Senior Conveyancing Secretary at MACINTOSH CROSS & FARQUHARSON (2024-12 – Present)
Bond registrations: Standard Bank Limited, FNB, FNB Comm (LCS), FNB Bond Cancellations, Transfers
- Opening and managing bond files from instruction to registration on the active FNB and Standard Bank panels.
- Attending to Notarial bonds.
- Draft all bank-specific security documentation, power of attorneys, and loan agreements in accordance with bank institutions.
- Liaising with banks, estate agents, clients and attorneys.
- Monitoring milestones and ensuring SLA Compliance.
- Attending to Deeds Office lodgements and tracking registrations.
- Resolving bond-related queries proactively.
- Diarizing and attending to all subsequent Securities deliveries and sending to the Bank, within SLA TAT.
- Support the transfer department during peak cycles by drafting transfer documents, including deeds of Transfer, consents and related correspondence.
- Obtaining bond cancellation figures and requesting guarantees.
- Coordinating signing appointments with clients.
Senior Conveyancing Secretary at VAN HULSTEYNS ATTORNEYS (2024-10 – 2024-11)
Bond registrations: FNB and STANDARD BANK LIMITED
- Attend to Bond instructions from receipt of instruction to registration in the Deeds Office.
- Accurate and meticulous drafting and checking of bond documents.
- Communication with clients and Attorneys on a professional level both verbally and written.
- Preparation and sending weekly reports to clients, banks and linked attorneys.
- Preparing documents for lodgement and ensuring all conditions are met and processes followed in order for matters to be registered successfully at the relevant deeds registry.
- Attending to all financial aspects of transactions, including collection of costs/disbursements from clients.
- General Conveyancing duties.
Senior Conveyancing Secretary at BOSHOFF INCORPORATED (2021-08 – 2023-11)
Bond registrations: Nedbank Limited, Standard Bank Limited, FNB, SA HOMELOANS
- Performing and interpreting person - and property searches.
- Liaise with banks, clients and linked attorneys.
- Drafting of bond documents on LexisNexis, E4 and WebConvey.
- Updating milestones and reports the banks.
- Arranging appointments with clients for signature of bond documents.
- Preparing bond files for compliance of the bank's requirements and conditions.
- Monitor turnaround times and action where necessary to ensure that we register within the bank's turnaround times.
- Re-classify bonds timeously if not going to register within the bank's turnaround times.
Conveyancing Secretary at JARVIS JACOBS & RAUBENHEIMER INC. (2020-08 – 2021-06)
Bond registrations: Nedbank Limited, Standard Bank Limited, FNB and ABSA
- Downloading instructions from banks, updating of conveyancing systems, perusal and interpretation of applicable conditions.
- Performing and interpreting person - and property searches.
- Opening of files and preparation of statements of account.
- Contacting clients, preparation of initial correspondence to clients and transferring attorneys.
- Keeping and maintaining a proper diary system of all current matters.
- Preparing of loan and bond documents accurately and independently for signature by clients.
- Preparing of compliance packs for submission to and approval by the bank via Stordoc and Document Exchange.
Conveyancing Secretary at LOMBAARD MULLER & PARTNERS (2019-04 – 2020-03)
Bond Registrations: Absa Bank Limited, Nedbank Limited, FNB & Standard Bank
- Processing bonds from receipt of instruction through to lodgement, registration, final accounts and deliveries working independently.
- Drafting of Bond documents.
- Liaison with Banks, clients, Deeds Office and other law firms.
- Liaise with Transferring Attorneys to obtain Draft Deed and Guarantee Requirements
- General conveyancing duties.
Junior Conveyancing Secretary at LIEBENBERG MALAN & LIEZEL HORN INC. (PRETORIA) (2017-04 – 2019-03)
Bond Registrations and Cancellations: Absa Bank Limited & Nedbank Limited
- Liaising with Clients.
- Drafting of Bond documents and arrangement of signing of documents with client.
- Ensuring that FICA documents are in order according to bank's Requirements.
- Liaise with Transferring Attorneys to obtain Draft Deed and Guarantee Requirements.
- Regular feedback provided to clients Weekly commitment report provided to the banks.
- Prepare documents for lodgment in the Deeds Office.
- Notify banks of lodgment, Preps and Registrations.
- Attending to reception, answering of telephone (switchboard).
- Attending to client queries Correspondents work from other Attorneys.
- Consulting with clients and signing Transfer documentation.
- Preparing documents for lodgment in the Deeds Office.
Conveyancing Secretary/Receptionist at LIEBENBERG MALAN & LIEZEL HORN INC. (BRAKPAN) (2007-11 – 2011-05)
At this company I was taught how the Conveyancing Department runs, as the company specializes in Conveyancing. I was assisted the senior Conveyancing Secretaries and also assisted in the legal Litigation Department with basic admin Duties.
- Attending to reception, answering of telephone (switchboard).
- Attending to correspondent matters.
- Opening new Transfer Instruction.
- Arrange with linked attorneys regarding guarantees.
- Telephonic liaison with sellers and purchasers to obtain FICA documents.
- Typing of conditions, liaising with other attorneys regarding lodgment, prep, and registration matters.
- Consulting with clients and signing Transfer documentation.
- Obtaining Cancellation figures and Title Deeds.
- Obtaining Clearance Certificate.
- Obtaining Transfer Duty Receipts.
- Instructing driver to attend to deliver legal correspondence and documents.
- Sending out email, fax and posting.
Litigation Secretary/Receptionist at LOUWRENS COETZER & PARTNERS (2011-05 – 2016-03)
- Drafting Summons and Particulars of Claim.
- Follow up with the relevant Sheriff on Service of Summons.
- Instructing driver to attend to service and filing of relevant notices and pleadings.
- Obtaining merits and quantum documentation.
- Attending to reception, answering of telephone (switchboard).
- Answering telephones, screening calls and taking messages.
- Attending to client queries.
- Drafting Pleadings and Notices Drafting Letters.
- Sending out (email, fax, posting) of the signed of dictation to clients, opponents, correspondents and relevant parties involved.
- Indexing and paginating of office files.
- Transcribing dictations.
- Incorporating amendments to documents.
- Drafting Debt Review Applications.
- Liaising with Consumers to sign Confirmatory Affidavit.
- Liaising with Debt Counsellor.
- Indexing and Paginating Debt Review Applications.
- Preparing Statements of Accounts.
