Reina Ramirez

Senior Executive Assistant with 8+ years of experience supporting founders, C-suite executives, and senior leadership in fast-paced corporate and high-growth environments. Expertise in complex calendar management, domestic and international travel, executive communications, board meeting preparation, expense management, and confidential business operations. Recognized for anticipating executive needs, protecting executive time, and ensuring seamless day-to-day support while maintaining the highest level of professionalism and discretion.

Executive Assistant & Operations Manager at Confidential Clients (2020-01 – 2026-07)

• Managed complex executive calendars, balancing shifting priorities, meetings, travel, and business commitments for founders and executive leadership.
• Coordinated domestic and international travel, itineraries, accommodations, transportation, and meeting logistics.
• Prepared executive agendas, presentations, reports, briefing materials, and follow-up documentation for leadership meetings.
• Protected executive time by serving as the primary point of contact for internal teams, clients, vendors, and external stakeholders.
• Managed contracts, invoices, financial records, confidential documentation, and sensitive communications with discretion.
• Coordinated cross-functional initiatives while tracking deadlines, deliverables, and executive priorities.
• Built SOPs and operational documentation that streamlined internal processes and improved organizational efficiency.
• Supported organizational growth by expanding wholesale partnerships from 6 to 22 accounts and helping scale operations from 3 to 10 employees.
• Launched two accredited education programs generating $180,000+ within three months.

B2B Marketing Coordinator at Citizen Systems America (2016-01 – 2021-01)

• Supported the President and Vice President with executive calendar management, meeting coordination, travel planning, and day-to-day administrative support.
• Prepared board presentations, executive reports, newsletters, and internal communications.
• Coordinated national trade shows, vendor relationships, travel arrangements, logistics, and post-event reporting.
• Worked closely with leadership, sales teams, and external partners to execute strategic initiatives.
• Maintained marketing calendars, reporting, and campaign performance dashboards using Microsoft Excel and Google Workspace.