Rirhandzu Mabasa

I am a Dedicated SCM specialist with 10+ years of experience across supply chain management processes, including planning, procurement, contract management, and tender administration. Offers a project management qualification and a postgraduate diploma in Business Administration from a well-known university, excellent analytical skills and a sound understanding of the purchasing framework. Great communicator accustomed to working in a fast-paced team environment.

Committed to promoting effective procurement & acquisition of goods & services in adherence to policies and procedures.

Tender Specialist - North West University - Pretoria, South Africa

(2024-04)

• Examine tender documents and specifications to ensure alignment with strategic goals and adherence to policy standards, ensuring transparency and fairness.
• Monitor compliance and effectiveness of Bid Specification, Evaluation and Adjudication Committees.
• Lead complex contract negotiations and manage contractual agreements.
• Analyse procurement performance trends, lead times and compliance levels, and implement corrective interventions where required.
• Drive continuous cost-effective procurement solutions.
• Provide consolidated monthly, quarterly, and performance reports to Management.
• Managing sourcing projects from identification of requirements through to contract establishment and supplier onboarding
• Prepare and present reports to senior management on procurement activities, including cost savings and supplier performance
• Ensuring compliance with organisational policies, procedures, and ethical standards throughout all procurement activities
• Assess tender evaluation reports for completeness and accuracy, confirming that recommendations align with specifications and correctly identifying non-responsive tenders.
• Ensure acquisition processes are executed in accordance with prescribed thresholds, procurement methods and regulatory requirements.
• Ensure projects are delivered on time, within scope, and within budget.
• Oversee implementation and performance of the Annual Procurement.
• Collaborating with internal stakeholders including finance, operations, and technical teams to deliver integrated procurement solutions
• Support the implementation of bid and procurement processes.
• Ensure compliance with SCM legislations, regulations, and internal controls.
• Contribute to the effectiveness and efficiency of the SCM system.
• Respond to inquiries related to the procurement of items, both from internal stakeholders and external vendors
• Manage supplier relationships and liaise with suppliers through various means, including meetings, site visits, and other forms of interaction, to ensure collaborative partnerships
• Maintain records relating to declarations of interest and conflicts of interest.
• Ensure the development and maintenance of a supplier base by maintaining relationships with suppliers
• Manage online tender advertisements.
• Evaluate and advise on the drafting of tender documentation in cooperation with stakeholders
• Manage escalations/disputes between Suppliers and Business users
• Manage the adjudication of numerous high-value construction tenders across NWU facilities.
• Assure audit readiness and oversee implementation of internal and external audit action plans.
• Monitor supplier performance and manage the contract lifecycle, including variations, escalations, and renewals
• Implement process improvements and drive procurement transformation initiatives
• Maintain accurate procurement records and produce performance reports for management.
• Manage the performance and development of subordinates.

Supply Chain (SCM) Administrator - National Research Foundation | SAASTA - South Africa

(2018-07 - 2024-03)

• Develop, review and continuously enhance SCM policies, frameworks and standard operating procedures aligned to PFMA/MFMA, Treasury Regulations and internal governance requirements.
• Conduct market analysis and supplier evaluations to identify optimal sourcing opportunities
• Maintain and manage supplier databases and registers
• Manage, verify, and authorise invoices and support documentation
• Monitor and track programme contracts and supplier performance
• Prepare and submit monthly contract management reports.
• Lead tender processes including pre-tender clarification meetings, commercial adjudication, and post-tender negotiations
• Liaise with the project managers and other managers around the drafting of invitation to tender documents
• Ensure that the invitation to tender documents are sent to the bidders.
• Ensure that good corporate governance and transparency are followed in the entire tender process.
• Ensure the evaluation of tenders, including the B-BBEE status of potential suppliers or contractors and ensure compliance with guidelines and business best practices
• Co-ordinate the evaluation process in the award of tenders.
• Ensure that the Levels of Authority as established are followed and adhered to in the tender and procurement process.
• Notify suppliers and internal staff of the award of tenders.
• Coordinate receipt and verification of goods and services procured.
• Coordinate activities associated with the drafting of Service Level Agreements after awarding of tenders to ensure appropriate services and goods are rendered.
• Ensure that the contracts are signed and that the requirements of the contract are met.
• Liaise with the Financial Accountant on the setup and payment of the supplier in line with the purchase contract.
• Ensure compliance with legislative prescripts, delegations of authority and regulatory frameworks.
• Monitor and report on irregular, fruitless and wasteful expenditure trends, and ensure implementation of consequence management and corrective controls.
• Formulate submissions in accordance with standardised processes and client requirements.
• Gather relevant rates for each RFQ/Tender from responsible departments.
• Source suppliers from the Central Supplier Database in line with procurement procedures
• Write purchase reports for the request for quotation process.
• Write purchase deviation reports for the request for quotation process.
• Tender evaluation and adjudication in compliance with standards
• Provide strategic governance oversight of Bid Committees and strengthen ethical procurement practices across the organisation.
• Oversee SCM expenditure performance against approved budgets and cash flow projections.
• Ensure SCM budget is effectively managed and that projects are executed on time and within budget.
• Manage internal business functions against agreed KPI's.
• Monitor suppliers' PIs in line with KPIs, SLA's and Obligations
• Approve these orders and invoices by considering the various variables.
• Amend the Procurement Policy as and when required based on request/approval
• Seek and implement cost-saving opportunities as needed to drive cost performance objectives.
• Assist in providing operational leadership and direction to the supply chain management department.
• Ensure compliance with legislation (PFMA, PPPFA, National Treasury regulations, circulars and practice notes).
• Implement appropriate sourcing relationships that secure cost & value advantage at both operational and organisational levels.
• Ensure compliance with asset verification, disposal, and inventory management requirements in line with legislation.
• The Constitution, PFMA, PPPFA, Treasury regulations, as well as a general understanding of the BBBEE Act requirements in line with procurement compliance
• Conducts in-depth market research and analysis of historical expenditure and all procurement-related activities
• Lead the pivotal operations of driving cost-effective procurement practices, fostering supplier relationships, and ensuring supply chain integrity
• Align procurement plan with project plans to enable execution in line with appropriate procurement strategies and approvals
• Liaise with suppliers and provide support as required to all stakeholders during the project life cycle
• Ensuring that suppliers deliver against contractual SLAs and requirements of business units in achieving objectives
• Cultivate and manage relationships with suppliers and logistics companies to negotiate contracts and terms that benefit the organisation
• Update Contracts and the service level delivery of the SCM OPs
• Ensure compliance with the relevant legislation, policies, procedures and internal controls (risk management).
• Ensure compliance with all applicable regulations, legislation, quality standards, policies, and SOPs.
• Monitoring data management to keep accurate product, contract, pricing, and invoicing information. Preparing reports as required by statutory bodies such as the National Treasury and DHET.

Supply Chain Management | Clerk - South African Qualifications Authority | SAQA - South Africa

(2015-06 - 2018-06)

Tender Sourcing

• Review Contract opportunity recommendations to determine feasibility and initiate tenders.
• Draft and finalize tender specifications / Terms of References / Evaluation Criteria with end users.
• Process tender's publications for advertisement
• Compile and issue tender packs (Tender specifications / Standard Bidding Documents, Special conditions of contracts
• Manage and coordinate the tender process and coordinate tender briefing sessions.
• Receive and open tenders and capture in Tender register.
• Evaluate and adjudicate tenders and recommend suitable Suppliers.
• Award tenders and finalize Supplier agreements and orders.
• Prepare Bidding Adjudication Committee (BAC) appointment letters and terms of reference.

Masters - Business Administration - North-West University (2025)

PGDip - Business Administration - Tshwane University of Technology (2023)

Advanced Diploma - Project Management - Tshwane University of Technology (2022)

National Diploma - Logistics - Vaal University of Technology (2012)

Matric / Grade 12 - Economics and Business Studies - Mphambo High School (2008)