Phạm Linh

I aim to build a long-term career as a Business Assistant, utilizing my strengths in organization, communication, and document management to support the Director and daily business operations. With experience in preparing reports, coordinating across departments, and handling administrative and project-related tasks, I am committed to delivering accurate, timely, and professional support. My goal is to contribute to the company's growth while continuously improving my skills and performance.

AI Training – Outlier Platform at Freelance (2024-01 – Present)

Participate in training and evaluating datasets for AI systems according to project guidelines.

• Participate in training and evaluating datasets for AI systems according to project guidelines

Sales Operations at Freelance (2024-01 – Present)

Manage sales operations including order verification, progress monitoring, quality checks, and reporting.

• Receive and verify order information from the Sales department before processing
• Monitor order progress, remind deadlines, and handle potential risks during the process
• Conduct preliminary quality checks on output files before delivering them to customers
• Update order data and processing status on the CRM system (Lark) and internal tracking files
• Coordinate with relevant departments to ensure project progress and service quality
• Prepare operational reports on order volume and processing progress

ADMINISTRATIVE ASSISTANT at GREEN RENEWABLE ENERGY ENGINEERING JSC (2023-09 – 2024-10)

Managed contracts, payment documentation, bidding documents, project monitoring, and document management for renewable energy projects.

• Draft contracts and contract addendums with investors and contractors as required
• Prepare payment documentation including payment requests, acceptance minutes, and project liquidation records
• Support the preparation of bidding and tender documents
• Monitor project progress and document status to ensure teams follow the planned schedule
• Collect, classify, and archive all project-related documents according to company regulations
• Print and compile project documentation during project implementation
• Support the development of the company's document management system and procedures
• Manage office supplies, equipment, and tools; coordinate with vendors and suppliers when procurement is required
• Handle administrative expense advances and settlements
• Support HR-related tasks such as recruitment coordination and timesheet monitoring
• Perform other duties as assigned by the Board of Directors

HUMAN RESOURCES at FUDA OFFICE SUPPLIES CO., LTD (2022-09 – 2023-06)

Prepared and reviewed audit documentation, supported audit processes, and optimized document management.

• Prepare and review documents (payroll, policies, internal records) for factory audits (CSR, Human Rights, FSC)
• Welcome and support customers during factory audit visits
• Coordinate with departments to collect and update documentation for audits
• Prepare improvement reports following audit evaluations
• Support the development and optimization of document management processes

Bachelor in Business Administration – UNIVERSITY OF ECONOMICS HO CHI MINH CITY (2018-01 – 2022-12)