Virginia Parker

I am a dedicated, highly organised, and qualified Office Administrator with several years of experience across a variety of professional environments, including legal firms, corporate administration, and front-office, client-facing roles. I have hands-on experience managing access control systems such as Xenedar, Impio, ClickOn, iNeighbour, and others. My responsibilities have included registrations, financial administration, service provider liaison, access control management, and event coordination.

I also bring a strong background in legal administration and customer service, supported by excellent communication and interpersonal skills. I am highly capable of multitasking and thrive in fast-paced environments. My bubbly and approachable personality allows me to interact comfortably with people from all walks of life.

I am friendly, caring, patient, and extremely passionate about helping others and consistently going the extra mile in everything I do. I would welcome the opportunity to contribute my skills, experience, and positive attitude to your organisation.

Office Administrator at Irene Farm Village Estate (Present)

Key Responsibilities

• Office administration and daily operations
• Managing petty cash and processing payments
• Obtaining and managing quotations
• Liaising with service providers
• Coordinating and supervising cleaning, security, and maintenance staff
• Checking on valid ID's, Passports, Asylum's, Licences'
• Registering contractors and contracted services (cleaning, dog walking, gardening, pool and landscaping services)
• Registering gardeners, domestic workers, au-pairs, nurses, caregivers, SAPO workers, residents, visitors, tenants, and all service providers requiring estate access
• Managing access control using the ClickOn System
• Handling resident post boxes
• Arranging estate events and coordinating logistics
• Issuing and distributing important estate notices and communications
• Scanning, filing, printing, and maintaining records

Relief Receptionist at Coetzee Van Rensburg Attorneys (2007 – 2007)

Responsibilities

• Answering and directing calls
• Booking boardrooms and arranging refreshments
• Sorting and distributing incoming and outgoing mail

Receptionist (Maternity Cover) at Tripa Inc Attorneys (2009 – 2009)

Duration: 5 Months. Responsibilities:

• Reception and switchboard duties
• Working on Legal Suite system to update workflows based on consultation minutes
• Booking boardrooms and managing conference calls
• Binding legal documents for meetings and presentations

Certificate Clerk (Maternity Cover) at Spoor & Fisher Attorneys (2012 – 2012)

Duration: 6 Months. Responsibilities:

• Handling patent, trademark, and copyright certificates
• Proofreading trademark certificates before printing by Certa
• Answering calls and liaising with CIPC

Mail Room Assistant at Adams & Adams Attorneys (2010 – 2010)

Responsibilities

• Receiving and distributing internal and external mail
• Franking outgoing post
• Liaising with couriers, particularly DHL

Receptionist / Showroom Coordinator / Dispatcher at Amrod Corporate Gifts & Clothing (2013 – 2017)

Responsibilities

• Front-desk duties and client assistance
• Sorting post
• Accepting deliveries
• Directing clients to the showroom
• Assisting walk-in clients
• Providing quotations and placing orders
• Managing showroom administration, housekeeping, and stock takes
• Dispatching orders to couriers
• Managing petty cash for cash collections

Receptionist/PA to Manager at Infinity Serviced Offices (2017 – 2017)

Responsibilities

• Operating switchboard and answering calls on behalf of tenant companies
• Personal Assistant to the Office Manager
• Giving tours
• Arranging meetings for viewing office space
• Managing reception, post, and parcels for tenants
• Scanning, copying, and administrative support
• Booking boardrooms and arranging refreshments
• Managing tenant parking arrangements and monthly billing

Certificate in Office Administration – IQ Academy (2020 – 2020)

Certificate in Receptionist Training – Institution of Secretarial Studies (2013 – 2013)

Qualification in Paralegal – Boston Business College (2006 – 2006)

National Senior Certificate (Matric) – Willow Crescent High School (2003 – 2003)

Primary Education – Eldridge Primary School, South Johannesburg (2000 – 2000)

Certificate in Introduction to Business Law, MS Word 2003, MS Excel 2003, Principles of Business Communication, Conveyancing, Business English – Boston City Campus & Business College (2006 – 2006)

Senior Certificate in English: First Language, Afrikaans: Second Language, Economics, Geography, Travel and Tourism, Business Economics, Aggregate – UMALUSI Council for Quality Assurance in General and Further Education and Training (2005 – 2005)