Finance Clerk / Accounts Clerk - Rennie's Ships Agency
- Preparing of the daily bank Reconciliation
- Creditors Recons
- Processing of supplier invoice
- Capturing invoice on Vos system
- Receipting Bank entries
- Preparing cheque requisition for payments
- Preparing revenue earning recon
- E-Filing balance sheet and income statement recons every month end
- Preparing balance sheet recon and income statement
- Assets Verification
- Requesting Statement from suppliers
- Requesting BEE certificate from suppliers
- Preparing Sustainability, BEE Procurement and Supplier spend Reports
- Requesting CIPC documents for opening new supplier
- Opening files for yearend accounts pack and tax pack
- Checking notes for statements of comprehensive and financial position for accounts pack and tax pack
- Assisting Clearing and Forwarding, opening files for Vessels, Invoicing imports and exports clients, sending statement to client
- Assisting with documents requested by auditors
Creditors Clerk - Impulse accountant (Pty) Ltd
- Managed and optimized the processing of invoices and credit notes on the financial system, ensuring compliance with financial policies and VAT regulations
- Systematically matched, validated, and verified purchase orders and invoices, reinforcing accuracy in payments and financial records
- Regularly reviewed and updated the creditors' database to ensure accurate and current information, facilitating prompt and correct payments
- Efficiently filed all financial documents and ensured the integrity and accessibility of financial records
- Addressed and resolved all creditors' queries promptly, maintaining a high standard of service and relationship management
- Direct oversight and management of accounts payable functions, including invoice processing, verification, and reconciliation for multiple clients
- Strategic implementation of financial controls and auditing practices to enhance accounts payable processes and systems
- Conducting detailed monthly creditor's ledger reconciliations against supplier statements, ensuring all financial transactions are accurate and compliant with established standards
- Leading initiatives to digitize and streamline filing systems for efficient document management, significantly reducing retrieval times for financial audits
- Proactive management of creditor relations, swiftly addressing queries and resolving discrepancies to maintain positive business relationships
- Crafting and implementing training programs for accounts payable staff to enhance skills in financial software and compliance with regulatory standards
Accounts Payable Officer - Dube Trade port Corporation
- Process supplier invoices on Pastel Evolution for accuracy and completeness of expenditure
- Analyse invoices to determine the correct accounting treatment and accurate cost centre for allocation of expenditure
- Match and validate purchase orders, invoices, credit notes and where applicable, delivery notes to ensure accuracy and to prevent duplicate payments and the identification of potential irregular expenditure
- Responsible for monitoring the accounts payable process effectively in accordance with policies and procedures from receipt date of an Invoice to payment date
- Inspect suppliers' invoices for accuracy and completeness and test against the requirements for a valid tax invoice
- Upload invoices and credit notes on the e-workflow system for approvals
- Prepare payment vouchers and coordinate delegated approvals
- Allocate payments on Pastel Evolution from the creditors control account to the individual creditors account
- Review creditors Masterfile amendment request from SCM (Supply Chain Management) and load new suppliers on Pastel Evolution
- Engage with suppliers and internal stakeholders to resolve all creditors' queries
- Assist with the external and internal audit readiness
- Review the outstanding purchase order report to identify potential accruals and other liabilities
- Reconcile creditor's ledger to supplier statements accurately and in a timely manner and identify all reconciling items
- Work with the project managers to clear reconciling items. Escalate to the relevant divisional Executive, when the project manager does not adhere to the required timelines
- Liaise with suppliers to resolve reconciling items effectively and timeously
- Maintain all accounts payable records in a systematic manner both electronic and hard copies in terms of the required legislation and Implement controls and monitor the movement of all accounts payable documents
