Mary Acosta

Detail-oriented and dependable administrative professional with strong organizational, communication and customer service skills. Seeking a position within a results-driven organization that values teamwork, efficiency, and professional growth, where I can contribute to streamlined operations and exceptional service.

Branch Coordinator / Administrative Assistant at Conference Technologies (2024-07 – 2026-05)

• Managed day-to-day branch office operations, including phones, front desk reception, and administrative support for sales and technical teams
• Maintained project documentation, prepared branch activity reports, and ensure accurate, up-to-date records
• Supported employee onboarding, training coordination, and local HR administrative functions
• Coordinated technician scheduling to ensure efficient resource utilization
• Assist with shipping and receiving audio-visual equipment and track related documentation
• Facilitated weekly production meetings and scheduling meetings
• Coordinated lunch and learn lunches with outside sales representatives
• Coordinated bi-annual team-building events, handling venue source catering, and scheduling for 20+ staff members

Human Resource Assistant at Becker Wright Consultants (2024-04 – 2024-07)

• Provided administrative support to the HR Director and department staff
• Maintained and filed personnel records in compliance with company standards
• Assisted visitors and applicants in the administrative building
• Scheduled conference rooms and coordinated department calendars
• Supported applicants through the hiring and onboarding process
• Entered new hires into HR information systems
• Created new and replacement employee ID badges
• Performed monthly reconciliation of department credit card expenses
• Assisted with recruiting and scheduling a temporary pool of event staff
• Participated in company events and special HR projects as assigned

Administrative Assistant at City of Rollingwood (2019-07 – 2023-12)

• Provided comprehensive administrative support to the Chief of Police and police officers
• Managed onboarding and deactivation processes for department personnel
• Entered and maintained police records using RMS software, ensuring CJIS compliance
• Coordinated community events such as Rollingwood Night Out, Trunk or Treat, and ACL permit parking
• Responded professionally to inquiries from citizens, employees, and external partners
• Served as Administrative Assistant at City Hall, managing the central phone system and front desk operations

Administrative Assistant at MASTEC (2018-01 – 2019-07)

• Managed payroll processing, billing, and accounts payable/receivable
• Supported field management with project coordination and daily operational needs
• Established and maintained an efficient document filing and retrieval system
• Handled incoming calls, emails, and correspondence with timely follow-up
• Assisted with special projects as assigned

Accounting Administrative Assistant at CDM Search (2013-07 – 2018-07)

• Issued invoices and managed customer email communications
• Performed data entry and maintained accurate financial records
• Managed office supply inventory, assisted with accounting and administrative tasks

Paralegal Studies – Inland Valley College of Law

– Pioneer High School