Mbasa Rumbu

Results-driven Skills Liaison Assistant and Project Administrator with experience in the SETA environment supporting the implementation, administration, monitoring and reporting of skills development programmes. Currently working within the Eastern Cape Provincial Office of Local Government SETA as part of a provincial team responsible for a portfolio of over 200 projects, with direct responsibility for coordinating and administering more than 40 projects. Experienced in project administration, learner management, stakeholder engagement, grants administration, monitoring and evaluation, compliance management, stipend verification, report writing, procurement support, records management and project logistics.

Proven ability to work independently while collaborating closely with Provincial Specialist and Coordinators to ensure effective project implementation and compliance with Skills Development legislation.

Skills Liaison Assistant (Contract) at Local Government SETA EC (LGSETA) (2025-02 – Present)

• Support the administration and coordination of a provincial portfolio of over 200 funded projects.
• Directly coordinate and administer more than 40 active projects across municipalities, TVET Colleges, universities and training providers.
• Work closely with the Provincial Specialist and Provincial Coordinator to ensure successful implementation of skills development interventions.
• Coordinate learnerships, internships, Work Integrated Learning (WIL), Recognition of Prior Learning (RPL), Artisan Recognition of Prior Learning (ARPL), Apprenticeships and Skills Programmes.
• Facilitate learner onboarding, registration, placement and compliance processes.
• Verify learner attendance registers, banking details, contracts and supporting documentation for stipend processing.
• Maintain and update learner payment registers, project trackers and project databases.
• Prepare and process project related payment documentation and supporting evidence.
• Draft and process project addendums and supporting documentation to facilitate amendments to funding agreements and project implementation plans.
• Conduct project monitoring visits to employers, municipalities, training providers and host institutions.
• Interview learners, mentors, supervisors and training providers during monitoring visits and compile detailed monitoring reports with findings and recommendations.
• Compile project progress reports, monitoring reports, close-out reports and stakeholder engagement reports.
• Assist with tranche claims administration and verification of project deliverables.
• Coordinate travel arrangements, accommodation bookings and travel requisitions for project activities.
• Support procurement processes including office supplies, stationery and project related purchases.
• Maintain electronic filing systems using OneDrive, SharePoint and SDMS to ensure accessibility and compliance.
• Ensure project records remain accurate, complete, audit ready and easily retrievable.
• Respond to stakeholder queries and provide guidance on project requirements, compliance obligations and funding agreements.
• Assist with project close-outs, learner terminations, project extensions and contract amendments.
• Prepare meeting agendas, coordinate stakeholder meetings and record minutes.
• Support internal and external audits by providing documentation and compliance evidence.
• Participate in career exhibitions, outreach programmes, stakeholder engagement sessions and awareness campaigns as an LGSETA representative.
• Promote LGSETA programmes and funding opportunities at career expos, municipal events and stakeholder forums.

Mentor (Graduate Programme) at South African Cultural Observatory (SACO) (2021-09 – 2021-12)

• Led and coordinated a national team of 40 mentors across all nine provinces.
• Mentored seven entrepreneurs and small business owners.
• Conducted one-on-one coaching and mentorship sessions.
• Assisted mentees in developing business plans and growth strategies.
• Guided entrepreneurs on business management, marketing, financial planning and sustainability.
• Monitored mentorship progress and reported outcomes to programme coordinators.

Administration Assistant (Contract) at Vorentoe High School (ETDP SETA Programme) (2020-10 – 2020-12)

• Provided administrative support to school management and staff.
• Maintained learner attendance records and administrative databases.
• Performed data capturing, filing and document management functions.
• Assisted with report preparation and records management.
• Supported compliance with COVID-19 protocols and screening procedures.
• Coordinated office administration activities and stakeholder communication.

Junior Audit Consultant (Department of Education - Eastern Cape Audit Project) (Contract) at Ernst & Young (2019-04 – 2019-07)

• Assisted with financial and compliance audits within the Department of Education.
• Examined expenditure reports, procurement records, commitments, accruals and payables.
• Conducted document verification and audit testing procedures.
• Compiled audit evidence and supporting documentation.
• Assisted senior auditors in identifying risks, discrepancies and compliance issues.
• Contributed to audit findings and recommendations.
• Supported compliance with PFMA and public sector financial regulations.

Bachelor of Commerce in Marketing & Business Management – Damelin (2017)

National Senior Certificate in Grade 12 – East London Science College (2009)