Stella Crowley

Highly organized Executive Assistant and administrative professional with 7+ years of experience supporting executives, coordinating complex schedules, managing confidential information, and ensuring seamless day-to-day operations. Recognized for exceptional attention to detail, proactive problem-solving, and the ability to prioritize competing deadlines in fast-paced environments. Experienced in calendar management, travel coordination, executive communications, event logistics, and cross-functional collaboration.

Committed to professionalism, discretion, and operational excellence.

Event Coordinator - Sweet Blossom Weddings - Encinitas, CA

(2026-06)

• Managed multiple concurrent client projects while coordinating schedules, budgets, vendors, and timelines from planning through execution.
• Served as the primary liaison between clients, vendors, venues, and internal teams, ensuring timely communication and issue resolution.
• Developed detailed project plans, production schedules, and logistical documentation with exceptional attention to detail.
• Coordinated cross-functional teams to execute events while adapting quickly to changing priorities.
• Managed contracts, budgets, invoices, and vendor relationships.
• Resolved complex logistical issues under tight deadlines while maintaining exceptional client satisfaction.

Administrative Assistant to the Director - Art of Problem Solving Academy - Waltham, MA

(2024-10 - 2026-06)

• Serve as campus receptionist, greeting visitors, answering phones, and managing front desk operations.
• Respond to inquiries by phone and email with professionalism and accuracy.
• Maintain multiple calendars and schedule meetings to ensure smooth daily operations.
• Perform database management and generate reports for staff and admissions.
• Provide admissions assistance, including scheduling consultations and follow-ups.
• Managed multiple executive calendars and coordinated scheduling across departments.
• Maintained confidential student and organizational records with accuracy and discretion.
• Prioritized competing administrative requests in a fast-paced educational environment.
• Prepared reports and tracked operational data for leadership decision-making

Executive Assistant - Access Biologicals - El Cajon, CA

(2018-10 - 2022-08)

• Managed complex executive calendars, prioritizing meetings and resolving scheduling conflicts.
• Coordinated domestic travel, accommodations, and detailed itineraries.
• Prepared executive reports, presentations, meeting materials, and correspondence.
• Maintained confidential financial records, expense reports, and sensitive documentation with absolute discretion.
• Acted as liaison between executives, clients, vendors, and internal departments.
• Anticipated executive needs by proactively identifying priorities and ensuring follow-through on critical initiatives.
• Improved administrative workflows to increase organizational efficiency.

Bachelor's degree - Liberal Arts & Sciences - Massachusetts College of Art and Design (2022-08 - 2024-06)