Michelle

I am recently retired from the City of El Paso and am looking for a position to keep me busy and in which I can make a rewarding contribution to the organization. I have a well-rounded employment experience in purchasing, contracts, capital projects, human resources, and writing. My education includes journalism and law, human resources management, paralegal training and business administration.

Personally, I am a hard-working, efficient and conscientious employee who works well with superiors, coworkers and subordinates.

Administrative Analyst - El Paso Water Utility, Texas

(2015-02 - 2015-11)

Purchasing and Contract Administration Section. Supervisor: Art Duran, Chief Financial Officer, later Rosemary Guevara (9 months). 40+ hours per week. 915-594-5625

• Same duties as Purchasing Agent with a concentration on contracts and supervision of one Senior Office Assistant and two Project Compliance Specialists

Purchasing Agent - El Paso Water Utility, Texas

(2015-02)

Purchasing and Contract Administration Section. Supervisor: Art Duran, Chief Financial Officer (3 years 3 months). 40+ hours per week. 915-594-5625. For the past three years and 3 months I have led the Purchasing and Contract Administration Section for the El Paso Water Utility.

• Manage all purchasing and contract administration activities for the Utility
• Assign and are responsible for all construction informal bids, formal bids, requests for proposal, design contracts, large formal commodity purchases, quotes and direct purchase orders
• Manage the Purchasing and Contract Administration Section including one Administrative Analyst, two Procurement Analyst (professional managerial positions), two Project Compliance Specialists, two Senior Office Assistants and one Bid Clerk (general services positions)
• Advise staff and other department personnel on purchasing policies, procedures and state law
• Approver on all purchase orders, administer the Utility’s credit card program
• Train departments on the Utility’s new purchasing policy and procedures

Contracts Development Coordinator - City of El Paso, Texas

(2008-10 - 2011-11)

Engineering and Construction Management Department, Contract Administration Section.

Supervisor: Richard Bristol, Administrative Services Manager (6 months).

Previous Supervisor: Terry Quezada, Capital Improvements Program Manager. 40+ hours per week, 2 years 6 months. 915-541-4854. For the past two years and six months I had led the Contract Compliance section in the City’s Engineering and Construction Management Department, and taken on the construction bidding section in a reorganization that used to be part of the Purchasing Department. For my accomplishments I received the five department portfolio award given annually for Customer Service in August, 2009. I have recently administered the City’s first disadvantaged enterprise business program and American Recovery and Reinvestment Act capital projects.

• Develop and execute all capital on-call, design, construction and professional service contracts
• Assign and are responsible for all construction informal bids, formal bids and competitive sealed proposals
• Approve all capital vouchers
• Manage the Contract Administration Section including one procurement analyst, two Project Compliance Specialists and one Research Assistant (professional managerial positions), one Accounting and Payroll Specialist, one Senior Secretary, two project compliance assistants and one Senior Office Assistant (general services positions)
• Work with consultants to ensure adequate contract insurance and payment issues
• Place contracts on City Council agenda
• Develop policies and procedures for the Contract Administration Section

Administrative Analyst - City of El Paso, Texas

(2003-11 - 2008-10)

Building and Planning Services for the Deputy City Manager, November, 2003 to May, 2005.

Engineering

Department, Capital Improvement Section, May, 2005 to October, 2008.

Supervisor: Terry Quezada, Capital Improvements Program Administrator. 40+ hours per week, 4 years 11 months. 915-541-4854. I promoted to Administrative Analyst after serving in two positions with the Human Resources Department for three and a half years. The position of Administrative Analyst was originally under the Deputy City Manager for Development Services until a management reorganization put the Capital Improvement Program under the City Engineer.

• Manage capital project financial aspects through general ledger and budget transactions
• Primary financial advisor to the Capital Project Manager heading up the contract compliance division and the Capital Improvement Program Administrator
• In depth knowledgeable of PeopleSoft Financials
• Resolve accounts payable problems
• Establish contract encumbrances and accounts receivable for capital projects
• Provide funding and establish purchase orders, requisitions and direct purchase orders for the contract compliance division
• Establish budgets for capital projects and manage those budgets during capital project execution phase
• Work with Capital Program Administrator to manage multi-year capital project budgets
• Participate in budget and capital improvement project meetings to provide financial insight
• Complete steps necessary for project fiscal close out and reconciliation
• Once grants are established ensure encumbrances and expenses are made within confines of the contract
• Maintain updated capital improvement project program listing
• Initiate capital project directives
• Supervision of Secretary and Accounting Technician for a year while the position was in CIP

Recruitment and Examination Analyst - City of El Paso

(2002-04 - 2003-11)

Supervisor: Paul Mueller (first year), Peter Fargo (next six months). 40+ hours per week, 1 year 6 months. 915-541-4218. I accepted a promotion to a lead position in the section after two years as a Human Resources Analyst.

• Same Duties as the Human Resources Analyst position listed below except in a lead role to include training of entry level Human Resources Analysts
• Supervision of two entry level analysts

Human Resources Analyst - City of El Paso

(2000-04 - 2002-04)

Supervisor: Dick Moody. 40+ hours per week, 2 years. 915-541-4218. After receiving my Master of Science in Human Resources Management and Professional Human Resources (PHR) certification I accepted an entry level exempt position in the HR field.

• Recruit for general service, professional/managerial, and executive job openings
• Create and update tests
• Prepare and present appeal cases to Civil Service Commission
• Train subject matter experts to evaluate candidates for oral and assessment center examinations
• Statistical analysis, adverse impact analysis
• Participate in group discussions to recommend personnel policy changes
• Represent the City on the Business Curriculum Board for El Paso Community College and at job fairs
• Use of PeopleSoft HRMS

Procurement Specialist II - County of Otero, New Mexico

(1998-08 - 2000-04)

40 hours per week, 1 year 8 months. Supervisor: Ginger Herndon, Purchasing Agent. While enrolled in a Master of Science in Human Resources Management I was employed full-time as a Procurement Specialist for the County of Otero, New Mexico. 575-434-0710

• Purchasing for all county departments (requisitions, purchase orders, and request for quotes)
• Knowledge of state laws and bidding procedures
• Inventory of fixed assets, maintenance of county contracts and receiving
• Prepare requests for legal disposal of fixed assets before County Commission
• Administer the small purchase card program and fuel card program
• Secretary for the County’s Safety Committee and member of the Wage and Compensation Committee
• Maintain effective relationships with Taxpayers, Vendors, Department Heads, County personnel, County volunteers and County Commissioners

Reporter and Certified Optician

Previous employment includes reporting for a weekly military newspaper, education reporting for a daily newspaper and employment as a certified optician for a multi-optometrist practice.

Post-Master’s Certificate - General Business - Northcentral University (2014-07)

Master of Science - Human Resources Management - Troy State University (1999-05)

Bachelor Degree - Journalism and Law - Carleton University (1994-06)

Certificate - Paralegal Studies - California Polytechnic State University (1995-09)