Selbirne Selborne

Experienced HR, Administration and Compliance Coordinator with more than 10 years of experience within the construction, mining and engineering sectors. Skilled in HR administration, payroll support, onboarding, Passport360 compliance, reporting, procurement coordination and document control. Strong background supporting large project environments while ensuring operational efficiency, workforce compliance and accurate administration processes.

Highly organized, detail-oriented and capable of managing multiple priorities in fast-paced site environments.

ADMIN & COMPLIANCE COORDINATOR - EXCELL MINING & CONSTRUCTION SERVICES (PTY) LTD - Kathu / Deben, Northern Cape

(2023-07)

• Process payroll information and capture employee hours on SAGE Payroll.
• Verify timesheets and reconcile attendance records.
• Manage onboarding and offboarding administration.
• Coordinate medical bookings, training and employee documentation.
• Maintain Passport360 compliance and upload required safety documentation.
• Draft disciplinary warnings and HR-related documentation.
• Assist with audits, compliance monitoring and risk assessments.
• Generate weekly, monthly and quarterly reports.
• Process purchase orders, invoice reconciliations and Xero invoice administration.
• Support tender submissions and document compilation.
• Safety Administration
• Stock Inventory

ONBOARDING & PASSPORT360 ADMINISTRATOR - BADUROX ENGINEERING SERVICES - Postmasburg

(2022-06 - 2023-05)

• Managed Passport360 administration for the Kolomela Kapstevel South Project.
• Coordinated employee medical bookings and onboarding documentation.
• Maintained fleet and safety compliance records.
• Assisted with payroll submissions and time attendance administration.
• Managed filing systems and document control processes.
• Ensured employee compliance packs remained updated and audit-ready.

FLEET / OFFICE / SITE / PASSPORT360 ADMINISTRATOR - THE AFRICAN TENURE SOLUTIONS (TATS) - Kathu & Postmasburg, Northern Cape

(2021-05 - 2022-05)

• Provided site and office administrative support.
• Managed Passport360 compliance documentation.
• Coordinated onboarding for employees and subcontractors.
• Assisted with payroll information and attendance administration.
• Managed fleet documentation, inspections and licensing records.
• Maintained filing systems and controlled compliance documentation.

HR & ADMIN OFFICER - MARACOF ENERGIA - Zeerust, North West

(2019-11 - 2020-12)

• Managed HR administration and employee records.
• Coordinated contracts, attendance records and payroll submissions.
• Assisted with health and safety administration.
• Supported procurement, quotations and finance reconciliations.
• Managed office administration and reporting functions.
• Maintained filing systems and compliance documentation.

ADMINISTRATOR - ICON CIVILS - Upington, Northern Cape

(2016-08 - 2016-12)

• Managed daily site administration and workforce records.
• Maintained records for plant, equipment and personnel.
• Assisted with procurement and tender administration.
• Coordinated PPE issuing and employee documentation.
• Supported office operations, communication and filing systems.

SITE ADMINISTRATOR - ACV CIVILS - Port St Johns, Eastern Cape

(2013-10 - 2014-08)

• Managed site administration and daily reporting.
• Maintained health and safety documentation.
• Coordinated induction processes and PPE issuing.
• Controlled fleet, operator and licensing records.
• Supported employee contract administration.

Advanced Certificate - Human Resources - IQ ACADEMY

Certificate - Small Business - EDUCOURSE (2025 - 2025)

Short Course - Office Administration Introduction - EDUCOURSE (2025 - 2025)

Short Course - Introduction to Quality Management - ALISON (2025 - 2025)

Short Course - Accident Prevention & Investigation in Occupational Systems - ALISON (2025 - 2025)

Short Course - Occupational Health & Safety - UNIVERSITY OF THE WESTERN CAPE (2016 - 2016)

Diploma - Travel & Tourism Management - VAAL UNIVERSITY OF TECHNOLOGY (2009 - 2011)

Matric - UPINGTON HIGH SCHOOL (2008 - 2008)