Kimberly Hicks

Executive Assistant and Senior Administrator with extensive experience supporting C-suite and senior leadership across scientific, healthcare, government, and corporate environments. Expert in complex calendar management, domestic/international travel, procurement, expense reporting, and cross-functional coordination. Recognized for exceptional judgment, confidentiality, customer service, and the ability to manage high-volume workflows across multiple teams and locations.

Sr. Administrator (Contract) at Lawrence Berkeley National Laboratory (2025-01 – 2025-03)

Contract Senior Administrator role supporting scientific research operations

• Supported scientists and staff across seven research facilities
• Managed complex calendars, meetings, and domestic/international travel
• Processed purchase requisitions, tracked inventory, and ensured policy compliance
• Prepared reports, presentations, and correspondence with minimal direction
• Coordinated onboarding, workspace assignments, and IT/telecom setup
• Provided backup support across administrative teams and maintained shared tracking systems

Sr. Administrator (Contract) at Lawrence Berkeley National Laboratory (2024-08 – 2024-12)

Contract Senior Administrator role supporting scientific research operations

• Supported scientists and staff across seven research facilities
• Managed complex calendars, meetings, and domestic/international travel
• Processed purchase requisitions, tracked inventory, and ensured policy compliance
• Prepared reports, presentations, and correspondence with minimal direction
• Coordinated onboarding, workspace assignments, and IT/telecom setup
• Provided backup support across administrative teams and maintained shared tracking systems

Sr. Administrative Assistant, Information Systems (Contract) at Highland Hospital (2023-07 – 2024-04)

Senior Administrative Assistant supporting healthcare IT leadership

• Supported three VPs with calendar management, meetings, and cross-department coordination
• Prepared confidential reports and handled sensitive inquiries on behalf of leadership
• Scheduled interviews, conferences, and briefed executives on priorities and deadlines

Executive Administrative Assistant II (Contract) at Lawrence Berkeley National Laboratory (2023-02 – 2023-05)

Executive Administrative Assistant supporting Molecular Foundry scientists

• Supported Molecular Foundry scientists and EH&S staff
• Managed travel, calendars, procurement, and compliance tracking
• Coordinated workshops, reviews, and technical meetings
• Developed tracking systems and streamlined administrative processes

Executive Assistant (Contract) at Federal Reserve Bank of San Francisco (2022-07 – 2023-01)

Executive Assistant to senior leadership at Federal Reserve

• Supported two Assistant Vice Presidents with calendar, travel, and expense management
• Prepared briefing materials and handled highly sensitive communications
• Acted as liaison between executives and internal teams

Executive Assistant to Divisional VP (Contract) at Abbott Laboratories (2021-01 – 2021-12)

Executive Assistant supporting VP-level leadership

• Managed calendars, meetings, travel, and budgetary tasks
• Prepared executive briefings and coordinated cross-departmental administrative support
• Handled confidential issues and ensured smooth daily operations

Sr. Administrative Assistant (Contract) at Nektar Therapeutics (2019-02 – 2020-04)

Senior Administrative Assistant supporting VP and direct reports

• Supported VP and direct reports with calendar, travel, and expense management
• Prepared research summaries, briefing materials, and coordinated global travel

Executive Assistant (Contract) at Stanford University Health Care Alliance (2017-06 – 2018-08)

Executive Assistant to President and VP

• Supported President and VP with scheduling, travel, and client/executive interactions
• Coordinated conferences, vendor relations, and expense reporting

Sr. Management Associate (Permanent) at Genentech / Roche (2010-09 – 2017-01)

Senior Management Associate supporting multiple executives

• Managed multiple executive calendars, meetings, and international travel
• Oversaw P-card reconciliation, HR packages, and department events
• Coordinated seminars, guest speakers, and space assignments
• Supported manuscript submissions and project management tasks

High School Diploma, College of Alameda, CA