Kimberly Hicks
Executive Administrative Assistant
Hire this person
Send a job offer directly to this candidate
About
Executive Assistant and Senior Administrator with extensive experience supporting C-suite and senior leadership across scientific, healthcare, government, and corporate environments. Expert in complex calendar management, domestic/international travel, procurement, expense reporting, and cross-functional coordination. Recognized for exceptional judgment, confidentiality, customer service, and the ability to manage high-volume workflows across multiple teams and locations.
Experience
Sr. Administrator (Contract) at Lawrence Berkeley National Laboratory (2025-01 – 2025-03)
Contract Senior Administrator role supporting scientific research operations
- Supported scientists and staff across seven research facilities
- Managed complex calendars, meetings, and domestic/international travel
- Processed purchase requisitions, tracked inventory, and ensured policy compliance
- Prepared reports, presentations, and correspondence with minimal direction
- Coordinated onboarding, workspace assignments, and IT/telecom setup
- Provided backup support across administrative teams and maintained shared tracking systems
Sr. Administrator (Contract) at Lawrence Berkeley National Laboratory (2024-08 – 2024-12)
Contract Senior Administrator role supporting scientific research operations
- Supported scientists and staff across seven research facilities
- Managed complex calendars, meetings, and domestic/international travel
- Processed purchase requisitions, tracked inventory, and ensured policy compliance
- Prepared reports, presentations, and correspondence with minimal direction
- Coordinated onboarding, workspace assignments, and IT/telecom setup
- Provided backup support across administrative teams and maintained shared tracking systems
Sr. Administrative Assistant, Information Systems (Contract) at Highland Hospital (2023-07 – 2024-04)
Senior Administrative Assistant supporting healthcare IT leadership
- Supported three VPs with calendar management, meetings, and cross-department coordination
- Prepared confidential reports and handled sensitive inquiries on behalf of leadership
- Scheduled interviews, conferences, and briefed executives on priorities and deadlines
Executive Administrative Assistant II (Contract) at Lawrence Berkeley National Laboratory (2023-02 – 2023-05)
Executive Administrative Assistant supporting Molecular Foundry scientists
- Supported Molecular Foundry scientists and EH&S staff
- Managed travel, calendars, procurement, and compliance tracking
- Coordinated workshops, reviews, and technical meetings
- Developed tracking systems and streamlined administrative processes
Executive Assistant (Contract) at Federal Reserve Bank of San Francisco (2022-07 – 2023-01)
Executive Assistant to senior leadership at Federal Reserve
- Supported two Assistant Vice Presidents with calendar, travel, and expense management
- Prepared briefing materials and handled highly sensitive communications
- Acted as liaison between executives and internal teams
Executive Assistant to Divisional VP (Contract) at Abbott Laboratories (2021-01 – 2021-12)
Executive Assistant supporting VP-level leadership
- Managed calendars, meetings, travel, and budgetary tasks
- Prepared executive briefings and coordinated cross-departmental administrative support
- Handled confidential issues and ensured smooth daily operations
Sr. Administrative Assistant (Contract) at Nektar Therapeutics (2019-02 – 2020-04)
Senior Administrative Assistant supporting VP and direct reports
- Supported VP and direct reports with calendar, travel, and expense management
- Prepared research summaries, briefing materials, and coordinated global travel
Executive Assistant (Contract) at Stanford University Health Care Alliance (2017-06 – 2018-08)
Executive Assistant to President and VP
- Supported President and VP with scheduling, travel, and client/executive interactions
- Coordinated conferences, vendor relations, and expense reporting
Sr. Management Associate (Permanent) at Genentech / Roche (2010-09 – 2017-01)
Senior Management Associate supporting multiple executives
- Managed multiple executive calendars, meetings, and international travel
- Oversaw P-card reconciliation, HR packages, and department events
- Coordinated seminars, guest speakers, and space assignments
- Supported manuscript submissions and project management tasks
Education
High School Diploma, College of Alameda, CA
