadership, managing calendars, correspondence, and outreach materials.
• Coordinated public meetings, community engagement events, and cross-department initiatives aligned with city housing goals.
• Prepared reports, presentations, and compliance documentation supporting strategic objectives.
• Maintained confidential records and supported budget monitoring, procurement, and expenditure tracking.
• Streamlined administrative workflows, improving operational efficiency and interdepartmental communication.

Senior Administrative Assistant at Riverside County - Planning Department (2017-07 – 2019-12)

• Supported planning staff and management with document preparation, project coordination, and data management.
• Scheduled and organized departmental meetings, hearings, and planning board sessions.
• Managed incoming correspondence, routed materials for approval, and maintained departmental records.
• Provided customer service to developers, contractors, and residents regarding zoning and permit inquiries.
• Assisted in preparing reports and administrative summaries for senior staff and county officials.

Office Technician (Typist) III - Office Support Supervisor III at California Department of Corrections & Rehabilitation (CDCR) (2001-04 – 2016-10)

• Delivered high-level administrative support to division supervisors and executive management.
• Managed executive calendars, coordinated meetings and training sessions, and prepared official correspondence.
• Maintained and processed confidential inmate and staff files in compliance with state regulations.
• Oversaw document control, workflow tracking, and data entry to improve operational efficiency.
• Served as liaison between departments, staff, and external agencies to ensure timely communication and task completion.

Bachelor of Business Administration – Georgia State University - Atlanta, GA (2017-05)