Virgi ia Joseph

Provide clerical/administrative support to the President/CEO and other C-Suite Executives. Manage calendar and prepare for scheduled meetings Prepare travel, conference registrations, and hotels.

Executive Assistant to President CEO - YMCA of Greater St. Petersburg

• Provide clerical/administrative support to the President/CEO and other C-Suite Executives.
• Manage calendar and prepare for scheduled meetings
• Prepare travel, conference registrations, and hotels.
• to emails, letters, and other documents for Executive Directors signature.
• Prepare meeting packets and coordinate meetings for Board of Directors, Finance and other committee meetings.
• Record, transcribe, prepare minutes for Board of Directors and all Committee meetings.
• Coordinate preparation for meeting room setup, IT equipment setup, and refreshments.
• Compile, format Annual Budget Book for finance presentation
• Create, update and format agenda for leadership weekly meetings
• Coordinate new board member onboarding and orientation.
• Scheduling annual board socials, board retreats, and other special projects.
• Host VIP Guests/Speakers at Annual Prayer Breakfast.
• Procure and maintain office supplies. Liaison for office building management
• Monthly reconciliation of company credit card purchases for CEO and COO.
• Maintain proper document management and record systems.
• Maintain confidentiality at all levels.
• Proficient in Microsoft 365 (outlook, Excel, Word) Zoom, Teams, Outlook, Excel

Executive Assistant to CEO - Area Agency on Aging of Pasco Pinellas

(2018-03 - 2024)

• Provide clerical/administrative support to the Executive Director, Chief Financial Officer, HR Administrator, and Leadership Team.
• Coordinate the Executive Director’s calendar appointments, meet greet visitors and clients.
• Arrange Executive Director and other administrative staff travel reservations, conference registrations, travel expense, car reservation and hotel.
• Draft, review, and edit reports, letters, and other documents for Executive signature.
• Screen and review incoming and outgoing mail.
• Screen Executive Directors calls and direct to appropriate personnel accordingly.
• Prepare/coordinate monthly meeting documents for Board of Directors, Advisory Council and 6 committee meetings to include (meeting agendas, memo, meeting documents, calendar invites on timely basis).
• Record, transcribe, prepare minutes of all Board of Directors, Advisory Council and Committee meetings.
• Coordinate preparation for meeting room setup, IT equipment setup, refreshments.
• Update Board and corporate governance documents for annual monitoring review. Coordinate new board members orientation.
• Prepare Public Notices for the Florida Administrative Register and company website in accordance with Florida Sunshine Law.
• Prepare marketing information for annual legislative delegation meetings.
• Coordinate scheduling of meetings, board retreats, and other special projects, in-person and virtual (Zoom and Teams).
• Assist, participate on company Annual Luncheon Team.
• Coordinate and assist HR Administrator with special staff events such as food truck, staff monthly birthday, Christmas.
• Supervise Front Desk staff and serve as back up as needed.
• Procure and maintain office supplies for departments.
• Manage company credit card purchases and assist with monthly reconciliation
• Maintain proper filing and record system. Maintain confidentiality at all levels.
• Proficient in power point, Microsoft 365, excel, zoom, teams, outlook, adobe, publisher

CUSTOMER SERVICES ASSOCIATE PART-TIME - BEALLS FLORIDA

(2017-10 - 2018-03)

• Receive all inbound calls and direct them to the correct department
• Reconcile open/end day sales
• Assisted with customer queries at customer service desk for returns, exchanges, online purchases, etc.

EXECUTIVE ADMINISTRATIVE ASSISTANT TO CEO - SAGICOR LIFE INC, ST LUCIA

(2015-09 - 2017-07)

• General operations of the executive office
• Board meeting and minutes
• Travel and hotel accommodation
• Coordinate calendar
• Liaise with government departments
• Coordinate/setup tele-conference meetings
• Maintain filing system
• Incoming/outgoing emails
• Draft/prepare letters, reports, memo
• Coordinate management seminars and special projects
• Provide administrative support to other senior members, Human Resources, Finance, Legal
• Coordinate conference room activities

BOARD SECRETARY/ADMINISTRATIVE - ST LUCIA AGRICULTURIST ASSOCIATION

(2004-09 - 2014-12)

• Provide administrative services to board of director
• Record/prepare board minutes
• Coordinate annual general meeting
• Prepare meeting agenda and documents
• Updated membership register
• Maintain board meeting register and board book
• Maintain general filing system
• General incoming/outgoing correspondence
• Interview and Hire candidates for employment
• Prepare letters of employment
• Maintain personnel files, vacation & leave records
• Arrange for appropriate training for employees

Advanced Diploma - Business Administration - SCHOOL OF ACCOUNTING AND MANAGEMENT

Diploma in ONE and TWO - Business Administration - SCHOOL OF ACCOUNTING AND MANAGEMENT

Certificate of Achievement - Human Resources Management - Florida Atlantic University

BTEC Certificate - Business Studies - HACKNEY COLLEGE - London

Certificate - Secretarial Studies - CITY AND EAST LONDON COLLEGE - London

Certificate - SIR ARTHUR LEWIS COMMUNITY COLLEGE

High school diploma or GED - Business and Secretarial Studies