Sinalo Madwayi

Experienced Senior SCM Specialist over 15 years of proven experience in the public sector.

Sinalo

Madwayi has previously headed the special tender project with a total budgetary value of R1.75 Billion at National Health Laboratory Services in Johannesburg, which include more than 110 tenders (Tenders above & below 10 million) that have been allocated to the SCM Specialist team, with the goal of awarding the contracts within the time-frame. I am a knowledgeable, keen and extremely driven person with a solid foundation in Public Entities, Local Government and Provincial Government. I take great pleasure in working on a variety of tasks and I have developed proven Supply Chain Management and Project Management skills throughout the years in both academic and professional contexts, which facilitate further development on both a personal and professional level coupled with staff supervisory.

Senior SCM Specialist - National Health Laboratory Services - Johannesburg

(2025-01 - 2026-05)

Reported to the Manager Tenders & Contracts and led (10) SCM Specialists that reported to me throughout the full tender process cycle from the end user requisition to an award of contract

• Managing the bidding process, ensuring the compliance to SCM policies, PPPFA and PFMA
• Overseeing the drafting of tender documents, and adhere with legal and best practice principles
• Facilitating tender briefings, bid openings and supplier presentations
• Coordinating the finalization of contracts and ensuring all parties are informed
• Review the bid specifications, bid documents before advertising and Observation of successful bidders publication on the website & the National Treasury E-Tender
• Present the BEC recommendation report to the BAC
• Develop specifications for contracts, items to be advertised in line with financial regulations
• Ensuring contracts are accurately recorded and updated in the contract register
• Overseeing contract administration, including variations, amendments and renewals
• Monitoring contract performance and ensuring adherence to agreed-upon terms and conditions
• Managing supplier performance and addressing any issues related to contract compliance
• Facilitating dispute resolution related to contracts
• Building and maintaining relationships with suppliers
• Evaluating supplier performance and identifying areas for improvement
• Negotiating contracts with vendors and ensuring value for money
• Managing the supplier database and ensuring suppliers are properly registered
• Ensuring compliance with all relevant legislation, regulations and company policies
• Implementing and maintaining SCM policies and procedures
• Ensuring good governance within the division
• Supervising and mentoring of the SCM Specialist
• Delegating tasks and ensuring work is completed on time and to the required standards
• Providing training and support to team members
• Preparing of EXCO, FINCOM, Statistics & Tender reports
• Analyzing data & identifying trends to improve NHLS SCM performance
• Compiling Contract Monitoring & Performance report

SCM Specialist - City of Cape Town Metropolitan Municipality - Cape Town

(2018-11 - 2024-12)

Reported to the Head Supplier Management and oversight of the Office Assistants and the EPWP's

• Conclude a procurement plan in line with the budget and strategic objective of the department
• Identify high-usage items for the conclusion of mini-contracts and high-value contracts
• Coordinate the process of transversal contracts for the department
• Conclude the drafting of specifications and give input into the procurement process
• Report on all Demand Management activities to the relevant structures internally and externally
• Research and analysis of certain commodity pricing to provide data in order to allow for determination of whether prices are market related
• Support Demand Plan Development from a systems perspective
• Engaging with SPOs to compile and develop data packages for the Demand Plan
• Assisting SPOs by contributing to the development and improvement of processes to enhance demand plan management and implementation
• Updating of the demand plan information based on feedback received from user departments
• Managing and controlling of the SCM records management section
• Manage and co-ordinate responses for the SCM department in respect of requests from the Auditor General of South Africa (AGSA)
• Co-ordinate and Facilitate the SCM RFI's for Audit purposes (AGSA)
• Performing the role of tender, contract administrator and contractual issues
• Undertake the tender and contract administration for branch procurement contracts
• Assistance with drafting of tender and contract related documents
• Support the SCM Practitioners on daily responsibilities to tenders and contracts
• Receive Excellent Performance Awards in the SCM Department for clean audit from the Executive Level of Supply Chain Management (SCM Director & CFO) in 2017 and 2022
• Submission of SCM Records Management monthly report

Senior Administrative Officer - City of Cape Town Metropolitan Municipality - Cape Town

(2016-07 - 2018-10)

Reported to the Manager BAC Support and oversight of the Office Assistants and the EPWP's

• Manage and co-ordinate responses for the SCM department in respect of requests from the Auditor General of South Africa (AGSA)
• Co-ordinate and Facilitate the SCM RFI's for Audit purposes (AGSA)
• Performing the role of tender, contract administrator and contractual issues
• Undertake the tender and contract administration for branch procurement contracts
• Assistance with drafting of tender and contract related documents
• Support the SCM Practitioners on daily responsibilities to tenders and contracts
• Managing and controlling of the SCM records management section
• Accomplish three consecutive clean audits for the SCM Department RFI's conducted by the Auditor General of South Africa (AGSA)
• Accomplish the clean audits for the SCM Department's record inspection conducted by the Provincial Archives & City of Cape Town Records Management
• Coordinate and focus on the three audits and five investigations that were identified for the SCM Department both internal and external
• Execute and complete the tender document scanning project to ensure that the SCM Department has an electronic soft copy and to avoid loss of documentation
• Proposal of the Digitization Project Team in collaboration with SCM Records Management to the SCM Director to ensure that the SCM Department acquire it's own scanning device
• Submit annually a complied list of records to be destroyed to Records Management to get approval for destruction from the Provincial Archives
• Maintain the Director's Cabinets, BAC, Minutes, Agendas, Reports and Resolution
• Undertake research on Supply Chain Management Records Management
• Submission of SCM Records Management monthly report

Archivist: Appraisal - Department of Cultural Affairs and Sport (DCAS) - Cape Town

(2014-01 - 2016-06)

Reported to the Assistant Director Records Management and oversight of the Records Clerks

• Implementing the approved records management procedures and Processes
• Implementing the file classification and allocating the correct reference
• Reporting amendments, additions and implantation to be done on the file classification plan
• Assessing, discussing and submitting matters concerning the registry procedures
• Ensuring record management and preservation in compliance with policies and legislation
• Ensuring that the records inventory is arranged, recorded and maintained
• Providing guidance to personnel on records systems, processes and tasks applications
• Classification of the records according to approved filing system
• Ensuring the compliance to the standard document procedures
• Filing of archival records in the stack rooms and verification of transfers of archives
• Supply of archival records to the researchers, governmental bodies and staff
• Processing of records and stack room management, retrieval of documents and files
• Arrangement and description of archives, records and Data coding of archives
• Care of collection non- public records, microfilm, photographs, maps, digital and electronic
• Review policies, procedures and client offices with the managing of electronic records
• Presenting the provision of preservation and conservation during archives week
• Assists the digitization project team with the list of archival records, publication and maps
• Submission of the monthly report for the work done by the EPWPs

Regional Assistant Librarian - Department of Cultural Affairs and Sport (DCAS) - Stellenbosch

(2013-03 - 2013-12)

Reported to the Assistant Director Collection and oversight of the Library Clerks

• Arranging books in shelves using the Dewey Decimal System and the alphabet
• Checking books for damages and packing of books in boxes
• Scanning items (books) to redundant and discard patron identification
• Moving cartons of obsolete books to redundant & discard stores for disposal
• Counting of books in relevant categories, i.e. non-fiction, fiction, adult, juvenile
• Creating new item list on SLIMS (Item returns and issued)
• Checking and verifying new consignments of library items
• Shelve reading, Sorting and weeding books, Receipt of approval books
• Maintain a filing system for research documents creating a database
• Creating MS excel spreadsheet, including formatting and formulas
• Allocation of library material by making use of MS excel spread sheets
• Classification of library material according to a system
• Providing the EPWPs with the month's tasks as directed by management
• Checking the filing of transferred records by the EPWP's in the stack rooms
• Typing the time sheets for the EPWP's for the month
• Examining the performance of EPWPs and their conduct at work
• Assist with stock take at public libraries and disposal library material
• Assist with processing of library material during tours

Logistics Clerk - Melbro Logistics Services (Epping Industrial) - Cape Town

(2012-09 - 2013-01)

Reported to the Manager Inventory Management and oversight of the Inventory Assistants

• Procuring of the goods i.e. cleaning material, stationary and inventory
• Control the usage of the logistics stock, stock control and stock taking
• Capturing orders from our clients checking pricing on those orders
• Booking the delivery of those orders with our clients, primarily distribution Centre
• Processing credit notes, invoicing, transport cost allocation for deliveries
• Monitoring and ordering inventory of office suppliers
• Answering, directing phone calls and taking distribution messages
• Perform general office duties and stock taking and stock control
• Photocopying, Printing, Sorting, Scanning and Faxing of documents
• Checking various items for completeness and correctness
• Coordinates the activities aimed at the safekeeping of the logistics
• Maintaining filing systems and compiling records of office activities

Admin Ticket Official - Passenger Rail Agency of South Africa (PRASA) - Cape Town

(2012-04 - 2012-08)

Reported to the Arear Manager and oversight of the General Assistants

• Advises passengers of train service status, changes or delays in train services
• Issues tickets at the station using reservation system
• Issues tickets to defaulters at stations
• Issues booking fee (penalty) tickets to defaulter
• Complies with station cash arrangements
• Signs for PTIM and petty cash after ensuring correctness
• Counts money generated at end of shift and Perform daily banking procedures
• Inspects infrastructure at workplace for any defects

Administration Clerk - Cape Argus Newspaper - Cape Town

(2012-01 - 2012-03)

Reported to the Editorial Manager and oversight of the General Workers

• Daily receive papers and capture the information
• Submit captured data to editors for final check before printing
• Capture and implement research based information
• Maintain electronic database of opinions and precedent
• Conduct research for professional staff member
• Typing of transcriptions for the editors
• Photocopying and Faxing of documents
• Handling telephonic calls from the clients
• Assist with any other duties as instructed by the management

Honours Degree - Supply Chain Management - Cape Peninsula University of Technology (CPUT) (2023)

Bachelor - Public Administration - Management College of Southern Africa (MANCOSA) (2020)

Grade 12 - Gcato Senior Secondary School (2006)