Payroll Specialist at SINGER EQUITIES (2023-01 – 2026-12)
Industrial rubber product fabricators and distributors for a range of industries from oil & gas to food and beverage with ~800 employees. Managed multi-state payroll operations across 17 business units nationwide, ensuring accurate payroll processing, regulatory compliance, and consistent payroll administration.
- Processed payroll for 17 business units, ensuring accurate and timely wage distribution across multiple states.
- Establish and maintain state and local tax accounts, ensuring compliance with evolving payroll tax requirements.
- Configure and manage PTO and sick leave accruals within ADP Workforce Now to support company policy and regulatory compliance.
- Prepare Bureau of Labor Statistics (BLS) reports, maintaining accurate reporting and compliance with federal requirements.
- Ensure audit readiness through accurate payroll recordkeeping, documentation management, and employee data maintenance.
- Reconcile high-volume payroll transactions and resolve discrepancies to maintain payroll accuracy and data integrity.
- Investigate and resolve complex payroll and compensation issues, providing timely support to employees and business leaders.
- Partner with HR, Finance, and operational teams to implement payroll process improvements and workflow efficiencies.
- Support payroll system enhancements and automation initiatives to improve accuracy, consistency, and processing efficiency.
Payroll Administrator at NES FIRCROFT (2022-01 – 2023-12)
Engineering and technical staffing provider for oil & gas, construction & infrastructure, life sciences, and mining, with ~5,000 employees. Managed payroll administration across the United States and nationwide garnishment administration, ensuring compliance with federal, state, and local regulations while maintaining accurate employee payroll records.
- Processed multi-state payroll for W-2 employees and 1099 contractors, accurately and on-time.
- Administered wage garnishments, child support orders, tax levies, and related agency communications in compliance with jurisdictional requirements.
- Established state and local tax accounts and configured leave policies within ADP to support payroll compliance.
- Audited employee payroll and master data records to maintain accuracy, data integrity, and internal controls.
- Integrated new-hire employee records into ADP Workforce Now, standardizing onboarding and data management practices.
- Reviewed employee classifications and benefits elections for accurate payroll processing and compliance.
- Maintained payroll documentation and records to support audit readiness and reporting requirements.
- Provided administrative support to multi-state teams, including payroll-related documentation and AP/AR record management.
Payroll & HR Administrator at FIRETRON INC (2006-01 – 2022-12)
Fire Protection and life safety systems company providing fire alarm systems, sprinkler systems, fire suppression systems, emergency comms. Progressively promoted from Accounts Payable to Payroll/HR Manager where I was managing full-cycle payroll and HR operations independently for more than 400 employees across six locations. Served as the primary lead on payroll administration, employee support, benefits, compliance and HR processes.
- Processed biweekly payroll for 400+ employees, ensuring accurate and timely compensation across 6 locations.
- Administered employee relations matters, pre-employment screenings, unemployment claims, and benefits inquiries while providing day-to-day HR support.
- Processed verifications of employment, wage garnishments, child support orders, and other court-mandated deductions in compliance with federal and state regulations.
- Reviewed timecards and payroll records to ensure compliance with wage and hour laws and company policies.
- Managed full-cycle benefits administration, serving as a resource for employees on enrollment, eligibility, and coverage questions.
- Developed and maintained onboarding processes, ensuring a smooth new hire experience.
- Streamlined HR workflows and centralized personnel records, improving organization, accessibility, and compliance.
- Prepared Certified Payroll reports through LCP Tracker and eMars for public works and construction projects, ensuring prevailing wage compliance and on-time submission.
- Calculated trade-specific wage rates and classifications for construction employees, supporting accurate payroll processing and project compliance.
- Maintained employee medical records and scheduling documentation in accordance with company and regulatory requirements.
- Coordinated employee wellness and engagement initiatives to support workforce participation and retention.
