Magdalene Booysen

Basic office administration Loading job cards, getting auth from Medical aids Validations

Reception - Dr's van Rensburg & Partners - Heidelberg

(2025-12)

• Basic office administration
• Loading job cards, getting auth from Medical aids
• Validations
• Sorting out queries (WCA, account queries)
• Banking
• Ordering of office supplies
• Doing Radiographer timesheet

Facilities Administrator - British American Tobacco - Heidelberg Factory

(2024-05 - 2024-12)

• Obtaining Quotes
• Ordering of Fuel for fuel pumps on site and monitoring spend
• Loading of purchase orders
• Updating of Job cards and escalation of work
• Updating of minutes
• Daily supervision
• Inventory Control – Staff Uniform and administering to staff
• Assisting H&S team with Destructions and ad hoc duties

Office Administrator - Tip Trans Sand mine (Pty) Ltd - Klipheuwel – Cape Town

(2023-05 - 2024-02)

• Drafting and finalising of internal processes irt Accounts, Health & Safety, Transport
• Renewal of mining rights at DMRE
• Monthly Accounts, H&S, Transport reporting
• Accident claims, Investigations, Fines, Renewals
• Record keeping and updating of all files
• Minute Taking
• Reporting
• Screening of Drivers

Legal Secretary - FPG Property Group - N1 City Corporate Office

(2022-04 - 2023-04)

• Drafting of Lease Agreements, Offers, Proposals, and all other Legal briefs for Residential as well as Retail properties
• Record keeping and updating of all files
• Minute Taking
• Reporting
• Also assist the CEO and FD with Company Secretarial duties
• Assisting with Housing Accommodation for students
• Doing rental calculations based on the Lease Agreements for both Retail and Residential
• Screening of prospective tenants

Legal & Trust Secretary - Kaap Agri Limited - Paarl Corporate Office

(2021-10 - 2022-04)

• DMRE submissions, reports, change of hands, payments renewals
• Minute taking
• Assist clients with Kaap Agri Shares – advice around trading and referrals to Computershare
• Consolidating various reports
• Support team members with all secretarial duties
• Liaising with Service Providers
• Board meeting planning, co-ordination
• Assisting shareholders with their share information with help from Computershare
• Compiling of board packs
• Trust Secretary – compiling of report, updating of spreadsheet, feedback to board, planning board meetings AGM's, minute taking, feedback to applicants, payments to suppliers etc
• Liquor License Renewals
• Assistance with BEE reporting
• Assist Legal Advisor, BEE Officer/Trust Manager, Interim Company Secretary, and other staff with various other functions
• Implemented a new online filing system with permissions
• Liaising with Board members
• Office administration: Process Flow and putting administrative processes into place
• DMRE – license renewals, payments, change of hands, new applications, amendments, reporting, administration, follow-ups etc

PA - Sanlam Insurance Pty Ltd - Call Centre

(2020-12 - 2021-09)

• Managing Budget and cost
• Office services & infrastructure
• Preparation of documents & distribution thereof
• Consolidating reports
• Support team members with all secretarial duties
• Liaising with Service Providers
• Ordering of supplies
• Covid-19 Administration
• Minutes of Meeting

Legal Assistant/Paralegal - Sanlam Insurance Pty Ltd

(2018-12 - 2020-12)

• Travel Arrangements (Amex system)
• Office services & infrastructure
• Preparation of documents & distribution thereof
• Consolidating reports
• Support team members with all secretarial duties
• E2 Financial payments
• Liaising with Service Providers
• Ordering of supplies
• SRS & MIS requests
• Compiling reports
• Submitting and follow up on cases
• Attending to legal summonses and distributing it to the correct department
• Liaising with Sheriff of the courts
• Updating Legal workflow database on pending cases/matters
• Drafting of Legal Documents

Personal Assistant – Area Manager & Branch Manager - Sanlam Insurance Pty Ltd

(2017-10)

• Travel Arrangements (Amex system)
• Office services & infrastructure
• Preparation of documents & distribution thereof
• Consolidating reports
• Support team members with all secretarial duties
• E2 Financial payments
• Liaising with Service Providers
• Ordering of supplies
• SRS & MIS requests
• Credit card report

PA – Executive Team + HR Officer - Enertronica SA (Pty) Ltd - Sea Point

(2015-06 - 2016-12)

• Drafting of employment contracts
• Responsible for putting together starter pack for new employees as well as arrange parking bays, laptops, email logins, access to office etc
• Managing Leave, HR queries & Personnel records
• Compiling Salary slips
• Chairman of the EE committee
• BEE & Transformation
• EE Reporting to Dept of Labour
• Drafting of policies
• Expense claims Reconciliations (+ 20 staff)
• Managing Petty cash card & cash on hand
• Forecasting & Managing of Budgets
• Creating PO's
• Approvals for payment
• Releasing of payments
• Management between internal, external stakeholders, board members and staff
• CIDB + CIPC Registrations
• Minutes & Resolutions of Board Meetings
• Compiling of certain board reports & distribution thereof
• Monthly reporting to Executives
• Travelling Arrangements
• Making Travelling arrangements (national & Internationally for about 40 staff)
• Travelling to sites to oversee Administrative matters
• Work visa/work permit applications
• Forex
• Tender Applications
• Evaluating Tender applications internally
• Staff Supervising
• Over seeing office services
• Assisting Project team with SED projects
• Fleet Management (+ 7 vehicles)
• Purchasing of Company vehicles
• Imports & Exports + Transport calculations
• Servicing of vehicles & Tucks
• Ensuring Shipments and Supply Chain Inventory Accuracy
• Proxy for Company vehicles and housing
• In charge of all rental houses (i.e. maintenance, rental renewals, contractual agreements, cleaning etc) + 8 houses Kimberley, Kathu, Namibie
• Procurement of furniture, appointment of cleaners, Managing lease agreements
• Sourcing of staff accommodation

PA – SC Executive & 5 other Managers - Oceana Brands Limited / Lucky Star Limited

(2011-08 - 2015-06)

• Co-ordinating the

Grade 12 - Williston High School (1998-11 - 1998-11)

Business Assistant Diploma - Boland College Paarl (2000-11 - 2000-11)

Management Course - Harvard online (2020)

Legal Course - Harvard online (2021)

Business Writing Skills - PST

Managing Conflict / Positive Assertiveness - PST

Sharepoint Administration - Bytes

Excel Advanced - Isolve

JDE Accounting - Oceana Brands Limited / Lucky Star Limited

5 Choices – Time Management, Planning, Effective productivity, accountability with a personalized action plan - Franklin Covey

Project Administration & MS Project - All-about-Expert

Management Leadership Course - Harvard online

SAP course - USB

6 Month Diploma - Warehouse management and logistics - Alison online

6 Month Diploma - Operations and Supply Management - Alison Online

6 Month Diploma - Leadership Strategies and Management Styles - Alison Online

Company Secretarial Course - Wits University (2024-07 - 2024-11)