Administrative Specialist/Technical Editor at KBR (2023-03 – 2024-04)
Louisiana Plaquemines LNG project. Provided support for 150 project employees, contractors and department managers.
- Onboard all new employees and contractors
- Requisition all hardware and software for all department staff
- Coordinate travel/lodging for individuals relocating to either headquarters and job sites
- Responsible for filing documentation for all visiting job sites
- Verify and Update time sheets
- Run weekly reports on expected OT and project status
- Maintain project roster at Headquarters and Job Site with floor plans
- Set up WebEx meetings and/or Microsoft TEAMS meetings for department
- Responsible for paperwork for new hires and contract employees, updating Career Profiles
- Maintain vacation schedules for department
- Order all office supplies both at headquarters and job site
- Maintain training schedules for Louisiana site and headquarters
- HSE Safety Coordinator, ensure all training programs are completed by all employees
Administrator at Vapor Unlimited, LLC (2018-09 – Present)
Developed reporting information regarding product registrations and submissions to the FDA and State of Florida. Maintained electronic and paper data and filing systems with accuracy for Federal, State and Local regulations.
- Developed all reporting information regarding product registrations and submissions to the FDA and State of Florida
- Maintain electronic and paper data and filing systems with accuracy for Federal, State and Local regulations
- Worked in collaboration with external consultants regarding both technical, and scientific product submissions
- Research and maintain current information and ensure compliance with all Federal, State and Local regulations, and regular reporting guidelines as they pertain to the industry
- Maintain labeling procedures that comply with FDA, GMP, ISO, and other applicable standards and regulations
- Wrote, developed and maintain all company standard operating procedures, company policies and manufacturing procedural manuals
- Assure all activities comply with established SOPs, best practices, and GMPs
- Assist in the training all employees as relates to all regulations
- Train and certify employees on policies, processes, and procedures
Office Administrator at Sun State Aluminum Inc. & Sun State Builders LLC (2019-01 – 2023-04)
Performed basic daily bookkeeping using QuickBooks for both companies. Prepared invoices, memos, and other reports, including monthly bank reconciliation and monthly P&L.
- Perform basic daily bookkeeping using QuickBooks for both companies
- Prepare invoices, memos, and other reports, including monthly bank reconciliation, monthly P&L, reports for CPA and all external audit reports
- Administrative duties such as filing, copying, scanning, etc.
- Respond to customer billing inquires, resolve
- Research building permit status, schedule inspections at specific intervals, ensure payment of county fees for permits, inspections, reopening permits, etc. on county website
- Answer phones, screen requests for relevance and direct calls to appropriate department
