Ntombifuthi Ndebele

Executive Assistant and Corporate Secretarial Professional with 10+ years' experience delivering high-level executive support, governance administration, and operational coordination within a global pharmaceutical environment. Directed executive office operations and delivered full administrative support to VP and GM level leadership, ensuring seamless execution of strategic priorities, board processes, and cross-functional coordination across Finance, HR, Clinical, and Regional teams. Championed statutory compliance and corporate secretarial functions, maintaining company registers, resolutions, and regulatory submissions while ensuring full adherence to governance requirements and audit readiness.

Executed logistics and inventory operations through SAP-driven stock management, import coordination, and stock reconciliation processes, contributing to improved inventory accuracy and reduced invoice discrepancies. Recognised for strengthening administrative systems, enhancing cross-departmental coordination, and maintaining strict confidentiality while enabling efficient executive decision-making within a highly regulated environment.

Executive Secretary - Novo Nordisk

(2025-04)

• Directed executive office operations supporting VP and GM level leadership, ensuring seamless coordination of strategic priorities and daily executive functions
• Executed complex calendar management, international travel coordination, and stakeholder engagements across regional and global offices
• Produced board and management documentation including agendas, minutes, resolutions, and executive reports aligned to governance standards
• Championed corporate secretarial functions by maintaining statutory registers, resolutions, and regulatory submissions, ensuring 100% compliance with governance requirements
• Led coordination of executive meetings, conferences, and cross-functional engagements, ensuring accountability and timely follow-through on action items
• Acted as a central liaison between executives, internal departments, and external stakeholders, strengthening communication flow and operational efficiency
• Strengthened document control systems and confidential records management, ensuring audit readiness and compliance with statutory requirements
• Enabled executive decision-making through structured reporting, coordination of inputs, and high-level administrative execution within a regulated environment

Executive Assistant & Logistics Associate - Novo Nordisk

(2019-01 - 2024-12)

• Executed end-to-end inventory and stock control processes including stock reconciliation, adjustments, and reporting within SAP-driven environments
• Coordinated import and clearing processes by liaising with clearing agents, ensuring timely release of pharmaceutical products in line with regulatory requirements
• Monitored stock movement reports and resolved discrepancies, contributing to improved inventory accuracy and reduced invoice discrepancies
• Processed clearing invoices, stock return credits, and related financial documentation aligned to operational and compliance requirements
• Supported stocktaking activities and inter-distributor transfers, ensuring adherence to inventory control standards
• Maintained and updated material master data for new and existing products, supporting system accuracy and product availability
• Resolved system discrepancies including iDocs errors, improving data integrity and operational continuity

Administrative Assistant / Clinical Trial Assistant - Altana Madaus

(2005-02 - 2007-08)

Secretary - AstraZeneca / City of Johannesburg / Multi Connect Telecommunication / Transwerk Langlaagte

(2004-05 - 2004-12)

Personal Assistant to Senior Partner - KPMG

(2001-12 - 2003-07)

Secretary to the General Manager - CNM & Partners

(2000-01 - 2001-11)

Postgraduate Diploma - Business Management - Mancosa (2024)

Bachelor of Commerce - Logistics - University of South Africa (UNISA) (2016)

Diploma - Secretarial Studies - Polytechnic College (1999)

Cambridge A Levels and O Levels - Matric Equivalent (1995)