Sindisiwe Kubeka

Verify information on hiring requisitions that have been submitted to the HR department. Ensure that line managers submit job descriptions and confirms related grades Draft and edit an advert and then create the advert on the Wits IREC vacancy webpage

HR Officer at University of Witwatersrand (Faculty of Health Sciences) (2020-11 – Present)

• Verify information on hiring requisitions that have been submitted to the HR department.
• Ensure that line managers submit job descriptions and confirms related grades
• Draft and edit an advert and then create the advert on the Wits IREC vacancy webpage
• Screen applications received using the related job description and advert
• Capture applications on a spreadsheet
• Facilitating the recruitment process which includes capturing of applications, co-ordinating the shortlisting, setting up the selection process, verifying qualifications, doing reference checks and compiling interview packs
• Write final recruitment reports for each vacancy
• Ensure that all documentation gets filled in the recruitment file
• Prepare offer of employment
• Ensure correct record keeping
• Draft regret letters and letters of appointment
• Capture information on the Oracle system i.e. employee personal information, Job/position information, salary information etc.
• Facilitate document movement from HR office to Finance, the Dean and back to the HR department
• Open employee files and file personal documents, correspondence letters, retirement and medical aid forms.
• Close the files when the employees leave the employment of Wits, through retirement, resignation, termination, dismissal, etc.
• Prepare interview packs with all application documents and reference reports.
• Prepare salary simulations reflecting packaging structuring as requested by employees
• Apply the following legislations in my daily operations: Basic Conditions of Employment Act (BCEA), Labour Relations Act (LRA), Skills Development Act (SDA), Occupational Health Safety Act (OHSA), Compensation for Occupation Injuries and Disease Act (COIDA), Compensation for Occupational Health and Safety Act (COHSA), Employment Equity Act (EEA), POPI Act
• Keep abreast of University Policies and facilitate implementation
• Confirm their package structure with new employees
• Draft employee contracts
• Facilitate the signing of contracts by relevant authorities
• Arrange and submit copies of contracts and other documents to relevant departments like: pension fund office, salaries department and medical aid office
• Signing- off employees, reversing terminations, pension withdrawals/ transfers, cancelation of medical aid, acceptance of resignations, issuing final termination letters and certificate of service.
• Advise employees about available policies in terms of their employment
• Refer employees to the relevant people in case of ER issues
• Create, update and maintain data on Oracle
• Hand and resolve Oracle queries
• Collaborate with systems administrators in resolving more challenging system queries
• Collaborate with system administrators with regards to the HEMIS report
• Generate and extract reports using BIS Business objects
• Submit monthly HR reports on school activities from grades 17-8 in terms of: Recruitment, Selection, Terminations, Appointments, Resignations, ER issues and Vacancy list.
• Ensure that meetings are scheduled on regular bases with Heads of Schools.
• Update Head of Schools on anything that is happening in their schools that they may not be aware of.

HR administrator at Wits University (Faculty of Health Sciences) (2016-12 – 2020-10)

• Ensure that all equipment in the department is in working order
• Log calls timeously for out-of-order equipment
• Load all documents onto the departmental share portal
• Attend share portal training
• Label files with the required information and place in the filing system in numerical order
• Ensure that filing is kept up to date
• Request staff movement report from senior HR officer on a monthly basis and transfer all staff files of those who have been terminated to the termination section
• Maintains confidentiality of file content
• Check and maintain office stationery
• Check and maintain office grocery
• Request quotations and order office stationery and grocery from suppliers
• Captures claims on Oracle system
• Follow-up on missing information
• Verify amount claimed is correct.
• Ensure adherence to cut-off dates
• Work closely with HR manager and Finance manager on authorising & signing off of claims
• Maintains a close working relationship with the salaries office
• Maintains a close working relationship with the school’s administrators
• Manages the contracts for temporary employees
• Ensure that the claims are delivered to the salaries office timeously
• Any other adhoc functions deemed important to the human resources office
• Relieve/ assist HR officers with their departments when they are on leave
• Handling of recruitment portfolio’s when requested by manager from start to finish.

Human Resources Administrator at G4S Secure Solutions (2015-08 – 2016-11)

• Register employees on ESS, ensure that they belong to correct leave approver/ group.
• Coordinate induction and prepare induction presentation
• Open files for new employees
• Ensure files are labelled, in correct format and neatly filed continuously
• Ensure continuous maintenance of personal files
• Ensure all HR documents are on file
• Documentation filed within 2 weeks of issuing
• Maintain existing filing system and ensure the safety of confidential material
• Handle all incoming and outgoing mail/courier services
• Liaise with the external stakeholders (Psira, Discovery, Sanlam, Old mutual, PFA, Department of Labour and Absa)
• Receive complaints from the adjudicator
• Investigate regarding complaint received
• Draft responds and sending letters to the adjudicator
• Draft determination responds and responding timeously
• Submit Old mutual claim forms onto their portal
• Receive the authorisation form and job spec
• Advertise vacancy internally and externally for the required working days
• Post advertisement in agreed media and with agencies
• Liaise with agencies and provide specific instructions with regards to salary, benefits, job specifications etc.
• Receive CV’s from agencies/internally and file the CV’s according to position
• Add CV’s received to the CV database
• Provide CV’s in the file to HR Manager/Line manager on closing date with the short-listed CV’s.
• Invite short listed candidates for interviews and book a venue
• Inform unsuccessful candidates via regret letter
• Ensure reference, criminal and qualification check completed on candidates
• Compile an interview pack and distribute to relevant Manager and HR Manager by close of business the day before the interview
• Sitting in on CCMA hearings
• Supervised one HR Clerk who reported directly to me.

Human Resources Clerk at G4S Secure Solutions (2013-04 – 2015-07)

• Capture and load new employees in line with department procedures on VIP and ER.
• Advise regional teams of completion and outstanding information in capturing process
• Load new employees on PSIRA database
• Liaison with vetting department around compliance with procedures and vetting numbers.
• Capture and employees changes i.e. promotions, transfers etc. in line with department procedures on VIP.
• Advice regional teams of completion and outstanding information in capturing process, send out letters in line with procedures.
• Capture updated staff information as per employee change forms
• Capture and terminations in line with department procedures on VIP and ER
• Capture performance appraisals as per letters received.
• Compare termination list to provident fund claims received and follow up on incomplete documentation.
• Update PSIRA database with terminations
• Complete UIF termination process
• Finalise exit termination process and audit checklist
• Compile monthly reporting and management information KPIs.
• PSIRA reconciliation and reporting
• Complete provident Fund claims and send out to fund administrator
• Investigate and resolve queries from the provident fund Adjudicator
• Provident Fund reconciliation
• Filing and record management.
• Recruitment (advertising on career websites, shortlisting candidates, screening, interviews, Coordinating and organising.
• Confirmation of employment and answering all HR related queries.

Human Resources Intern at Edcon (2012-07 – 2013-01)

Reason for leaving: Contract expired

• Confirmation of employment
• Handling all HR Admin queries
• Capturing employees into the system
• Handling medical Aid queries, employee benefit queries, housing loan queries.
• Advances and staff loan queries, talent acquisition queries, retirement fund withdrawal and transfer queries
• Vacancy searches
• Confirmations of employment
• Submission of HR documents to employees (IRP5, UI19, RF1 form, Certificates of service etc.)
• Company policies and procedures queries
• Handling training and development Projects.

Customer Consultant at Electronic Toll Control (ETC) (2011-11 – 2012-07)

Reason for leaving: Career growth

• Registering customers into the system (CRM)
• Data capturing
• Handling the till point and balance payments
• Handling customer enquiries

Mcom in Human Resources Management – Mancosa (2027)

Bcom Honours in Human Resources Management – Mancosa (2023)

BA degree in Industrial Psychology – Wits University (2021)

National Diploma in Human Resources Management – University of Johannesburg (2008 – 2011)

Computer Software Skills – MSC College (2007)

Contact Centre Operations Management – MSC College (2007)

Matric – Emdeni Secondary School (2006)