Ruchi Bais

Accounts Receivable Specialist with hands-on experience in cash application, payment tracking, customer account reconciliation, billing support, AR aging review, collection follow-up, and monthly reporting. Skilled in Excel, QuickBooks, SAP ERP, and maintaining accurate financial records for month-end close and management review. Strong detail orientation, follow-up, and deadline management, with transferable AR experience for property management accounting environments.

Accounts Receivable Specialist - Singh & Singh Distribution - South Plainfield, NJ

(2026-01)

Manage full-cycle accounts receivable activities, including incoming payment tracking, cash application, billing support, customer statements, account reconciliations, invoice discrepancy research, and accurate electronic financial record maintenance.

• Managed a portfolio of 900 plus customers B2B
• Process daily cash receipts and apply payments through QuickBooks.
• Research and resolve invoice discrepancies, deductions, short payments, and unapplied cash.
• Generate invoices, credit memos, customer statements, and account reconciliations.
• Prepared weekly and monthly AR reports in Excel, reconciled billing and payment data, and maintained accurate financial records to support month-end close and management review.”
• Review employee timecards, timesheets, time allocations, and personnel cost distributions for accuracy, completeness, and compliance with organizational and funder requirements.
• Prepare and review financial schedules, reports, spreadsheets, and supporting documentation.
• Generate reports and provide payroll- and grant-related data to Finance, Human Resources, Development, and program teams.

Accounts Receivable Specialist - Deep Foods Inc. - Edison, NJ

(2025-04 - 2026-01)

Monitored customer account details for non-payments, delayed payments, short payments, deductions, chargebacks, and billing discrepancies; prepared customer statements and completed timely B2B follow-up to support collections and account resolution.

• Managed a portfolio of 2500 plus customers B2B,B2C.
• Processed ACH, wire transfers, checks, remote deposits, and credit card payments.
• Performed cash application activities and reconciled customer accounts.
• Investigated and resolved short payments, deductions, chargebacks, and billing discrepancies.
• Issued credit and debit memos and maintained customer account records.
• Prepared customer statements and followed up on overdue balances.
• Collaborated with Sales, Customer Service, and finance team members to resolve billing discrepancies, deductions, chargebacks, and customer account issues while meeting recurring deadlines.”
• Assisted with month-end closing activities and account reconciliations.
• Generated AR reports using Excel and worked in APT software.
• Supported I2C processes through billing, cash application, collections, and resolution of customer account discrepancies.
• Performed AR data entry and reporting while providing team support for billing and payment-related activities.
• Prepared weekly and monthly receivable reports in Excel, reconciled billing and payment data, supported month-end close, and maintained accurate records for financial and management review

Finance Coordinator - Volvo Group - Bangalore, India

(2017-01 - 2019-01)

• Processed vendor invoices and ensured compliance with company policies.
• Performed invoice matching, coding, and payment processing through SAP ERP.
• Support purchasing, procurement, vendor, contract, and grant-related activities.
• Used SAP ERP and Excel for invoice processing, financial data entry, reconciliation, and reporting.
• Supported invoice-to-payment activities, maintaining accurate transaction data and providing finance team support.
• Reconciled accounts and resolved vendor discrepancies.
• Worked closely with controller, PM’s,Group managers, accounts & finance teams.
• Support financial reporting, annual budgets, budget revisions, projections, and budget-to-actual analysis.

MBA - Finance - Pune University

Bachelor of Commerce - Osmania University