Amelia Lesabane

Receive Request for quotations from Demand Section Ensure that request is in line with approved Annual Procurement Plan & Acquisition Plan Ensure that budget report with correct FORIPS is attached and funds are available before sourcing quotations

Senior Supply Chain Practitioner: Acquisition Management - FREE STATE DEPARTMENT OF HEALTH - Free State, South Africa

(2017-06 - 2022)

• Receive Request for quotations from Demand Section
• Ensure that request is in line with approved Annual Procurement Plan & Acquisition Plan
• Ensure that budget report with correct FORIPS is attached and funds are available before sourcing quotations
• Allocate the Request for Quotation to Supply Chain Clerk to source quotations to shortlisted suppliers from CSD
• All RFQ less than R30 000.00 should be attached with SBD 4, 8, 9 in order to comply with SCM procedures and prescripts
• All RFQ above R30 000.00 and less than R500 000.00 should be attached with SBD 4,8,9, 6.1 and Sworn Affidavits
• Verify the requested goods & services are designated for Local Content with stipulated threshold, then advise SCM Clerk to include SBD 6.2, Annexure C, D & E on the RFQ
• After closing date verify recommendations are in line SCM producers
• Verify Quotation Evaluation Report, Comparative Schedules and minutes for Recommendation and appointment of supplier for all quotes above R 30 000.00
• Capture the request on Logis (QTMT)
• Arranging of bids by coordinating tendering processes are equitable, cost effective, Open and fair competition
• Draft adverts for procurement of goods and services above R 500 000 as per approved Annual Procurement Plan and Acquisition Plan
• Compile bid documents as per Preferential Procurement Regulations of 2017, in terms of 80/20 for bids above R500 000 – R50 000 000 or 90/10 for bids above R50 000 000.00
• Ensure that bid/s are in line with determined pre – qualification criteria on the specification, in order to promote and enhance participation from qualifying SME's
• Ensure that advert for bids are published on E – tender and on Free State Tender Bulletin, also advert is placed on the reception wall at the ground floor, Bid Office
• Ensure that the bid document is uploaded on e-tender for ease access by potential bidders and is also available to be sold within stipulated threshold
• Coordinate Technical and Bid Evaluation committees for evaluation of offers received
• Serve as secretariat to the following committees: Technical Evaluation, Bid Evaluation and Bid Adjudication Committee
• Ensure declaration of interest is signed and complied with by the Committee members
• Ensure Committee evaluate as per evaluation criteria set on Bid documents
• Prepare Evaluation report for Recommendation and approval to appoint acceptable offer per bid received
• Compile appointment letters and contracts for approval as per SCM delegation
• Advertise awards, cancellation on E – tender and Free State Tender Bulletin
• Compile monthly reports on bids and quarterly report on MPAT
• Mentor officials within the unit
• Supervise officials in Bid Management

Senior Provisioning Administrative Clerk - RURAL DEVELOPMENT AND LAND REFORM - South Africa

(2006-09 - 2017-06)

Additional Responsibilities (Acting) Senior Supply Chain Practitioner: 25/11/2014 – 25/04/2015 and 03/07/2015 – 18/06/2017

• Authorize orders on Logis Procurement Integration as per delegated authority
• Capture and authorize supplier credentials on Procurement Integration, Safety web and on CSD
• Work closely with provincial budget controller for budget shifts to correct SCOA in order to avoid misallocations
• Edit and amend orders and payments before final transaction can be performed
• Compile monthly report on Commitments (RR102), Accruals (RR103), Leases and Payment less than 30(RR105), above 30 days and not yet paid (RR101) submit reports to National Office
• Coordinate problem resolution on the system by ensuring that all technical issues are being addressed and work with IT unit
• Maintain data used in the administration of LOGIS, verify that batch runs and ensure that relevant reports are properly executed in time
• Supervise the officials in order section
• Create purchase order for PLAS and ALHA Projects
• Register service providers on ACCPAC
• Create suppliers on LOGIS Integration
• Create and amend banking details of the service providers
• Report monthly on irregular expenditure and investigate the cause
• Work with ASD Finance and ASD Logistics to address audit findings and develop remedial measures and ensure that the Department adheres to all prescripts and policies
• Monitor the implementation of risk assessment tool as outlined in the Departmental Strategic plan
• Manage and maintain 0-9 Files by safeguarding of files and keep proper records
• Follow up on outstanding orders and invoices by liaising with client offices and service providers
• Handle queries related to invoices and delivery of goods and services and receive goods from service providers and deliver to correct chief user
• Capture receipts and invoice on LOGIS and Add Payments on LOGIS Integration
• Compile document payment parcels, verify the correctness of information on invoice and order, check whether goods & services where procured in line with prescripts and policies (SCM, PFMA, TR) and signed as per delegations
• Supervise contract workers and mentor interns in our section (2008-2011)
• Maintain the inventory of the province by closing commitment cancelled and orders that are no longer required by the Department
• Re-appointed as subsystem controller on October 2013 and transferred back to Logistics Unit Add all received quotations on QTMT for goods, services and works
• Authorize request (RQAT) on Logis to create Procurement Advise (PA)
• Create orders on Logis (PACP.PAAP & BRCP) and submit for order authorization
• Capture request and orders on ACCPAC for PLAS projects
• Maintain monthly report on ALHA farms
• Appointed as sub system controller since 2007 till 2012
• Re-appointed as subsystem controller on October 2013 and transferred back to Logistics Unit
• Compile quarterly(interim) and annual financial statement
• Manage inventory
• Create new Items on LOGIS
• Act as system controller in the absentia of the system controller
• Clean the LOGIS System by removing long outstanding transaction on the system
• Train chief users and new users on the system – ongoing
• Train users on new functions implemented on LOGIS – ongoing
• Arrange quarterly SCM forums with end users
• Assist in consolidating DMP from branches into Provincial consolidated DMP
• Assist in aligning PDMP with MTEF, working closely with Deputy Director Finance
• Conduct needs analysis by vising different branches within the province. In order to meet their objective
• Compile the advert for database for service providers in the province, advertise database quarterly on the local newspapers
• Ensure effective and efficient contract management, Compile SLA and contracts for cleaning and security services

National Diploma - Management - University of South Africa (2013 - 2016)

Certificate - Programme in Public Procurement and Supply Management - University of South Africa (2009 - 2010)

STD 10 (Senior Certificate) - Tsoseletso High School (1991 - 1995)