Project Payroll Administrator at Industrial Development Corporation (2025-07 – 2026-05)
Basic Education Employment Initiative/ PYEI Phase 5
- Monitor, vet, and validate payroll information submitted by provinces to ensure it is approved, valid, and accurate.
- Perform detailed analysis on payroll data to identify anomalies, errors, or noncompliance.
- Analyze exception reports and follow up on unsuccessful wage payments to ensure timely resolution.
- Analyze employee movements (onboarding, offboarding, transfers)
- Monitor and reconcile the monthly/quarterly payroll budget (covering both wage and non-wage costs).
- Compare actual wage costs to the budget, investigating and identifying reasons for any variances.
- Check the reasonability of provisions for statutory deductions (PAYE, UIF, COIDA).
- Ensure provinces make timely payments to the relevant statutory bodies.
- Monitor schools and provincial programme to ensure compliance with overall objectives.
- Monitor province's monthly progress reports against agreed programme outputs.
- Assist with general monthly accounting and record-keeping tasks.
- Provide technical support to users on the programme's payment system.
Payroll Administrator at Somila Business Solutions (2020-03 – 2023-01)
- Managed the complete payroll processing for 500+ employees using Sage Pastel Payroll, VIP Premier, and PAYDAY, ensuring 100% on-time and accurate disbursement.
- Supported the recruitment and onboarding process by setting up new employees in the payroll system and verifying all documentation with HR.
- Processed complex payroll transactions including overtime, back-pay, garnishments, bonuses, and benefits deductions in strict compliance with company guidelines.
- Conducted regular audits of timesheets, leave balances, and attendance records to guarantee data integrity and precise pay calculation.
- Served as the primary point of contact for employee payroll inquiries, resolving issues related to deductions and pay discrepancies.
- Ensured full legislative compliance by managing all statutory registrations, declarations, and submissions for the Department of Labor and SARS.
- Prepared and submitted monthly UIF declarations via U-filing, processed terminations, and issued UI19 forms.
- Accurately completed and submitted the monthly EMP201 return (PAYE, SDL, UIF), ensuring all payments were processed before the 7th of each month.
- Executed the bi-annual and annual tax year-end reconciliation (IRP5) process seamlessly and within mandated deadlines.
- Maintained current knowledge of South African labor laws to ensure ongoing payroll compliance and best practices.
- Partnered with HR and Accounting departments to coordinate payroll-related data, including new hires, benefits, and tax adjustments.
- Reconciled payroll payments and distributed comprehensive reports to the Finance Department for accounting purposes.
- Processed and distributed electronic payslips to all employees.
- Facilitated cross-departmental communication by actively participating in meetings and sharing critical payroll updates.
Accounting Clerk (Experiential Learner) at ECDOE (DR WB Rubusana) District (2018-03 – 2020-03)
- Processed employee salaries, capturing various service benefits and third-party payments.
- Prepared and submitted documentation for leave gratuities and tax directives to SARS.
- Maintained organized and secure filing systems for all payroll and accounting records.
- Coordinated budget inputs and facilitated inter-departmental fund transfers.
- Generated and analyzed bi-weekly expenditure reports, identifying variances and updating commitment registers.
- Monitored budget performance to ensure alignment with financial plans.
- Issued receipts for all incoming revenue and accurately recorded transactions.
- Prepared daily deposit slips and completed bank reconciliations.
- Monitored and reconciled the suspense account to ensure all revenue was properly allocated.
- Submitted timely revenue returns to Head Office.
- Processed supplier invoices for payment, verifying document authenticity and compliance.
- Captured payment data accurately within the LOGIS system and managed the pre-authorization workflow.
- Reconciled payments post-disbursement and provided responsive customer service for supplier inquiries
