Kelly Wheeler

Trusted Strategic Partner to Executives and Teams Across Global Companies and Organizations.

Executive Administrative

Assistant with expertise in functioning as a true force multiplier who actively advances work beyond traditional support. Completes complex projects independently, earns deep trust from senior leadership and their teams, and operates with the confidence and discretion of a strategic partner. Value is measured not by what is managed on behalf of an executive, but by what they are enabled to accomplish.

Built work style across notable global companies and organizations supporting C-suite leaders including CEOs, CTOs, SVPs, CROs, CPOs, Founders, and Division Presidents. Thrives in fast-paced, high-stakes environments managing complex global calendars, international travel, cross-functional projects, and high-profile executive communications across the U.S., EMEA, APAC, and LATAM. Brings rigor and polish to small and large teams.

Deep knowledge and expertise working with global tech-venture startups, International Non-profits, and Board support. Proactive and values the team, anticipating needs and focusing on giving the team time back. Leads end-to-end project coordination, produces high-profile executive presentations and decks for C-suite and board audiences, supports SaaS platform administration, and manages digital media and communications workflows.

Brings structure to ambiguity, systems to chaos, and calm to complexity with polish and professionalism that reflects well on every leader served. Core commitment is organizing, prioritizing, and executing so leaders can focus on the bigger picture. Takes ownership of operational details—logistics, follow-through, follow-up—so executives are never distracted.

Deeply trusted to manage calendars, represent leaders, make judgment calls, and deliver results without micromanagement.

Executive Administrative Assistant, Global Transformation Management & Technology - 3M / Solventum (formerly 3M Healthcare) - Remote

(2024-11)

• Provide executive support to four Vice Presidents and two Senior Vice Presidents and their teams across the U.S., EMEA, APAC, and LATAM — balancing competing priorities with precision and strategic foresight.
• Serve as a true operational partner: own complex, high-volume global calendar management, ensuring leaders' time is aligned to strategic priorities and key deliverables.
• Produce high-profile executive presentation decks for C-suite, board, and cross-functional audiences — synthesizing complex information into clear, polished, audience-ready materials.
• Partner with SaaS platform teams across the organization; serve as Smartsheet Advanced Administrator — managing activation, deactivation, billing, seat/user role reporting, RFP processes, and global troubleshooting.
• Support digital media and communications workflows, including content coordination, internal communications distribution, and executive-facing materials for town halls and leadership summits.
• Coordinate extensive domestic and international travel, including transportation, lodging, visas, and documentation; plan and execute team off-sites, large-scale meetings, company kick-offs, and teambuilding events. Support the full recruiting lifecycle — scheduling, candidate coordination, hiring team liaison, and new hire onboarding.
• Partner cross-functionally with HR, Operations, Legal, Technology, Finance, and Development divisions.

Executive Assistant to the Chief Technology Officer, an Executive VP, a Senior VP, and a C-Suite Division President - Humana Inc. - Remote

(2021-02 - 2024-11)

• Served as strategic partner to the CTO, SVP of Clinical Operations Home Solutions, and President of Home Technology Solutions — managing workflow, executive communications, and complex calendar priorities.
• Led end-to-end event planning including travel logistics, venue sourcing, external catering and AV vendor management.
• Administered SaaS platforms including Smartsheet (activation, deactivations, renewals, platform management), Asana, and Jira — generating project management reports and ensuring platform adoption across teams.
• Produced executive briefings, talking points, and presentation materials for senior leadership and board-facing communications.

Executive Administrator / Chief of Staff to Managing Partner of Litigation - Willkie Farr & Gallagher, LLP - Remote

(2020-01 - 2021-02)

• Functioned as Chief of Staff to the Managing Partner — managing three administrative assistants, two marketing coordinators, and two paralegals across the London, UK office.
• Served as strategic operational partner for the litigation and technology team; coordinated global travel, venues, and external vendors.
• Oversaw Managing Partner's expenses, calendar, and team performance reviews. Project Management Tracking

Senior Executive Administrator to Mid-Atlantic Managing Director and Chief Information & Technology Officer - Morgan Stanley - Remote

(2018-01 - 2020-01)

• Provided weekly performance reports on UHNW regional investment team accounts for global executives.
• Delivered written and oral briefings on investment revenue topics to the Managing Director, Senior Managers, and Executive Committee.
• Prepared executive correspondence, coordinated meetings, detailed travel itineraries, and leadership talking points. Project Management - Data, Action Items, and Deliverables Tracking

Senior-level Executive Support to Managing Directors, EVPs, SVPs, Global Technology Leaders, & UHNW Clients - Bank of America Private Bank, Capital One, Marriott International & Ritz-Carlton HQ

GLOBAL HOSPITALITY – TECHNOLOGY - INVESTMENT BANKING - DEVELOPMENT - FINTECH

• Global travel management, event planning, and executive briefings.
• Investment team reporting, client relationship management, and confidential communications.
• Cross-functional coordination across development, technology, wealth management, and international operations.
• Estate management, governance support, and high-touch service for global residents and diplomatic clientele.
• Project management using Asana, Jira, Salesforce, ADP, Paycor, and Concur.

Bachelor of Arts - Political Science / International Relations - University of Southern California, Los Angeles, CA