Jenny Sithole

I am a Results-driven Senior Conveyancing Secretary with 8+ years of conveyancing experience specializing in high-volume bank bond registrations, with extensive experience assisting in property transfers and cancellations. Proven track record managing bond applications from major institutions, meeting strict SLAs, and securing financial guarantees. My skills compass various aspects, including document drafting, compliance compiling and proficiency in legal software.

I pride myself in overseeing transactions from start to finish independently.

Senior Conveyancing Secretary at MACINTOSH CROSS & FARQUHARSON (2024-12 – Present)

Bond registrations: Standard Bank Limited, FNB, FNB Comm (LCS), FNB Bond Cancellations, Transfers

• Opening and managing bond files from instruction to registration on the active FNB and Standard Bank panels.
• Attending to Notarial bonds.
• Draft all bank-specific security documentation, power of attorneys, and loan agreements in accordance with bank institutions.
• Liaising with banks, estate agents, clients and attorneys.
• Monitoring milestones and ensuring SLA Compliance.
• Attending to Deeds Office lodgements and tracking registrations.
• Resolving bond-related queries proactively.
• Diarizing and attending to all subsequent Securities deliveries and sending to the Bank, within SLA TAT.
• Support the transfer department during peak cycles by drafting transfer documents, including deeds of Transfer, consents and related correspondence.
• Obtaining bond cancellation figures and requesting guarantees.
• Coordinating signing appointments with clients.

Senior Conveyancing Secretary at VAN HULSTEYNS ATTORNEYS (2024-10 – 2024-11)

Bond registrations: FNB and STANDARD BANK LIMITED

• Attend to Bond instructions from receipt of instruction to registration in the Deeds Office.
• Accurate and meticulous drafting and checking of bond documents.
• Communication with clients and Attorneys on a professional level both verbally and written.
• Preparation and sending weekly reports to clients, banks and linked attorneys.
• Preparing documents for lodgement and ensuring all conditions are met and processes followed in order for matters to be registered successfully at the relevant deeds registry.
• Attending to all financial aspects of transactions, including collection of costs/disbursements from clients.
• General Conveyancing duties.

Senior Conveyancing Secretary at BOSHOFF INCORPORATED (2021-08 – 2023-11)

Bond registrations: Nedbank Limited, Standard Bank Limited, FNB, SA HOMELOANS

• Performing and interpreting person - and property searches.
• Liaise with banks, clients and linked attorneys.
• Drafting of bond documents on LexisNexis, E4 and WebConvey.
• Updating milestones and reports the banks.
• Arranging appointments with clients for signature of bond documents.
• Preparing bond files for compliance of the bank's requirements and conditions.
• Monitor turnaround times and action where necessary to ensure that we register within the bank's turnaround times.
• Re-classify bonds timeously if not going to register within the bank's turnaround times.

Conveyancing Secretary at JARVIS JACOBS & RAUBENHEIMER INC. (2020-08 – 2021-06)

Bond registrations: Nedbank Limited, Standard Bank Limited, FNB and ABSA

• Downloading instructions from banks, updating of conveyancing systems, perusal and interpretation of applicable conditions.
• Performing and interpreting person - and property searches.
• Opening of files and preparation of statements of account.
• Contacting clients, preparation of initial correspondence to clients and transferring attorneys.
• Keeping and maintaining a proper diary system of all current matters.
• Preparing of loan and bond documents accurately and independently for signature by clients.
• Preparing of compliance packs for submission to and approval by the bank via Stordoc and Document Exchange.

Conveyancing Secretary at LOMBAARD MULLER & PARTNERS (2019-04 – 2020-03)

Bond Registrations: Absa Bank Limited, Nedbank Limited, FNB & Standard Bank

• Processing bonds from receipt of instruction through to lodgement, registration, final accounts and deliveries working independently.
• Drafting of Bond documents.
• Liaison with Banks, clients, Deeds Office and other law firms.
• Liaise with Transferring Attorneys to obtain Draft Deed and Guarantee Requirements
• General conveyancing duties.

Junior Conveyancing Secretary at LIEBENBERG MALAN & LIEZEL HORN INC. (PRETORIA) (2017-04 – 2019-03)

Bond Registrations and Cancellations: Absa Bank Limited & Nedbank Limited

• Liaising with Clients.
• Drafting of Bond documents and arrangement of signing of documents with client.
• Ensuring that FICA documents are in order according to bank's Requirements.
• Liaise with Transferring Attorneys to obtain Draft Deed and Guarantee Requirements.
• Regular feedback provided to clients Weekly commitment report provided to the banks.
• Prepare documents for lodgment in the Deeds Office.
• Notify banks of lodgment, Preps and Registrations.
• Attending to reception, answering of telephone (switchboard).
• Attending to client queries Correspondents work from other Attorneys.
• Consulting with clients and signing Transfer documentation.
• Preparing documents for lodgment in the Deeds Office.

Conveyancing Secretary/Receptionist at LIEBENBERG MALAN & LIEZEL HORN INC. (BRAKPAN) (2007-11 – 2011-05)

At this company I was taught how the Conveyancing Department runs, as the company specializes in Conveyancing. I was assisted the senior Conveyancing Secretaries and also assisted in the legal Litigation Department with basic admin Duties.

• Attending to reception, answering of telephone (switchboard).
• Attending to correspondent matters.
• Opening new Transfer Instruction.
• Arrange with linked attorneys regarding guarantees.
• Telephonic liaison with sellers and purchasers to obtain FICA documents.
• Typing of conditions, liaising with other attorneys regarding lodgment, prep, and registration matters.
• Consulting with clients and signing Transfer documentation.
• Obtaining Cancellation figures and Title Deeds.
• Obtaining Clearance Certificate.
• Obtaining Transfer Duty Receipts.
• Instructing driver to attend to deliver legal correspondence and documents.
• Sending out email, fax and posting.

Litigation Secretary/Receptionist at LOUWRENS COETZER & PARTNERS (2011-05 – 2016-03)

• Drafting Summons and Particulars of Claim.
• Follow up with the relevant Sheriff on Service of Summons.
• Instructing driver to attend to service and filing of relevant notices and pleadings.
• Obtaining merits and quantum documentation.
• Attending to reception, answering of telephone (switchboard).
• Answering telephones, screening calls and taking messages.
• Attending to client queries.
• Drafting Pleadings and Notices Drafting Letters.
• Sending out (email, fax, posting) of the signed of dictation to clients, opponents, correspondents and relevant parties involved.
• Indexing and paginating of office files.
• Transcribing dictations.
• Incorporating amendments to documents.
• Drafting Debt Review Applications.
• Liaising with Consumers to sign Confirmatory Affidavit.
• Liaising with Debt Counsellor.
• Indexing and Paginating Debt Review Applications.
• Preparing Statements of Accounts.

Matric / Grade 12 – HIGH SCHOOL STOFFBERG