Accounts Payable Accountant at The Wilmington Group
- Directed comprehensive accounts payable processes across multiple locations.
- Administered weekly and monthly check disbursements and reconciled all associated statements.
- Monitored accounts payable inboxes and executed monthly Goods Received Not Invoiced (GRNI) reviews.
- Partnered with Procurement on purchase order creation and served as the primary liaison for vendor communications.
- Facilitated month-end and year-end closing procedures, generated credit memos, and undertook special projects.
- Efficiently processed invoices for diverse business locations.
- Reconciled vendor statements to maintain financial accuracy.
- Conducted thorough reviews of GRNI reports to identify and resolve discrepancies.
- Contributed to the preparation of month-end and year-end financial closing activities.
Statement Specialist - Vendor Relations at Genuine Parts Company
- Reconciled monthly vendor statements to ensure data accuracy and adherence to company policies.
- Conducted monthly conference calls with vendors to review account status and resolve outstanding issues.
- Addressed and resolved vendor inquiries regarding accounts promptly and professionally.
- Maintained and updated vendor account database information for effective monitoring.
- Identified and rectified discrepancies in vendor statements, thereby enhancing accuracy by 15%.
- Facilitated productive discussions during conference calls, strengthening vendor relationships.
- Streamlined database management processes, boosting efficiency in vendor account oversight.
Transaction Processing Specialist at Ames Tools Corporation
- Managed the complete lifecycle of new business license applications and renewals, ensuring compliance with all local regulations.
- Filed personal property taxes and processed annual tax filings utilizing Sage 100 and Vision 360 software.
- Secured necessary alarm and fire permits through timely application and renewal processes.
- Coordinated the processing of FedEx invoices for punctual payment.
- Oversaw online payment processing for various utility services via credit card.
- Ensured the accuracy of tax filings, reducing discrepancies by 15%.
- Streamlined the permit renewal process, improving operational efficiency by 20%.
- Enhanced invoice processing timelines, achieving a 10% faster turnaround.
Accounts Payable Coordinator at EMC Homes, LLC
- Directed accounts payable operations, ensuring timely and accurate processing of vendor invoices within QuickBooks.
- Optimized vendor setup procedures and maintained critical documentation, including W-9 forms and Certificates of Insurance.
- Promptly responded to financial inquiries from both internal and external clients.
- Organized and filed paid invoices and reviewed vendor statements daily for efficient record-keeping.
- Verified and entered vendor invoices for payment processing in QuickBooks.
- Ensured the accurate and complete setup of all new vendors.
- Maintained comprehensive records for W-9 forms and Certificates of Insurance.
- Filed paid invoices and conducted daily statement reviews.
Accounts Payable Specialist at Standard Office Systems of Atlanta
- Managed vendor invoice processing, executed accurate vendor setups, and addressed client financial inquiries.
- Maintained meticulous records of W-9 forms and digitally filed paid invoices.
- Processed weekly check runs and year-end 1099 tax documents, concurrently training new staff and developing a Quick Reference Guide.
- Reviewed, accurately coded, and entered vendor invoices for payment.
- Assisted clients with accounting-related questions and concerns.
- Managed online payments through various vendor portals.
- Provided receptionist coverage as required.
Bid Associate - Contract Position at Asa Carlton, Inc
- Supported the Estimating Department by managing bid solicitations to subcontractors and coding invoices for Project Manager approval.
- Entered approved invoices into the Sage 100 system and secured necessary permits for awarded projects.
- Provided support for additional assignments as required.
- Coordinated bid solicitation activities, improving subcontractor engagement.
- Streamlined the invoice coding process, enhancing both accuracy and efficiency.
- Managed permitting processes to ensure compliance with project specifications.
Human Resources at Ascent Hospitality Management, LLC
- Facilitated comprehensive human resources operations, addressing HR inquiries and requests.
- Maintained precise personnel records and ensured adherence to employment regulations.
- Supported recruitment efforts through conducting reference checks and assisting with new employee onboarding.
- Fostered a positive workplace culture and collaborated on various HR functions.
- Managed personnel data, including payroll and leave records.
- Ensured strict adherence to legal compliance in all HR practices.
- Contributed to the development of compensation structures and benefits programs.
- Assisted in cultivating a supportive and engaging work environment.
Accounting Assistant at DLP Construction
- Assisted the CFO and Project Managers as an Accounting Assistant, managing multiple projects and meeting deadlines under pressure.
- Applied extensive knowledge of accounting software and processes to swiftly address client financial inquiries.
- Oversaw vendor invoices and subcontractor applications for payment, verifying proper signatures before processing in the Timberline accounting system.
- Reviewed and coded all vendor invoices for accuracy and compliance.
- Maintained essential records for Certificates of Insurance and W-9 forms for subcontractors.
- Entered company invoices and job costs into Timberline for precise tracking.
- Assisted clients with accounting inquiries and delivered timely solutions.
Project Administrator at Lincoln Property Company
- Supported the Director of Construction and Sr. Project Manager with diverse administrative duties on multimillion-dollar projects.
- Managed billing and invoicing, customer relations, and database administration, ensuring accurate contract entry in the Timberline accounting system.
- Generated vendor and subcontractor purchase orders for budget tracking and maintained spreadsheets for invoices and lien waivers.
- Ensured precise coding and routing of vendor invoices for monthly processing.
- Served as the primary point of contact for vendors regarding payment status inquiries.
- Prepared weekly construction reports to support budgeting reviews.
Administrative Assistant II at AIG
- Provided executive support to the Senior Vice President of Sales & Marketing and the Director of National Accounts.
- Facilitated daily operations for the Global Claims Relationship Group, acting as the primary contact for the Vice President and their direct reports.
- Developed comprehensive PowerPoint presentations, Excel spreadsheets, meeting agendas, and minutes.
- Coordinated domestic travel arrangements and assisted in planning biannual Claims Advisory Board Meetings, managing all logistics and materials.
- Created detailed meeting agendas and minutes for executive-level meetings.
- Managed travel arrangements utilizing Concur for seamless logistical planning.
- Developed Quick Reference Guides to assist the Administrative Support team.
- Liaised effectively with the IT department to resolve technical issues.
